Jobs at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:  

• To manage the delivery of maintenance services and service levels of staff, and to manage all landscape maintenance and related activities, landscape planning and  construction, specialised sports fields construction, maintenance, and preparation, in  order to provide an environment, facilities, and atmosphere conducive to the various  disciplines of the entire University community, its clients, and stakeholders. 

MINIMUM REQUIREMENTS:  

A Bachelor’s Degree or BTech Degree in Horticulture, or a related qualification, plus a  minimum of 3 years’ proven experience in the following areas: 

• Financial Management; 
• Procurement; 
• Logistical Management; 
• Horticulture and Turf grass Management; 
• Human Resources Management. 

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):  

• Soil science knowledge; 
• Basic knowledge of electrical systems; 
• Basic knowledge of plumbing systems; 
• Technical knowledge of equipment; 
• Basic knowledge of horticultural chemicals; 
• Computer literacy; 
• Data analysis; 
• Numerical abilities; 
• Ability to accomplish tasks and processes accurately and completely; 
• Ability to convey information clearly and concisely; 
• Ability to use appropriate interpersonal skills and methods to reduce tension and resolve  conflict; 
• Ability to develop and maintain effective relationships with others in order to encourage and  support communication and teamwork; 
• Ability to develop plans to accomplish work operations and objectives; 
• Ability to explore alternatives and positions to reach outcomes that gain the support and  acceptance of all parties; 
• Ability to be relied upon to ensure that projects within areas of responsibility are completed  in a timely manner; 

ADDED ADVANTAGES AND PREFERENCES: 

• At least 4 years of experience in an institution of higher education; 
• Certificate in Turf grass Management; 
• Certificate in Pest Control; 
• Certificate in Irrigation Management; 
• Certificate in Project Management; 
• Relevant postgraduate degree. 

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills  assessments as part of the selection process.  

The annual remuneration package will be commensurate with the incumbent’s level of  appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and  UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.  

CLOSING DATE: 30 January 2026. 

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RESPONSIBILITIES:

The incumbent will be responsible for:

• Overall strategic and operational management of the sport-specific allocated clubs concerning corporate governance, financial management, business management, and other operational and administrative responsibilities such as human resources, marketing, and project management;
• Operate and manage the sport-specific allocated clubs to optimise the use of the facilities and prioritise the participation of students in internal leagues, competitions and events along with the overall welfare of the club’s student-athletes and to ensure the sustainability of TuksSport as a whole;
• Facilitates and ensures that the sport-specific allocated club's high-performance programme is always positioned to guarantee optimal support to elite athletes and their coaches;
• Overall management of participation in leagues, varsity cup/sport and University Sport South Africa (USSA) programmes, including key stakeholder relations management;
• Financial sustainability of the clubs through seeking 3rd stream revenue to support all aspects of the clubs/programmes.

MINIMUM REQUIREMENTS:

• Bachelor’s Degree in Sport Management, Physical Education, Human Movement Science, Sport Science or a related field.

At least four years of experience in the following areas:

• Planning and organising of tournaments, leagues, projects and events.
• Managing and liaising with stakeholders.
• Preparing and drafting reports, newsletters and other written information including PowerPoint.
• Researching and drafting fundraising and sponsorship reports.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Proficient knowledge of Marketing, Public Relations and Media Communications.
• Ability to maintain good relations with student-athletes, club members and the sports community.
• Ability to enhance and promote good corporate governance in the club.
• Computer literacy in MS Office packages, G-mail.

