Jobs at Transnet

Position outputs:

PURCHASE REQUISITIONS

• Accurate and timely processing of purchase requisitions in line with user specifications/requirements internal SLAs
• On-time communication of queries on purchase requisitions to end-users – this includes confirmation of budget, inaccurate specifications, drawings etc
• Review of completeness of information on the Purchase requisition and communicate discrepancies to user department.

REQUEST FOR QUOTATIONS

• Issuing of request for quotations for goods and services according to the goods and services manual
• Evaluation of bid responses in line with set criteria
• Source new products and suppliers including BBBEE suppliers/Service providers;

PURCHASE ORDERS

• Create purchase orders on SAP; meet planned delivery dates;
• Ensure that Issued purchase orders have general conditions of purchase
• Obtain confirmation of receipt of issued orders from contracted suppliers/service providers.
• Monitor the purchasing patterns (low value order purchasing);
• Monitor the Variation Orders (Invoice Vs Purchase order) and recommend for approval;
• Negotiate with suppliers within mandate prices, terms, product specifications, delivery times, quality or specification and quantity to ensure the most efficient and effective delivery of the materials, services and equipment for various TE projects/contracts
• Serve as the central contact point for supplier and end user queries and ensure that queries are addressed in a satisfactory and timeous manner;
• To ensure that the required key Financial Controls of the Procure-to-Pay (P2P) process are enforced within the Division.
• Update purchase order information as and when required

EXPEDITING

• Ensure that contracted suppliers/service providers adhere to delivery dates stated on purchase order
• Follow up on late orders and update delivery dates on SAP ERP
• Evaluate supplier’s performance; self-management via exception reporting and recommend appropriate action to rectify;

COMPLIANCE

• To align with auditors and resolve audit findings with regards to the process and to ensure that there are no repeat findings.
• To escalate non-compliance issues to the appropriate bodies;

SYSTEM USAGE

• To provide 1st Line SAP MM Super User support, which includes but not limited to, training of users on SAP, 1st line fault resolution and serving as the interface between the SAP Competency Centre and end users. Ensure that system improvements are logged, tested and followed through;
• Ensure administrative functions to procure goods and services are correctly executed in accordance with approved Business Critical Activities/Control Framework, approved Commercial Framework and Procure-to Pay (P2P) processes;

VENDOR MASTER MANAGEMENT

• Ensure maximum utilisation of material master (report and correct unacceptable descriptions on the requisitions);

OTHER SUPPORT AND ADMIN DUTIES

• To provide training, support and guidance to internal customers (P2P end users), with regards to policy, process and procedures;
• To provide sourcing support on pre-determined commodities. To conduct and support the Procurement Manager with sourcing events;
• Develop and maintain profession and co-operative relationships with both internal & external stakeholders to ensure the optimum delivery of materials, equipment and sub-contract with due consideration for time, cost, quantity and quality.
• Ensure proper document management e.g., Filing of purchase order documents
• Ensure proper achieving of filed documents

REPORTING AND RECORD KEEPING

• Generate monthly reports and Document control of documents
• Report and correct unacceptable descriptions on the requisitions
• Proper record keeping of admin relating to deals, meeting and actions

Qualifications & Experience:

• SAP system experience is required.
• Grade 12
• Minimum 3 years' experience in doing purchasing transactions using SAP system

OR

• SAP system experience is required.
• Minimum 5 years' experience in doing purchasing transactions using SAP system

Competencies:

• Good written and verbal communication.
• Business acumen.
• Teamwork and interpersonal skills.
• Communication skills.
• Strong ethical conduct.
• Influencing skills.
• Good understanding of BEE and SMME in SA.
• Attention to detail
• Time management – capable of meeting tight deadlines
• Financial Control implementation
• Responsible and accountable
• Customer focus and service orientated
• Problem solving, initiative and proactive
• Sense of urgency and goal orientated
• Able to work under pressure

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Position Purpose:

• To plan and direct the administration of the Office of the Chief Information Officer, monitor the workflow, and take corrective action where necessary. To provide support to the Executive Manager: IT Enterprise Management to ensure properly coordinated management of the Office, monitor and track effectiveness of the processes of running the Office with high level of confidentiality, respect and professionalism and identify improvements required to be made to the management of the Office based on observations for the good reputation of the organisation. To provide of support in maintenance of good relations with stakeholders for the Office of the Chief Information Officer.

