Jobs at Bowmans (Law Firm)

Purpose:                                             

Responsible for the completion of submissions (including but not limited to bids and tenders, pitches, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations and briefing notes through the full submission lifecycle. Responsible for ensuring that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards.

Experience and Qualifications:

• Completed Degree/Diploma in a relevant field required
• At least 3 years specific experience in business development (pitches and tenders), client relationship management or a related field within a corporate, legal or professional services environment essential

Key Accountabilities and Activities:

Submissions

• Lead and own submissions from start to finish in line with the new business protocol document .
• Conduct debriefs and analysis of feedback on performance of proposals, whether won or lost, and use this to improve the quality of future proposals.
• Monitor tender advertisements and assess tender documents

Business Development Infrastructure and Best Practice (including supporting, planning and strategy)

• Support the development and implementation of the business development (BD) portal and ensure all new business (NB) documents and standard content materials are maintained and loaded on the BD portal.
• Maintain ongoing submission database, submission management tools and submission library. Identify innovative ways to improve processes, and work with the new business co-ordinator and/or new business team (NBT) to drive the implementation of these processes
• Act as an advocate of best practice and a specialist information resource and work with the New Business Team to drive and embed efficiencies in the way that we manage the bid submission process across the firm.
• Contribute to the development and implementation of the NB project plan.

Relationship Building

• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the NBT and broader BD team

Competencies:

• Achievement Orientation 
• Attention to Detail
• Client Focus
• Stress Management
• Teamwork
• Writing Skills

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Purpose:                                                                                         

• Responsible for configuration, implementation and management of CRM system for the firm in order to nurture and retain existing firm clients and improve client service delivery.

Experience and Qualifications:

• 3-5 years of experience as a CRM controller/specialist. 
• Knowledge of and experience with LexisNexis InterAction an advantage.
• Relevant diploma or degree in Marketing or related field

Key Accountabilities:

• LexisNexis InterAction
• Plan, customise and configure CRM database
• Clean up data and perform data migration into the system
• Evaluate and redesign CRM functionalities periodically
• Verify and add new client contacts
• Verify, add and update alumni contact details
• Assist in developing and enforcing standards and procedures for users (partners, secretaries, BD team) opening and/ or amending client contacts to ensure superior data quality
• Accept or decline changes and requests
• Continually monitor and maintain data quality
• Preform mass regular data cleanup
• Perform association clean up
• Compile client lists relevant to events and high-level CRM activities.
• Run IA reports on the clients which cover activity updates, meetings outcome notes and other useful information relating to the client
• Train internal stakeholders on CRM system
• Drive the content development of relevant InterAction information pages on the portal as relates to experiences and queries raised e.g. how to guides, quick tips, trouble shooting docs etc.
• Be the first point of contact for users and providing relevant support, onsite and remotely
• Maintain the correct company structuring on the database and perform periodic data audits on the system, linking of clients to master clients for statistical purposes, particularly as related to the key clients
• Prepare user statistics on Lexis Nexis Interaction for inclusion in monthly Management Board reports

Relationship Building

• Develop and maintain relationships with all levels of staff as a trusted resource and ensure internal stakeholder satisfaction
• Maintain strong working relationships with and have open and transparent communication between all members of the team
• Establish and maintain relationships with African offices and work with CRM leaders in each office and region
• Ability to respond to potentially divergent needs of multiple stakeholders
• Develop and maintain relationships with vendors to ensure quality of service delivery - Who Owns Whom and CRM service provider

General Administration

• Research on clients for business development purposes.
• Checking clients that have been linked by Who Owns Whom have been imported into Interaction and researching clients that are not on Who Owns Whom database.
• Linking of clients to master clients for statistical purposes.
• Assist with scheduling meetings and telephone cover.
• Assist with research on clients for business development purposes in terms of researching which clients we work with, clients’ sectors and top fee earners dealing with clients.

Competencies

• Attention to Detail
• Interactive Communication 
• Problem Solving
• Relationship Building
• Information Management
• Using Information Technology

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.

Closing date for Applications is Friday 17 July 2020.

Please include a copy of your CV with your application for it to be considered.