ADDED ADVANTAGES AND PREFERENCES:

• Postgraduate Certificate/ Diploma in Financial Administration or Project Management or Office Administration

Four years of experience in the following areas:

• Organisational management
• Financial administration
• Club/sport management in a sports club or sport federation

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• RESPONSIBILITIES:

The incumbent will be expected to provide comprehensive high-level administrative and management support to the Chairperson of the School and the School of Health Systems of Public Health. This will include:

Support to the Chairperson: 

• Diary management by planning and arranging meetings with students and staff, communication with third parties and preparation for all internal and external meetings;
• Handling matters requiring discretionary judgment and confidentiality;
• Coordinating and providing support to the Chairperson in all strategic related matters;
• Gathering, collating and summarising information for the Chairperson;

Secretariat: High level meetings:

• Supporting the office of the Chairperson’s Committees;
• Coordinating and managing all activities relating to strategic committee and external stakeholder’s meeting;
• Preparing agends’minutes and documentations;

Academic and research support:

• Managing the administration of submitted final examination marks for Chair’s approval;
• Ensuring all Postgraduate students’ and academic staff applications for research ethics clearance submitted;
• Assisting school Chairperson in coordinating with Resource Mobilisation Manager the
• management of requests and administrative activities related to new and existing research collaborations;

Informed Research Outputs

• Receiving all research outputs, conference attendance, etc. from academic staff;
• Capturing information on Research Management System and Publication Poppies;
• Updating RESCOM secretariat on the number of publications on a monthly basis;

MINIMUM REQUIREMENTS:

• A diploma with two years’ experience in office management administration in an academic environment or research environment;
• Two years' experience meeting procedures as well as logistical arrangements at senior management level;

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Applicable professional communication and language skills, both written and verbal;
• Ability to work under pressure without compromising detail and accuracy;
• Ability to prioritise work independently and handle simultaneous assignments with success and accuracy (time management); 
• Administrative and organising skills;
• Ability to handle confidential information;
• Excellent interpersonal skills;
• Advanced proficiency in MS Office: Work, Excel, PowerPoint and Access;
• Knowledge of the PeopleSoft System.

ADDED ADVANTAGES AND PREFERENCES:

• B-degree or equivalent qualification;
• Five years’ experience in the higher education environment;
• Driver’s licence;

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KEY RESPONSIBILITIES:

• To provide administrative and project administration support to the Director of the Department of Research and Innovation and interact with internal and external stakeholders in the area of research, innovation, partnerships and training.

Key responsibilities include: 

• Managing the Director’s diary;
• Making local and international travel arrangements for the Director;
• Sending general correspondence and circulating general notices to the staff members and other stakeholders on behalf of the Director;
• Conducting project administration assistance to the Director;
• Supporting the Director with Human Resource Administration and Management of Contracts and Claims;
• Arranging departmental workshops such as strategic breakaways, DRI team-building sessions, end of year functions, etc.
• Taking minutes during the department-wide meetings and circulating reports for approval;
• Maintaining the staff data-base and ensuring records are available;
• Reporting defective furniture and ordering new furniture via the Department of Facilities Management and from external suppliers;
• Processing payments on the relevant financial system for UP-registered suppliers;
• Creating requisitions and processing invoices for the payments of suppliers on behalf of the Director;
• Coordinating and facilitating targeted ad hoc projects within the Director’s office and as directed by the Director;
• Conducting desktop research on different topics as directed by the Director;
• Performing quality assurance, for compliance purposes, on all documents (letters, memos, reports, etc.) coming into the office of the Director. 

MINIMUM REQUIREMENTS:

• A three-year Secretarial or Office Administration Diploma or equivalent from an accredited institution;
• At least 2-years secretarial and administrative experience; 

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge of Higher education landscape;
• Knowledge of the Research environment; 
• Technical competency in Microsoft office suite;
• Familiar with enterprise systems; 
• Financial administration for procurement 
• Internet and e-mail skills;
• Great interpersonal skills;
• Great writing skills;
• Very good communication skills; 
• Team player Interpersonal skills;
• Ability to plan, organise and prioritise.

ADDED ADVANTAGES AND PREFERENCES:

• Bachelor’s degree in Administration, Finance, Accounting or Financial Management;
• Certificates in MS Office: Word, Excel, PowerPoint and Access;
• 5 years’ experience as an Administrative Assistant;
• 3 years’ experience in project administration;
• Proofreading and editing experience;