Jobs at Nelson Mandela University

CORE PURPOSE OF JOB

• The Department of Visual Art, within the School of Visual and Performing Arts, Faculty of Humanities at Nelson Mandela University, seeks to appoint a self-motivated, highly organised, and efficient Secretary to provide administrative support to the department and its management team.
• The successful candidate will be responsible for managing day-to-day office operations and delivering comprehensive administrative and secretarial services.
• These duties further include providing logistical support for marketing, promotions, events, and exhibitions, as well as administrative support to the Director of the School/Head of Department and staff of the Department of Visual Art.

KEY PERFORMANCE AREAS

• Assist in organising, coordinating, and participating in events related to learning and teaching, operations, and marketing, including fashion shows, exhibitions, career expos, seminars, and similar activities.
• Manage filing systems, mail distribution, student records, marks records, examination administration, general communications, and the administration of documents, forms, and templates for undergraduate and postgraduate studies.
• Type, format, template, and archive all departmental documentation, including letters, reports, agendas, minutes, correspondence, and examination papers.
• Handle all telephonic communication with internal and external stakeholders, including taking messages, redirecting calls, establishing context, and screening calls for the Director of School (DoS) and/or Head of Department (HoD).
• Manage the DoS/HoD diary, both electronically and manually, and facilitate the efficient and effective use of their time in the performance of their duties.
• Coordinate all travel, accommodation, and venue arrangements, and ensure that cheque requests are processed timeously via the Integrated Tertiary Software (ITS) financial system.
• Schedule and arrange meetings; notify staff and stakeholders; record and distribute minutes; and follow up on action items.
• Manage all incoming and outgoing mail and oversee its distribution.
• Perform all ITS-related administrative functions, including those related to student records and marks, quotations, requisitions, job requests, and budget administration.
• Assist with first-year enquiries and student enrolments.
• Support senior management within the School with administrative duties related to operational budgets and financial portfolios.
• Assist with administrative responsibilities related to the Interdisciplinary and Visual Studies streams.
• Process and facilitate requisitions for materials and goods related to learning and teaching projects in Visual Art, including follow-up procedures in accordance with institutional protocols.

CORE COMPETENCIES

• An in-depth knowledge and experience of best practice office management and general administrative processes
• Sound knowledge of NMU policies and procedures or evidence of similar exposure at tertiary level elsewhere
• Excellent interpersonal skills
• Demonstrate accuracy in financial administration skills
• Public relations and marketing experience
• Strong verbal and written communication skills.
• Proven ability to lead, employ initiative and manage a secretarial/ PR portfolio
• Proficiency in MS Office Suite (including OneDrive) and cloud-based services like Google Apps.
• Integrated Tertiary Software (ITS) and Mac literacy is desirable.
• Ability to manage time and deliver high-quality work under pressure in a large and busy department with a large public engament profile

REQUIREMENTS

Minimum Requirements

• Grade 12 qualification.
• A minimum of two to five years’ relevant work experience within a university or tertiary education environment.
• At least two to five years’ experience in an academic or administrative setting.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and OneDrive.
• Strong verbal and written communication skills.
• In-depth knowledge of office management and general administrative processes.

Added Advantages

• A relevant national diploma or degree.
• Sound knowledge of NMU policies and procedures, or experience within a comparable tertiary institution.
• Experience in public relations and marketing, preferably within a creative or academic environment.
• Working knowledge of Integrated Tertiary Software (ITS), I-Enabler, and macOS
• Shortlisted candidates may be requested to undergo some form of competency assessment.
• Candidates will be required to furnish three references.

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CORE PURPOSE OF JOB

• Is to develop a high impact connection with a diverse student body on their journey through university, by actively and intentionally engaging them in developing a personalised success plan through goal-directed and collaborative learning experiences.
• Student success coaching helps create a sense of belonging and student ownership that aims to increase retention, persistence and graduation, enabling students to change their world.

KEY PERFORMANCE AREAS

• Student Success coaching
• Internal and external collaboration and communication
• Research
• Policy and procedure development and implementation
• Development and Training

CORE COMPETENCIES

• Knowledge of higher education trends, both nationally and internationally with a focus on student success, and student development
• Knowledge of university processes, rules and resources and national legislation related to higher education
• Communication, Interpersonal and conflict resolution skills
• Critical thinking, Problem solving and Decision-making skills
• Presentation and information dissemination skills
• Ability to work collaboratively with a diverse group of students, academics, professional and administrative staff.
• Research knowledge and basic data analysis skills
• Student and learning development knowledge and theories as well as student success strategies
• Experience in case management embedded in ethical and professional practices
• Organisational, technological and administrative skills
• Coaching/advising knowledge or training or experience.

REQUIREMENTS

Given the sensitive nature of working with vulnerable students, in order to be considered for appointment to this post, candidates should have complied with the following requirements:

• The minimum qualification required is a four-year professional degree in psychology, social work, or education with an emphasis on psycho-social and developmental/educational support;
• Professional registration as a Psychologist, Registered Counsellor, Social Worker, Educational Psychologist or as an Educator with at least an honours in educational psychology or inclusive education; and
• At least 3 years' experience in coaching, advising or teaching diverse students related to enhancing academic success and retention in a higher education setting

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CORE PURPOSE OF JOB

• The core purpose of this post is to provide management assistance to the office of the Executive Dean and Deputy Dean by providing professional secretarial, general administrative, financial and budget administration support and monitoring, general and project administration functions, internal and external public relations liaison, and office management.

KEY PERFORMANCE AREAS

• Perform secretarial, office and other general administration functions within the office of the Executive Dean: Law and Deputy Dean: Law
• Financial and budgetary administration functions
• Internal and external public relations and liaison

CORE COMPETENCIES

• Proficient in and a thorough knowledge of OneDrive and Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook), and excellent typing skills
• Have appropriate knowledge and experience in office administration functions
• Possess outstanding organisational skills
• Proficient in financial and budgetary administration
• Have excellent interpersonal skills
• Ability to use own initiative, work independently and under pressure
• Ability to maintain strict confidentiality
• Have excellent written and oral communication skills
• Have a thorough understanding of project administration, office management, and applicable software
• Adherence to the values of Nelson Mandela University

REQUIREMENTS

• To be considered for appointment, candidates must possess
• a Matric (Grade 12)
• a tertiary qualification in secretarial practice and office management will be advantageous.
• at least two to five (2-5) years’ relevant and/or working experience at a Higher Education institution in which competency has been gained.