Jobs at Prudent HR Solutions

Role Overview

• The Property Administrator will manage the administration of an assigned property portfolio, including lease administration, tenant accounts, collections, reconciliations, and cashbook processing.

Key Responsibilities

• Maintain accurate tenant files, lease records, and account information.
• Process tenant billing, invoices, receipts, adjustments, refunds, and account corrections.
• Ensure rental, recoveries, and statements are accurate and issued on time.
• Manage tenant collections, payment follow-ups, disputes, and account reconciliations.
• Maintain strong tenant relationships and resolve queries professionally.
• Monitor arrears, manage payment arrangements, and escalate overdue accounts where required.
• Process accounts payable transactions and maintain accurate vendor records.
• Perform cashbook processing and bank-to-ledger reconciliations.
• Investigate and resolve allocation errors, discrepancies, and reconciling items.

Requirements

• Grade 12 (Matric) required.
• Finance/Accounting qualification will be advantageous.
• 2–3 years’ experience in Debtors, Accounts Receivable, or similar finance administration role.
• Experience using SAGE for invoicing, allocations, statements, age analysis, and account maintenance.
• Strong debt collection and credit control experience.
• Property portfolio administration experience (tenant billing, collections, arrears, reconciliations) advantageous.
• MDA property management system experience beneficial.
• Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations).
• Strong attention to detail, organisational skills, and ability to manage deadlines.
• Excellent communication skills with the ability to engage professionally with tenants and stakeholders.
   

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• We are recruiting a suitably qualified and experienced Fitter for an established sawmilling operation. The successful candidate will report to the Maintenance Manager.

Key Responsibilities

• Perform mechanical maintenance and repairs on plant and ancillary equipment.
• Install new plant and machinery.
• Record completed work accurately on job cards.
• Maintain high housekeeping and safety standards.
• Perform overtime and standby duties as required.
• Assist with training apprentices and semi-skilled artisans.
• Requisition spares and materials.
• Assist with implementing planned maintenance programmes.

Requirements

Minimum Requirements

• Matric or NTC 3.
• Fitter and Turner Trade Test with a Red Seal Certificate, or equivalent skills and relevant experience.
• Minimum of 15 years’ experience in a sawmilling environment.
• Wetmill experience will be advantageous.
• Strong experience with hydraulic and pneumatic equipment, conveyors, gearboxes, belt drives and chain drives.
• Experience with frame saws, bandsaws, drum chippers and debarkers.
• Proven welding experience.
• Medically fit and of sober habits.
• Valid Code EB driver’s licence and own transport.
• Willing to work irregular hours, overtime, weekends and standby duties.
• Able to speak, read and write English; isiXhosa will be advantageous.

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Role Overview

• Our client is seeking an organised and customer-focused Internal Sales and Customer Administrator to coordinate customer orders from receipt through to final delivery. The successful candidate will work closely with customers, suppliers, dispatch and production to ensure orders are processed accurately and delivered on time.

Key Responsibilities

• Receive and process customer orders on the system.
• Monitor orders and communicate progress to customers.
• Liaise with dispatch to ensure orders are delivered timeously.
• Monitor and coordinate outstanding and back-orders.
• Assist the Factory Manager with monitoring production progress.
• Place orders with suppliers.
• Maintain an accurate order register.
• Provide weekly order updates to relevant stakeholders.
• Receive stock from suppliers and complete GRVs.
• Resolve order, stock and delivery queries efficiently.
• Maintain accurate customer, supplier and order records.

Skills and Competencies

• Proficient in Microsoft Office.
• Excellent written and verbal communication skills.
• Strong customer-service and relationship-building ability.
• Good organisation and time-management skills.
• Ability to work under pressure and meet tight deadlines.
• Strong problem-solving and critical-thinking ability.
• Sound decision-making skills.
• High level of accuracy and attention to detail.
• Ability to coordinate effectively across departments.

Requirements

Minimum Requirements

• Matric or Grade 12.
• Valid driver’s licence.
• Minimum of two years’ experience in a sales or customer-service environment.
   

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JOB DESCRIPTION

• Assist with the implementation and monitoring of OHS Act and related regulations
• Conduct workplace inspections and report hazards and non-conformances
• Assist in incident, accident and near-miss investigations and corrective actions
• Support risk assessments, HIRA, and safe work procedures
• Coordinate and monitor PPE compliance
• Assist with contractor safety management and inductions
• Participate in Safety Committee meetings

Environmental

• Support implementation of environmental management plans
• Monitor waste management, housekeeping, and environmental controls
• Assist with compliance to environmental permits and procedures
• Report environmental incidents and assist with corrective actions

Quality

• Assist with implementation and monitoring of quality procedures and work instructions
• Support internal audits and corrective action tracking
• Assist in maintaining document control and record keeping

Compliance & Administration

• Maintain SHEQ records, registers, and files
• Assist with legal compliance audits
• Support ISO systems (ISO 9001 / ISO 14001 / ISO 45001 – where applicable)
• Assist with training coordination and toolbox talks
• Compile basic SHEQ reports and statistics