Position outputs:

• Manage the administrative aspects of the Office of the Chief Information Officer (CIO) independently, under the guidance of the Executive Manager (EM) and monitor execution of the functions in the Office through the provision of strategic coordination and reporting.
• Coordinate Stakeholder Engagements activities for the Office, including engagement with stakeholders other than ICT vendors.
• Coordinate activities related to implementation and monitoring of strategic ICT initiatives and helping resolve issues.
• Compilation and finalisation of regular governance reports (such as those for the Board Risk Committee, Board Corporate Governance Committee, Audit Committee, Group Executive Committee, ICT Executive Committee meetings) on behalf of the ICT function for the whole of Transnet.
• Coordinate and compile responses to queries for recommendation to the EM and approval by the CIO.
• To manage the regular provision of both management and performance information and trend analysis to the business through the generation and dissemination of automated as well as ad-hoc reports so as to enable effective decision-making in terms of the achievement of the strategic objectives by the relevant stakeholders.
• Monitor, track and provide assistance in the administration of the Office i.e., preparation of files referred for the CIO’s signature, peruse the files, gather information for the file to be complete, make sure that letters and memos are in the correct format etc.
• Follow-up with the Operating divisions and Group ICT Manco Members on action items emanating from the meetings attended by the CIO and the EM i.e., Group Exco Meetings and its Sub-Committees and Board Meetings and its Sub-Committee Meetings as directed.
• Coordinate Group ICT Balanced Scorecard and OD CIO contracting sessions and performance management reviews.
• Analysing the need, developing, and executing the support systems and putting in place required systems for logistic services for the ICT team like, security, safety, housekeeping, preventive maintenance, office stationery and parking management for the staff members on the Floors occupied by Group ICT.
• Plan, organise, direct, and control the work activities of the team members to provide prompt and efficient services to internal customers, i.e., employees, Exco Members etc.
• Provide support to the EM when leading the project management initiatives of the Office of the CIO.
• Manage stakeholders in the CIO’s Office which is critical for the organisation to maintain good reputation through ensuring effective service flows.
• Provide the Office with technical support on how to schedule for key activities.
• Ensure the provision of Secretariat support for the ICT Executive Committee meeting and other related ICT meetings as and when required by the CIO and the EM.
• Prepare and assist the EM on key activities to be completed e.g., gathering information to respond to queries, questions, and preparation of governance reports.
• Report regularly on the administration of the Office including the turnaround times of the files and follow-up on the progress of the file and filing system in the office.
• Identify risks and mitigating actions and manage issues in the Office and elevate key risks to the EM as required for further action.
• Mentoring and coaching internal support managers.
• Provide strategic input and recommendations into continuous improvement issues handled in the Office.
• Follow-up on Group Exco and the Board submissions for the CIO’s approval within the agreed timelines from Group Secretariat as directed.
• Represent the Office of the CIO in Transnet committees as delegated.
• Communicate urgently and effectively so that the department obtains accurate information from the CIO’s Office for urgent execution of the functions.

Qualifications & Experience:

• B. Com/Computer Science degree and/or business administration related qualification is required.
• At least 5 years previous experience managing and implementing strategic programmes in a large organisation is required.

Competencies:

• Strategy and Sustainability
• Inspirational Leadership
• Business Performance and Delivery
• Relationship Management
• Corporate Governance and Compliance
• Personal Mastery

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Position Purpose:

• Manage and provide an integrated management reporting service for the Academy utilising advanced data analytics to enable effective management decision making
• Perform data analysis, process data queries and prepare reports and dashboards across the Academy value chain as required
• Conduct system data assessments, and gather data and metrics to compile reports for communication of trends, patterns, and predictions to the Academy using relevant data from integrated reporting systems
• Collect, validate and evaluate complex data scripts, and ensure that data and extract,transform and load (ETL) solutions meet Academy requirements
• Provide relevant insights to help the Transnet Academy make the right decisions, address key challenges, and identify new ways to grow

Position outputs:

• Collect and track relevant data for analysis and interpretation, utilising specific statistical software for research and management decision making purposes
• Develop and maintain dashboards to visualize data utilising the Power BI and other data analytics systems
• Provide technical expertise on data storage structures and master data to assist in strategic decisions on upgrades and new data management systems
• Perform ad-hoc analyses, communicate, and address competition, changes in customer preference, and improvements in technology and marketing tools
• Schedule reports on insights from analysis and clearly communicate analytical findings in a cohesive narrative
• Leverage on market/customer research, trends, and competitor analysis to drive revenue, increase yield, improve market share, and enhance customer loyalty
• Undertake market analysis/modelling, portfolio metric reporting, and operational support related to the Academy strategy
• Provide operational insights to achieve key performance indicators
• Perform in-depth sector analyses, using technology, to gain strategic insights and provide essential inputs and information to TA leadership on growth objectives
• Research and promote the utilisation of innovation and technology to advance and improve the Academy’s service and progressive thinking for informed business solutions
• Drive continuous improvement towards change and innovation to facilitate and support the digital transformation of the Academy
• Perform qualitative and quantitative research and consultation on relative markets
• Keep up-to-date knowledge of the industry and related markets being researched
• Create clear and useful reports and recommendations to improve efficiency, profitability, and sustainability of the Academy

