Job Vacancies at Toyota

KEY JOB FUNCTIONS:

• The primary focus will be providing administrative support to the Legal & Cosec department based in Johannesburg.

KEY PERFORMANCE AREAS:

• Data Management:
• Maintain physical security filing system
• Maintain digital/ electronic filing system
• Cost Management:
• Process orders; payments
• Identify and implement cost reduction activities
• Contract Management:
• Maintain contract management system
• Maintain Contract register
• Legal Administration:
• receive all instructions to legal
• maintain instruction register
• liaise with internal and external stakeholders in relation to legal matters
• General Administration:
• Monthly reporting for Exco:
• Filing
• Monthly recons
• Diary Management
• General administrative support for projects; legal matters
• Ensure compliance with policies and procedures
• Develop and maintain relationships with internal and external stakeholders
• Liaise with various business units; external auditors; attorneys and other stakeholders
• Prepare ad hoc reports; presentations; documents

QUALIFICATION AND EXPERIENCE REQUIRED:

• NQF 5 level qualification (240 credits - level 8 framework) relevant qualification
• Diploma in paralegal studies or business administration preferable
• Minimum of 3 years’ experience as a paralegal / administrative assistant in a corporate / commercial / manufacturing environment
• Advanced MS Office (Word, Excel, PowerPoint)
• SAP

COMPETENCIES:

• Assertive
• Integrity
• Perseverance
• Attention to detail and logical and systematic approach to work.
• Innovative ideas
• Appropriate judgement and problem solving
• Decision making
• Prioritisation & allocation of resources
• Teamwork / est. Framework & systems
• Appropriate evaluation & feedback
• Planned development
• Integrity

IMPORTANT DIMENSIONS:

• Strategic & Analytical thinking
• Good communication (both written and verbal)
• Initiative
• Relationship management
• Time management
• Budget management
• Attention to detail

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Job Description

• Reporting to the TCP-ED Plant Maintenance Section Manager, you will fulfill the necessary requirements to meet the Company’s objectives, by providing leadership to the Maintenance department, to ensure a facility that enables the production of vehicles of a high-quality standard, in a cost-effective manner:

Key Performance Areas:

• Co-ordinate, organise and plan general plant maintenance and shutdown activities.
• Fault diagnostics on PLC’s, Drives, Robotics, Lifters, Ovens, E-Coat process, Floor and Overhead Conveyor Systems.
• Planned Maintenance – Must be able to draw up and implement maintenance schedules.
• Maintain high Safety, Health and Environmental standards.
• Condition Monitoring – must be able to monitor the condition of sophisticated automatic machinery and implement and conduct pro-active repairs and actions.
• Improvement of equipment – must be able to initiate root cause analysis and implement countermeasures to prevent re-occurrences.
• Adherence to Company ISO requirements and Toyota standards
• MTTR & MTBF improvements.
• Development of apprentices and artisans.
• Ensure legal compliance of TCP-ED Plant
• Ensure departmental costs are kept within budget constraints.
• Lead Continuous improvement activities across all KPI’s
• Be prepared to work shifts, overtime, shutdown, call-outs, weekend duty and standby as required.

Qualifications And Experience:

• N4 Electrical/Mechanical + Trade Test Millwright or National Diploma (S4) – Electrical/Mechanical.
• Minimum 5yrs post qualification experience.
• Good technical knowledge of automated control systems and Paint Plant experience is essential.
• Good working knowledge of Hydraulics, Pneumatics, Robotics, Lifters, floor and Overhead conveyors and PLC
• Knowledge of ISO 9000 and ISO 14001 requirements
• High level of computer literacy

Competencies:

• Accurate information gathering and analysis.
• Awareness and commitment to our mission.
• Strategic reallocation of resources and review of work methods.
• Suitable assignment and objective performance review.
• Communication and sharing of mid to long term plans.
• Establishing framework and systems for organisational learning.
• Awareness of situations and decisiveness.
• Create an innovative vision.
• Perseverance.
• Feedback of evaluation results and long-term development of others.
• Attention to detail in line with Toyota Way principles.

CLOSING DATE: October 30, 2025

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KEY PERFORMANCE AREAS:

• Co-ordinate, plan and manage the activities of the office in a professional, confidential, and efficient manner.
• Co-ordinate meetings, conferences and appointments for the smooth running of the day.
• Ensure all activities and co-ordination are set up timeously and accurately.
• Co-ordinate, plan and manage the diaries, travel arrangements and expense claim reports in a proactive and efficient manner.
• Schedule cross functional and exec meetings as needed.
• Manage and co-ordinate the preparation of reports and presentations.
• Deal with non-routine matters, such as special projects, with minimum specific instructions.
• Manage and create purchase requisitions and service entries on SAP for all related expenses and travel.
• Manage and co-ordinate all related admin needed for the management of the departmental
• Monitoring and management of departmental structures.
• Support with Budget process and monitoring thereof.
• Actual vs budget reports for key opex accounts
• Capex reconciliation for current projects

QUALIFICATIONS AND EXPERIENCE REQUIRED:

• NQF Level 5 (240 credits - level 8 framework).
• Minimum 3 years’ experience as Admin support.
• Administration & Coordination.
• Proficient on SAP, including Concur.
• Knowledge and understanding of the motor industry.
• Exceptional telephone & email etiquette.

COMPETENCIES:

• Accurate Information gathering and analysis
• Awareness and commitment to our mission
• Awareness of situations and decisiveness
• Communication and sharing of mid to long term plans
• Creation of innovation vision
• Establishing framework and systems for organisational review
• Feedback of evaluation and long-term development of others
• Strategic review of work methods
• Negotiation and good communication
• Relationship building