Requirements
MINIMUM JOB REQUIREMENTS

• SAMTRAC / NEBOSH / NOSA / Diploma or Certificate in Safety Management (advantageous)
• Environmental or Quality training will be an advantage
• Min 3 Years related experience in systems, compliance and auditing in accordance with Occupational Health and Safety Act
• Exposure to manufacturing or industrial environments preferred
• Computer literacy with proficiency in MS Office, Word, Excel, and Power Point
• Strong administrative skills
• Valid driver’s license and own reliable transport

PERSON REQUIREMENTS

• Be an organized, meticulous individual, who must be able to work under pressure
• Able to liaise comfortably within all levels of the company
• Able to meet deadlines
• Good verbal and written communication in business English
• Ability to communicate in Xhosa would be an advantage
• Good report writing skills
• Problem solving skills
• Sound knowledge of system and legal requirements with regards to Health and Safety, and implementation a must

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Role Overview

• Our client is seeking a proactive and detail-oriented Buyer and Office Administrator to manage the procurement of parts, consumables and services for its mechanical workshop while providing essential administrative support.
• The successful candidate will source quality products at competitive prices, manage supplier relationships, maintain accurate inventory and procurement records, and support the workshop’s daily administrative requirements.
• The ideal candidate will have strong negotiation and organisational skills, excellent attention to detail, and purchasing experience within a mechanical, engineering, automotive, manufacturing or industrial environment.

Key Responsibilities

Procurement and Purchasing

• Source and purchase mechanical parts, components, consumables, tools and workshop supplies.
• Obtain and compare supplier quotations based on price, quality and delivery times.
• Negotiate pricing, delivery terms and supplier agreements.
• Create and process purchase orders accurately and timeously.
• Monitor outstanding orders and follow up with suppliers to ensure on-time delivery.
• Build and maintain strong relationships with suppliers and vendors.
• Identify alternative suppliers to reduce costs and improve supply reliability.
• Maintain accurate procurement records and supporting documentation.
• Ensure sufficient stock is available to meet workshop operational requirements.
• Assist with stock counts and inventory control.

Supplier and Inventory Management

• Monitor stock levels and reorder critical items before shortages occur.
• Maintain accurate supplier databases and pricing schedules.
• Verify deliveries against purchase orders, delivery notes and supplier invoices.
• Resolve discrepancies relating to pricing, quantities, quality or deliveries.
• Monitor supplier performance in terms of cost, quality, service and delivery.

Office Administration

• Manage general office administration and filing systems.
• Process and maintain workshop and procurement documentation.
• Prepare reports on purchasing activities, stock levels and supplier performance.
• Assist with data capturing and record management.
• Manage incoming calls, emails and supplier correspondence.
• Provide administrative and operational support to management as required.

Financial Administration

• Match supplier invoices with purchase orders and delivery notes.
• Assist with creditor administration and payment reconciliations.
• Maintain accurate procurement records for auditing and reporting purposes.
• Monitor purchasing expenditure and support budget-control initiatives.

Key Skills and Competencies

• Strong negotiation and supplier-management skills.
• Sound knowledge of procurement processes and inventory control.
• Excellent organisational and administrative abilities.
• Strong numerical and analytical skills.
• High attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to prioritise tasks and meet deadlines.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and take initiative.
• A reliable, professional and results-driven approach.

Requirements

Minimum Requirements

• Grade 12 or Matric.
• A certificate or diploma in Purchasing, Supply Chain Management, Logistics, Business Administration or a related field will be advantageous.
• At least three years’ experience in purchasing, procurement or buying.
• Experience within a mechanical workshop, engineering, automotive, manufacturing or industrial environment is preferred.
• Knowledge of mechanical parts and workshop operations will be highly advantageous.
• Experience in inventory management and supplier negotiations.
• Proficiency in Microsoft Office, particularly Excel.
• Experience using ERP, accounting or workshop management systems will be advantageous.
   

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Role Overview

• We are seeking an experienced MEP Draughtsman to prepare accurate mechanical, electrical and plumbing drawings for construction and development projects.

Responsibilities

• Prepare and revise detailed MEP drawings using CAD software.
• Interpret engineering specifications, blueprints and technical documents.
• Ensure drawings comply with project requirements, industry standards and regulations.
• Coordinate designs with engineers, architects, contractors and suppliers.
• Review drawings for accuracy, coordination and feasibility.
• Assist with site surveys, measurements and technical information gathering.
• Maintain drawing revisions and project documentation.
• Attend project meetings and provide technical support when required.

Requirements

• Diploma or degree in Engineering, Draughting or a related field.
• Minimum of two years’ MEP draughting experience.
• Proficiency in CAD software and other relevant design tools.
• Sound understanding of MEP systems, technical drawings and industry standards.
• Strong attention to detail, communication and time-management skills.
• Ability to work independently and manage multiple deadlines.
   

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• Our client, operating within the timber manufacturing industry, is seeking a suitably qualified Sales Administration Clerk to provide accurate administrative and customer service support to the sales department.
• The successful candidate will report to the Sales Manager.