Qualifications & Experience:

• B Degree in Informatics or Statistics or Econometrics (NQF Level 7), or relevant field
• A postgraduate qualification from the relevant field would be an advantage
• A minimum of 5 years’ experience in data analysis and reporting in a corporate environment
• Previous experience in data analytics including designing, developing and maintaining Business Intelligence (BI) reports, optimizing efficiency in manipulating data and writing complex reports
• Previous experience in statistics and business/data modelling is required
• Hands-on experience in Power-BI and other data analytics systems is required

Standard Job Requirements

• Driver’s license code 08
• Travel as required and approved

Competencies:

• Analysis of statistical data and generation of reports
• Development and management of systems necessary to collect, maintain, and analyse data
• Statistical computer software
• Data analytics and Big Data utilisation
• Data management and maintenance
• Microsoft packages
• Strong analytical and research capabilities

The closing date is on 13.07.2023

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Position Purpose:

• This National position participates in the total Management of Security function
• Develop, implement, and execute the enforcement of Security Investigation and Information Management strategy and processes throughout TNPA
• Manage, lead, coordinate, plan and organize Investigation Information function within TNPA.
• Reporting - Monthly, Quarterly and Annually.
• Advise for proactive / reactive measures in compliance with Criminal Procedure and PSIRA Acts, the International Ship and
• Port Facility Security (ISPS) Code and Container Security Initiative (CSI).

Position outputs:

• Participate in develop of policies and develop framework plan and procedures in Investigating
• Manage and ensure the implementation of the above policies, procedures.
• Information gathering, Investigation’s procedures and standards in achieving the security vision and mandate in terms of the Port Act, ISPS Code, Port Rules, MISS, and any other applicable regulation.
• Monitor compliance / adherence to all applicable policies standing procedures, standards, and legislation through regular audits, in order to ensure that corrective action in cases of non-compliance, in line with Transnet National Ports Authority procedures are initiated.
• Develop assessments and analyse Security risks and threats within the Ports, to encounter the threats to TNPA and its clients
• Develop, implement, and manage Port Security training programmes, to ensure career enablement and training of TNPA
• Security in Information gathering, investigations and document classification, in order to increase the competency levels.
• Identify key components of all information received and determine security infrastructure with government Organizations, Private companies
• Inform Superior on the development and action on the information and investigation infrastructure.
• Manage and monitor the information security internal and external trends and activities affecting the organization.
• Develop procedure to analyse potential threats, vulnerabilities and control techniques and communicates these to Executive Manager and the EXCO.
• Develop procedure to control and monitor information expenses.
• Regular liaison with relevant Law Enforcement Agencies for purpose of information gathering to be abreast of trends to ensure secure, safe and effective Port Security
• Analyse the organization to determine the appropriate balance between needs, security requirements and security best practices.
• To provide Management with the relevant Security Information, best practise and advice with regard to security trends and threats in order to ensure efficient, decisive and informed Management decisions.
• Monitor information security initiative and use metrics to drive decision and report on the impact of Information Security efforts in protecting port/ employee’s security
• Provide advice to the Business to ensure effective resource utilization through appropriate co-ordination with the other TNPA Departments, Clients and Stakeholders.
• Develop and maintain implement a system and procedure to ensure the effective utilization of criminal records application, from internal and external applicant / companies.
• Manage, supervise and guide security investigation personnel and special task teams to ensure effective and efficient utilisation and results.
• Collect, collate and disseminate, in order to determine the truth with regard to investigations to all security incidents to enable effective, pro-active prevention of crime.
• To liaise with role-players within the port as well as those external law enforcement agencies/organisations in order to maximise effective investigations and the signing of Memorandum of Understanding to ensure mutual co-operation.
• To manage control and co-ordinate the recruitment and handling of the human sources of information network to ensure that witnesses are available to lead evidence in disciplinary/arbitration and procedures and any other matter as required.
• Manage, control, monitor and safeguard the integrity and confidentiality of informational evidence and human sources of information, to ensure the preservation of evidence for both criminal and internal disciplinary proceedings.
• Conduct regular security investigations audits to ensure compliance to National Prosecutions Authority Security
• Investigations Management strategies, Security standards, procedures, and code of conduct and legislative requirements impacting on investigations.
• To establish, manage and co-ordinate an efficient system of storage and retrieval of crime related data for data analysis, in order to identify crime threats, trends, methods and modus operandi in order to be able to effectively plan counter measures and operations.
• Manage special task teams in projects.

