Jobs at Helderberg Personnel

KEY RESPONSIBILITIES
Debtors / Customers

• Reviewing orders received and processing customer invoices
• Reconciling customer accounts where required
• Reviewing credit applications and submitting these to the Accountant for further processing 

Creditors / Suppliers

• Reviewing supplier invoices for completeness and accuracy
• Obtaining the necessary approval from relevant Heads of Department
• Processing approved supplier invoices accurately and timeously
• Ensuring all invoices have the required authorisation before processing
• Reconciling supplier accounts
• Conducting bi-weekly reviews of supplier ageing

Budgets & Cost Control

• Tracking departmental expenditure
• Ensuring invoices are accurately allocated to the relevant budget trackers
• Monitoring relevant inventory input costs
• Updating costing sheets as invoices and supporting information are received

 Banking & Cash-Ups

• Preparing weekly payment files
• Distributing proof of payments to relevant Heads of Department
• Preparing monthly payment files for review by the Accountant
• Reconciling weekly cash-ups
• Investigating and following up on cash-up variances

 Financial Controls & Reporting

• Assisting with maintaining effective financial controls and procedures
• Ensuring all financial information is captured accurately and timeously
• Ensuring assets are correctly allocated and asset records are kept up to date

 Audit & Stock Control

• Assisting with financial year-end audit preparation and supporting documentation
• Assisting with monthly stock verification as required

General Administration

• Maintaining accurate and organised financial filing
• Providing support and guidance to junior staff members where required
• Assisting with general finance and administrative tasks as required

Criteria

• Relevant experience in an accounts, bookkeeping or finance support role
• A relevant accounting/bookkeeping qualification will be advantageous.
• A sound understanding of creditors, debtors and account reconciliations
• Good working knowledge of spreadsheets and financial information
• Strong attention to detail with a methodical and accurate approach
• Good organisational and communication skills
• The ability to work independently as well as part of a team
• The ability to work under pressure and meet deadlines
• A professional and respectful manner when dealing with colleagues, suppliers and guests
• A proactive approach with the ability to take ownership of responsibilities
• An energetic, positive and service-oriented approach

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Duties will include, but are not limited to:

• Managing the full debtors / accounts receivable function
• Preparing and distributing accurate monthly invoices and statements
• Daily allocation and reconciliation of payments received
• Preparing and reviewing monthly age analysis reports
• Proactively following up on outstanding accounts and overdue fees
• Resolving billing and account queries with clients
• Reconciling debtor accounts and investigating discrepancies
• Maintaining accurate and up-to-date debtor records
• Professional client liaison regarding accounts and payments
• Assisting with general finance and debtors administration as required

Requirements:

• Matric / Grade 12
• Relevant post-matric financial or bookkeeping qualification will be advantageous
• Solid experience in a Debtors Clerk / Accounts Receivable position
• Experience within an accounting, legal or professional services environment will be highly advantageous
• Strong working knowledge of Xero or similar accounting software
• Good MS Excel skills
• Excellent numerical accuracy and attention to detail
• Strong administrative and organisational skills
• Confident and professional communication skills
• Ability to follow up firmly but professionally on outstanding accounts
• Ability to work independently and take ownership of the full debtors function
• Valid driver's licence and own reliable transport

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Responsibilities 

• Capture supplier invoices, maintain accurate creditor records in multiple currencies
• Prepare supplier payment schedules
• Process company bank account and credit card statements
• Perform creditor, bank, and credit card reconciliations
• Resolve supplier account queries and discrepancies
• Process employee expense claims and company credit card transactions
• Maintain and reconcile general ledger accounts
• Process monthly journals (including but not limited to PAYE / prepayments) and maintain supporting documentation
• Completion of EMP201’s and assistance with VAT-related deliverables
• Assist with month-end and year-end procedures
• Assistance with fixed assets and stock physical verification spot-checks
• Ensure financial records are accurate, complete, and up to date
• Maintain filing systems and supporting documentation for audit purposes
• Petty cash management
• Support the finance team with ad hoc administrative and accounting tasks

Requirements 

• BCom Degree in Accounting, Finance or a related field or similar
• Approximately 1–3 years' accounting experience, making this an ideal opportunity for an early-career finance professional looking to grow their career
• Experience using accounting software such as Sage or a similar ERP system
• Good Microsoft Excel skills, with the ability to work accurately with financial data
• Strong numerical aptitude, attention to detail and a high level of accuracy
• Excellent communication, analytical and problem-solving skills

