Jobs at CLS Human Capital Specialists

Introduction:

• Our client is a well-established manufacturer and distributor within the infrastructure and water reticulation industry, supplying high-quality piping systems and fittings to commercial, municipal, agricultural, and industrial markets across Southern Africa. They are seeking a detail-oriented and highly organised Payroll Administrator to join their finance team at their Pomona, Kempton Park offices.
• This is a full-time, office-based position, where the successful candidate will be responsible for the end-to-end payroll function, HR administration, statutory reporting, and payroll reconciliations while ensuring accuracy, confidentiality, and compliance with relevant legislation.

 
Job Purpose:

• To administer and process the company's monthly payroll accurately and on time while providing HR administrative support, maintaining employee records, statutory reporting, payroll reconciliations, and assisting the Financial Manager with payroll-related accounting functions.

REQUIREMENTS
Minimum education (essential):

• National Senior Certificate
• Diploma or Degree in Accounting, Finance, Human Resources or a related field (Beneficial)

 Minimum applicable experience (years):

• Minimum 3 years' experience in payroll administration

Required nature of experience:

• End-to-end payroll processing
• HR administration and employee record management
• Statutory payroll reporting (SARS, Provident Fund and Medical Aid)
• Payroll reconciliations and General Ledger journals
• Working with VIP Payroll and accounting software

Skills and Knowledge (essential):

• VIP Payroll
• Payroll legislation and SARS submissions
• Microsoft Office (Excel essential)
• Excellent numerical and reconciliation skills
• Strong administrative ability
• High attention to detail

Other:

• Proficient in Afrikaans and English
• Own transport and license 

KEY PERFORMANCE AREAS AND OBJECTIVES

Payroll Administration

• Process monthly payroll accurately and on time.
• Capture overtime, allowances, bonuses, salary increases and deductions.
• Process staff loans, advances and reimbursements.
• Distribute monthly payslips.
• Maintain accurate payroll records. 

HR Administration

• Maintain employee files and HR documentation.
• Update employee information on payroll systems.
• Administer leave records and notify employees of leave balances.
• Assist with onboarding and employee exits.
• Maintain confidentiality of employee information. 

Statutory Reporting & Compliance

• Prepare EMP201, EMP501 and annual payroll reports.
• Administer Provident Fund submissions and schedules.
• Process Medical Aid contributions and amendments.
• Ensure compliance with SARS and payroll legislation.

Payroll Accounting & Reconciliations

• Prepare payroll General Ledger journals.
• Perform payroll to General Ledger reconciliations.
• Reconcile payroll control accounts.
• Assist the Financial Manager with monthly payroll reconciliations.
• Resolve payroll-related discrepancies. 

General Support

• Provide payroll and HR administrative support.
• Assist management with ad hoc reporting.
• Respond to payroll-related employee queries.
• Support continuous improvement of payroll processes.
• Perform additional duties as required by management.

Closing Date: 2026-07-24

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Job Purpose:

• To manage the full accounting cycle, ensure accurate financial reporting, maintain compliance with statutory and tax regulations, and support the company’s financial operations through effective financial management and reliable reporting.

REQUIREMENTS

Minimum Education (Essential):

• B.Com Accounting or similar qualification

Minimum Applicable Experience:

• 3–5 years’ experience in an accounting or finance role

Required Nature of Experience:

• Full accounting cycle management
• Financial reporting and preparation of Annual Financial Statements
• Debtors and creditors management
• Tax and VAT compliance and submissions
• Bank reconciliations and cash flow management
• Fixed asset management and depreciation accounting
• Payroll processing and related reconciliations
• Audit preparation and coordination
• General ledger reconciliations and journal processing
• Implementation of financial systems and controls

Skills and Knowledge (Essential):

• Strong understanding of accounting principles and financial reporting
• Knowledge of IFRS and statutory compliance requirements
• Experience with accounting systems and financial software
• Advanced MS Excel skills and proficiency in Microsoft Office
• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to manage deadlines and month-end processes
• Good communication and organisational skills
• Ability to work independently and within a team

KEY PERFORMANCE AREAS

Order-to-Cash Cycle

• Maintain customer master data and related financial information
• Manage the sales, invoicing and billing processes
• Oversee debtors accounts and collections
• Perform credit management and customer account monitoring
• Provide financial support relating to customer accounts

Procure-to-Pay Cycle

• Maintain supplier master data and contract information
• Manage purchase requisitions, purchase orders and invoice processing
• Coordinate supplier payments and reconciliations
• Manage supplier relationships and banking interactions
• Monitor company spend and perform spend analytics
• Implement and maintain procurement-related financial controls

Record-to-Report Cycle

• Maintain and review the Chart of Accounts to support reporting requirements
• Manage fixed asset accounting including additions, disposals and depreciation
• Process payroll accounting and related entries
• Perform bank and general ledger reconciliations
• Identify and resolve discrepancies within financial records
• Execute journals and maintain accurate financial records
• Manage cash flow monitoring and reporting

Financial Reporting

• Prepare monthly financial statements and management reports
• Assist with the preparation of Annual Financial Statements (AFS)
• Prepare tax-related financial reports
• Assist with management reporting and financial analysis

Regulatory Compliance

• Ensure timely submissions to regulatory bodies including tax and statutory authorities
• Maintain compliance with company legislation and tax regulations
• Ensure adherence to applicable accounting standards and regulatory frameworks
• Coordinate and support the annual audit process
• Support company secretarial compliance where required

Tax & VAT Compliance

• Manage all aspects of tax administration and compliance
• Prepare VAT calculations, reconciliations and submissions
• Ensure accurate tax reporting and payments

Month-End Accounting Processes

• Process month-end journals and adjustments
• Maintain and reconcile the fixed asset register
• Raise accruals and prepayment adjustments
• Maintain inter-company loan accounts and related transactions
• Process provisions including leave pay and debtor discounts
• Maintain full balance sheet reconciliations and working papers

Banking & Cash Management

• Process cashbooks and maintain accurate bank records
• Perform monthly bank reconciliations
• Follow up on outstanding reconciling items
• Prepare and maintain cash flow forecasts
• Monitor creditor payments and financial commitments

Closing Date: 2026-07-27