Key Responsibilities

• Capture, process and reconcile sales orders and dispatches accurately.
• Maintain organised and up-to-date sales records, filing and documentation.
• Liaise professionally with customers regarding orders, deliveries and queries.
• Follow up on outstanding orders and deliveries to maintain high service levels.
• Assist with resolving credit note, invoice and delivery-related queries.
• Compile and maintain accurate sales and administrative reports.
• Develop a thorough understanding of the company’s product range, ordering processes and customer database.
• Provide administrative support to the production department when required.
• Perform all duties in accordance with company policies and procedures.
• Maintain professionalism, honesty and integrity in all customer interactions.

Skills and Attributes

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to work under pressure and meet strict deadlines.
• Ability to multitask, prioritise and manage competing responsibilities.
• Proactive, approachable and solutions-focused.
• Strong customer service and problem-solving abilities.
• Professional presentation and communication.
• Willingness to work overtime when required.

Requirements

Minimum Requirements

• Matric/Grade 12 or equivalent.
• A business-related tertiary qualification, accounting background or relevant sales experience will be advantageous.
• Previous experience providing administrative support within a sales environment.
• Computer literacy in Microsoft Office, particularly Excel and Outlook.
• Strong written and verbal communication skills in English.
• A sound understanding of customer service principles.

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• Our client, a leading property company, is seeking a proactive and adaptable Learning & Development Specialist to join their team.
• The successful candidate will be responsible for designing, developing, and delivering training programs in collaboration with Subject Matter Experts (SMEs), while supporting learning adoption within a fast-paced project environment. This role is ideal for a hands-on L&D professional with strong facilitation, LMS administration, and digital learning experience.

Key Responsibilities

• Conduct training needs analysis aligned to business and project requirements
• Develop and deliver classroom, virtual, and e-learning content
• Create learner guides, training material, and quick reference tools
• Facilitate training sessions and ongoing refresher workshops
• Support change adoption initiatives during system and process roll outs
• Manage LMS administration, reporting, and learner tracking
• Continuously improve learning content and delivery methods

Requirements
Minimum Requirements

• National Diploma (NQF Level 6) in HR, Training & Development, Education, or related field
• Minimum 4 years’ experience in Learning & Development
• Experience with LMS administration and digital learning tools
• Strong facilitation, communication, and stakeholder engagement skills
• Proficiency in tools such as Articulate, Canva, Scribe, and LMS platforms

Advantageous

• Bachelor’s Degree (NQF Level 7)
• ETDP Facilitator Accreditation
• Exposure to change management methodologies such as Prosci

Key Competencies

• Instructional Design
• Facilitation & Training Delivery
• LMS Administration
• Digital Learning
• Stakeholder Engagement
• Communication Skills
• Adaptability & Attention to Detail

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• Our client is looking for a motivated and hands-on Trainee Supervisor to support daily production activities while developing their leadership and supervisory skills.

Key Responsibilities

• Follow all health and safety procedures and wear required PPE.
• Assist with glass cutting, packing and manufacturing activities.
• Supply and manage materials and tools.
• Maintain a clean, safe and organised work area.
• Assist with loading trucks when required.
• Learn to operate the overhead gantry safely.
• Process glass off-cuts.
• Monitor stock levels and participate in stock takes.
• Ensure machinery and equipment are kept in good working order.
• Develop leadership skills and take responsibility for daily production activities.
• Perform other reasonable duties as required.

Requirements

• Basic knowledge of workplace safety.
• Good time management and organisational skills.
• Demonstrated leadership potential.
• Strong attention to detail.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Physically fit and comfortable with manual work.
• Reliable, hardworking and willing to learn.

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• Our client is seeking an experienced Facilities Manager to oversee a portfolio of commercial and industrial properties. The successful candidate will be responsible for facilities management, contractor and SLA management, tenant relations, maintenance planning, compliance, and leading a team to ensure the efficient day-to-day operation of the property portfolio.

Key Responsibilities

• Manage a portfolio of commercial and industrial properties.
• Lead and support the Facilities Coordinators.
• Manage contracts, lease agreements, and service level agreements (SLAs).
• Oversee contractors and ensure agreed KPIs and service standards are achieved.
• Ensure planned preventative maintenance (PPM) and reactive maintenance are completed within required turnaround times.
• Conduct regular site inspections and quality checks on maintenance work.
• Monitor compliance with lease agreements and report any deviations.
• Manage tenant relationships, respond to queries and complaints, and conduct regular tenant meetings.
• Prepare monthly management reports and ensure utility meter readings are submitted on time.
• Report utility faults, tampering, and disconnection notices.
• Ensure compliance with relevant legislation, health and safety requirements, and company policies.
• Identify and mitigate operational risks while maintaining high service standards.

Requirements

• Relevant qualification in Facilities Management, Property Management, Engineering, Building Management, or a related field.
• 5+ years' experience in facilities or property management, preferably within commercial or industrial properties.
• Proven experience managing contractors, maintenance programmes, service providers, and SLAs.
• Strong knowledge of building maintenance, lease agreements, and statutory compliance.
• Excellent leadership, communication, organisational, and problem-solving skills.
• Proficient in Microsoft Office and property/facilities management systems.
• Valid driver's licence and willingness to travel between sites.