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Duties and responsibilities

• Manage Line Managers and Supervisors per shift to ensure packing programmes are effectively implemented, and production targets are met
• Review packing lines according to packing program and report on deviations to the Production Manager
• Packing of fruits according to correct market requirements and standards
• Coordinate bins and packing material process for packing lines
• Track and report on shift KPIs (kg packed per line, pack-out %, downtime) and take corrective action on underperforming lines
• Manage production/pack line downtime to a minimum, escalating recurring mechanical or resourcing issues
• Continual quality inspection throughout the day according to the packing program
• Receive and analyse quality reports and coordinate adjustments to packing when appropriate
• Check sizes and weights of fruit and adjust diameter, if necessary
• Manage the allocation of wage staff across lines in line with the pack plan and labour availability, adjusting for absenteeism and throughput changes during the shift
• Assist with relevant administration and/or reporting for audit purposes
• Ensure adherence to relevant health & safety standards
• Management of BRCGS and relevant quality standards and procedures

Requirements

• Tertiary Qualification or relevant training in operations
• Minimum 3–5 years' experience in a fresh produce packhouse or FMCG production environment, with at least 2–3 years in a Junior Management role
• In-depth knowledge of production and quality of fruit (apples and pears)
• Experience managing a team through Line Managers/Supervisors
• Sound computer knowledge (Vitrax and MS Office)

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Key Responsibilities Include But Are Not Limited To:

• Lead and coordinate all care activities on shift, ensuring consistently high standards of holistic, clinical and personal care
• Develop positive relationships with residents and understand their background, culture, medical condition, individual needs and preferences
• Administer medication and perform specialised nursing duties, including wound and stoma care, specimen collection, infection control and risk management
• Ensure medication is administered and accurately recorded in accordance with prescribed policies and procedures
• Ensure day and night shift procedures are consistently followed and care activities are appropriately allocated to Careworkers
• Maintain and regularly review individual care plans, ensuring accurate records of all interventions and activities
• Maintain key registers and records relating to abuse, restraints, complaints and compliments, falls risks and directives
• Promote residents’ independence, personal value, dignity and quality of life while maintaining a safe, respectful and supportive environment
• Oversee the development and implementation of daily activities programmes for residents
• Participate in multidisciplinary care planning and the ongoing evaluation of resident care
• Contribute to the promotion and maintenance of health, including the prevention and early detection of illness
• Monitor health and safety conditions, ensure monthly health and safety checks are conducted, report concerns and malfunctioning equipment promptly, and support ongoing risk mitigation
• Maintain effective communication between shifts, ensuring the communications book is updated and instructions are followed up
• Manage and monitor relevant consumable stock levels, service usage and waste control
• Manage and maintain records relating to enquiries, referrals and care activities
• Provide guidance, continuous in-service training and performance feedback to care staff, and contribute to performance management
• Participate in the recruitment and selection of care staff and assist with grievance and disciplinary procedures where required
• Maintain clear, open and effective communication with residents, colleagues, Careworkers and senior management
• Attend and participate in meetings, management activities, statutory and in-service programmes, and quality improvement initiatives
• Adhere to all organisational policies, procedures, Code of Conduct and relevant nursing standards
• Act as a First Aider and/or Health & Safety delegate where required
• Be available for standby duties and call-outs/after-hours emergencies as directed
• Undertake additional duties and responsibilities as delegated by senior management 

Criteria:

• Registered Nurse with current SANC registration and annual licence to practise
• Minimum Grade 12
• Minimum 5 years’ experience in a care environment, with previous experience caring for older persons; elderly/frail care experience essential
• Experience in dementia care, with formal training in the care of people with dementia advantageous/required
• Proven leadership and team-management skills, with the ability to work independently and as part of a team
• Excellent communication and listening skills, with strong interpersonal skills and extraordinary patience and empathy when working with older persons
• Excellent organisational abilities, attention to detail, accuracy and the ability to manage multiple priorities
• Self-driven, reliable and able to work effectively under pressure and handle stressful situations
• Friendly, confident, professional and compassionate manner
• Computer literate, with proficiency in Outlook, Excel and Word
• Proficiency in English; Afrikaans required/preferred, with additional local languages advantageous
• Willingness to work flexible day and night shifts on a rotating schedule and participate in standby duties and call-outs
• Valid driver’s licence and reliable transport

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Duties will include:

• Filing of documents
• Petty cash
• Basic Creditors reconciliations
• Reconcile slips from drivers with bank statements
• General administrative duties

Requirements:

• Min matric
• 1 – 2 Years administrative experience
• Excellent command of the English language

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RESPONSIBILITIES

• Planning, preparing and executing menus for functions and events
• Creating innovative seasonal and farm-to-table dishes
• Developing appealing harvest-table and outdoor braai offerings
• Preparing food in the kitchen for functions and events
• Ensuring consistently high standards of food quality, presentation and taste
• Catering for intimate gatherings through to larger functions of up to approximately 200 guests
• Working closely with the owner and events team to understand each function's requirements
• Bringing creativity, fresh thinking and inspiration to menu development
• Using seasonal and locally available produce creatively
• Considering food costing, portioning, wastage and profitability when developing menus
• Contributing ideas towards the continued development of the culinary offering
• Guiding and working alongside scullery staff to ensure an efficient kitchen operation
• Assisting with the bakery/deli operation during quieter periods
• Maintaining excellent hygiene, food safety and kitchen standards
• Contributing positively to a collaborative, guest-focused team environment