Qualifications & Experience:

A Bachelor’s Degree in Information / Security Management or related field with at least 5-8 years’ experience in

Investigation, Information Management, and Information Security in respect of:

• Experience with industry leading information security risk assessment and in a decentralized environment.
• Progressive leadership or management experience that would include budget and staff development.
• Projects, Program Management, Strategic Planning and Service Management.
• Experience of collation, analysis, and evaluation of information
• Experience of Microsoft Office packages and input/ retrieval of information from various databases.
• Extensive experience of working within an administrative role, the incumbent will need the following:
• Alternatively, three years' experience in Security discipline in a large business environment (incl. but not limited to) Risk
• Management, ISPS audit, Information Security, Physical Security/ Application Development Operations, Project Management.
• 5 years’ experience in business strategic planning will be an advantage.

Competencies:

Knowledge required:

• Sound knowledge and track record of Investigation
• Sound understanding of ISPS Code
• Understanding of basic information management practices
• Understanding of political climate of the enterprise and how to navigate the politics
• Knowledge of strategic planning
• Experience evaluation efforts to impact policy qualitative and quantitative evaluation including non-traditional method such a outcome mapping.
• Demonstrated ability to coordinate evaluations, including experience developing evaluation terms of reference
• Project Management
• Corporate governance
• Legislation and regulations governing Port security
• Financial Management
• Maritime Acts and Codes
• National Port Act

Skills Required:
Exceptional interpersonal skills, including teamwork, facilitation, and negotiation.

• Strong leadership skills.
• Excellent analytical and project management skills.
• Excellent written and verbal communication skills
• Excellent planning and organising skills.
• Ability to balancing the long term (bigger picture) and short term.
• Ability to articulate information security-related concepts to a diverse range of technical and non-technical staff.
• Ability to motivate, empower and lead employees.
• Must have demonstrated problem solving skills and excellent analytical skills.
• Demonstrate ability to maintain confidentiality of sensitive materials or information
• Excellent organisational skills- able to plan, prioritise and coordinate.
• Ability to develop strong working relationship with all team members, port community and Police.
• Focused on achievement and able to meet deadlines.

The closing date is on 14.07.2023

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Position Purpose:

• Represent the Master in overall charge of the ship, responsible for the safe handling, maneuvering and navigation thereof as governed by the International Maritime Organisation statutes and to maintain an effective, efficient dredge operation allowing for optimum utilisation of resources, thereby ensuring maximum dredging output whilst ensuring the safety of ship and crew.
• Take on Masters responsibilities and accountabilities in his absence.

Position outputs:

• Directing, monitoring and controlling the daily dredge operation, methods of dredging and safe navigation of the vessel thereby ensuring a safe, efficient and effective dredge operation thus achieving predetermined targets.
• Monitor allocated deck maintenance, load line and LSA equipment schedules ensuring that the vessel remains in a seaworthy condition and compliance with International Statutory Laws and Regulations.
• Effect repairs in conjunction with the chief Engineer.
• Takes charge of in conjuction with the Chief Engineer, for the quality control and safety aspects of specific repairs and maintenance as allocated by overseeing, liasing and monitoring the progress thereof including feedback and rectification of repair defects.
• Responsible for the training of allocated deck personnel.
• Prepare report and record timeously and accurately all documents required by the company with regards to production, timecards, maintenance and breakdowns.
• Take on Master's legal responsibilities and accountabilities in his absence, as applicable.

ISM / ISPS Implementation and maintain

• Dredging operations and any job delegated by master.
• Expected to train deck personnel to dredge
• Expected to have the ability to dredge on all dredgers as expected by the company

Qualifications & Experience:

• Chief Mate Certificate of Competency as issued by the South African Maritime Safety Authority (STCW95)
• 2-4yrs experience working as a Chief Mate would be advantegeous

Competencies:

Knowledge required:

• Employee relations and practices
• Computer literacy
• Versed in DGPS navigational systems
• Navigation of vessel
• ISM / ISPS
• Dredging procedures

Skills required:

• Ship handling experience
• Leadership Qualities
• Communication Skills
• Ship handling

The closing date is on 24.07.2023