CRITERIA

• Approximately 2–4 years' professional Chef experience
• Experience in events, functions or catering essential
• A solid professional culinary foundation – this is not an entry-level Commis or Junior Chef position
• Strong practical Chef skills and the ability to work independently
• Experience with menu planning and preparation
• A genuine passion for food, cooking and the culinary industry
• Creative, curious and eager to experiment with flavours, ingredients and presentation
• A genuine interest in seasonal, farm-to-table and harvest-style cuisine
• Commercial and business awareness, including an understanding of food costing, portion control, wastage and profitability
• Comfortable preparing food for both intimate and larger gatherings
• Ambition to grow professionally and take on increasing responsibility
• Excellent communication and interpersonal skills
• Warm, friendly and guest-oriented personality
• Strong work ethic with excellent attention to detail and standards
• Ability to work calmly and efficiently under pressure
• A hands-on team player who is willing to get involved wherever needed
• Own reliable vehicle and valid driver's licence – non-negotiable

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Duties will include, but are not limited to:

• Assisting walk-in customers in the showroom
• Handling telephone and email sales enquiries
• Advising customers on suitable timber and related products
• Preparing quotations and following up with customers
• Processing sales orders and invoices
• Checking stock availability and advising customers on lead times
• Liaising with the warehouse regarding orders, collections and deliveries
• Maintaining good relationships with existing and new customers
• Handling customer queries and providing after-sales service
• General sales administration and maintaining accurate customer records

Requirements:

• Matric
• Previous internal sales, counter sales or showroom sales experience
• Experience within the timber, building materials, hardware or construction industry will be advantageous
• Strong customer service and communication skills
• Good numerical ability
• Computer literate
• Accurate and detail-orientated
• Able to work in a busy sales environment and handle several enquiries at once
• Friendly, professional and sales-driven

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Key Responsibilities:

• Prepare and maintain accurate financial records, ledgers, and reports
• Reconcile bank statements and other financial accounts
• Prepare management reports
• Assist with budgeting, forecasting, and variance analysis
• Ensure compliance with VAT regulations and prepare VAT returns
• Conduct internal audits and implement financial controls
• Prepare audit files for auditors
• Generate ad hoc financial reports as required by management

Skills and Competencies:

• Strong knowledge of accounting principles and financial reporting
• Proficiency in accounting software (e.g. Pastel or similar)
• Excellent analytical and problem-solving skills
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to meet deadlines and manage multiple priorities
• High level of integrity and professionalism

Education and Experience Required: 

• Bachelor’s degree in Accounting, Finance, or related field.
• Professional certification (e.g. SAIPA)
• 5- 6 years of relevant accounting experience
• Good Excel skills

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Key Performance Areas: 

Staff Management 

• Oversees work assigned maintenance and gardening team
• Addresses minor discipline problems, refer serious cases to Estate Manager
• Plan and prepare training of new team members

Maintenance and Gardens

• Evaluates facilities for repairs            
• Plan and prioritise work schedules with Estate Manager 
• Obtain supplies and tools
• Collaborate with team members to plan upcoming work assignments
• Assist team members with technical issues
• Inspect and sign off on work carried out
• Conduct routine inspections of the site and note any items for repair 
• Liaise with contractors on site
• Ensure work is carried out safely in line with the OHSA 
• Conduct regular inspections of the site and check all team members are doing as instructed 
• Conduct regular inspections of the workshop, Paint shop and garden shed to ensure they are kept neat and tidy
• Carry out regular inspections of the gardens, laws areas, catchpits and stormwater channels to ensure they are being well maintained
• Regular tool and inventory checks
• Available after hours for emergencies
• Carry out any repairs required to equipment (both the Maintenance and gardening equipment)
• Carry out any required repairs to irrigation systems
• Instruct and guide team members on how to carry out a required job 

Skills and Experience

• Proficient in English & Afrikaans (isiXhosa is an added benefit)
• Ability to impart knowledge and show initiative
• Work independently
• Lead by example and problem solve promptly and efficiently
• Ability to manage, lead, plan, organise and communicate effectively
• Strong interpersonal skills
• Effectively manage staff
• Ability to work well within a team
• Computer literate - MS Office basic
• General knowledge of electrical, plumbing, and general maintenance - 3 years
• Garden maintenance and irrigation experience and knowledge - 3 years
• Experience in a similar role is required

Requirements

• Grade 12 and preferably a technical diploma
• Valid driver’s licence and reliable own transport
• Live within close proximity to the estate within the Helderberg region
• Clean credit record and criminal background