Jobs Available at National Lotteries Commission

REQUIRED QUALIFICATIONS 

• National Diploma (NQF level 6) in Safety, Security and / or Risk Management, or related fields. 
• SSA Security Managers course or equivalent will be an added advantage 

REQUIRED EXPIRIENCE 

• 3 years’ proven supervisory and management experience in security or a similar role. 

KEY RESPONSIBILITIES 

• Develop and implement security policies based on minimum information Security Standards and Minimum Physical Security Standards 
• Plan, Develop and implement security plans, Security programs such as Emergency Response and Crisis Management, Physical and Cyber Security information Protection 
• Oversee asset protection of both people and staff as well as to prevent theft. 
• Analyse and evaluate security operations to identify risks or opportunities for improvement. 
• Staff training in security policy and procedures. 
• Set and Manage budgets for security operations. 
• Attend meetings, professional seminars, or conferences to keep abreast of changes in executive legislative directives or new technologies impacting security operation. 
• Assist in emergency management and contingency planning. 
• Prepare reports or make presentations on internal investigations, losses, or violations of regulations, policies and procedures. 
• Communicate security status, updates, and actual or potential problems regularly. 
• Recommend security procedures for access control. 
• Identify, investigate, or resolve security breaches and coordinate appropriate response. 
• Monitor and manage security policies, programs or procedures to ensure compliance with internal security policies, licensing requirements, or applicable government security requirements, policies, and directives. 

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REQUIRED QUALIFICATIONS 

• National Diploma (NQF level 6) in Office Administration, Procurement, Tourism or Logistics 

REQUIRED WORK EXPERIENCE: 

• 3 years’ experience in travel management 

KEY RESPONSIBILITIES: 

COORDINATE TRAVEL REQUIREMENTS 

• Ensure all travel requests and bookings are correct, authorized and submitted to the travel agent 
• Liaise with travel bookers regarding bookings e. provisional booking details are acceptable or not; once accepted by travel booker – confirm bookings and issue all documentation and travel details to traveller 
• Process payment requisitions and other related expenses where applicable as per Travel policy 
• Manage and reconcile the appointed travel agent account – weekly and ensure outstanding orders are raised timeously 
• Monitor costs & ensure costs are kept to a minimum – follow up on any possible fruitless and wasteful expenditure (no shows, traffic fines, missed flights) and ensure it is recovered 
• Request and keep records of all travel booking made and collate boarding passes for flights 
• Ensure that policies are adhered to by both the NLC and Travel agent 
• Issue order numbers for the above and for any required purchases 
• Follow up on long-outstanding payment for the above issued order numbers 
• Ensure all purchases or orders fall within the allowed budget and liaise with end user departments regarding budget shortfalls. 
• Ensure all accounts are up to date with respect to payment 

TRAINING AND LEGISLATIVE UPDATES 

• Arrange the catering or any other arrangements required for training sessions/conferences/meetings. 
• Ensure a copy of the attendance register is on record 
• Update Travel Management Policy with latest legislative updates 
• Develop and roll out policy and systems training to travel bookers and end users. 

TRAVEL COORDINATION 

• Coordinate travel, accommodation and car hire for Management as per policy 
• Ensure records are kept of vehicles hired accordance with our policies 
• Reconcile travel spending with allocated Purchase orders and follow up and close long outstanding requisitions and orders 

OFFICE ADMIN 

• Provide any other administrative support as and when required 
• Ensure that all documentation is drafted accurately within turnaround time, filed securely and confidentiality is maintained on an ongoing basis 
• Continue add value to NLC and perform other duties as required 
• Support NLC Audit and provide all relevant information timeously 
• Manage the TMC and be the first point of contact for the TMC – organize monthly supplier meetings 

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REQUIRED QUALIFICATIONS: 

• Master’s Degree (NQF level 9) in Public Administration, Business Management, Human Resources Management or a relevant field. 

REQUIRED WORK EXPERIENCE: 

• Minimum of ten (10) years’ senior management experience in diversified and complex organizations and at least five (5) years’ executive management experience. 
• Demonstrated experience in operations/ corporate services including human resources, facilities and security management, communications, marketing, knowledge management and employee relations. 
• Experience in systems thinking, implementing service delivery mechanisms, training and development platforms, productivity tool development would be an added advantage. 

KEY DELIVERABLES: 

• Lead and provide strategic direction to the Corporate Services division, ensuring operational excellence across human capital management, communication, marketing, stakeholder engagement, knowledge and records management, facilities and security, employee relations, and related business units. 
• Oversee the development and implementation of Human Capital Management strategies and systems to ensure effective personnel management, and drive the integration and execution of culture, change, wellness, performance, labor relations, and other HR services. 
• Drive the development and execution of Communication, Marketing, and Stakeholder Management strategies and systems to enhance brand and reputation management. Lead the integration and implementation of customer interfaces (such as inquiry resolution systems, call centers, websites, and intranets), service delivery standards, media relations, and other stakeholder engagement functions. 
• Ensure the development and implementation of Facilities and Security strategies and systems for efficient infrastructure management, including cleaning services, health and safety, security, reception, and fleet management. Manage the integration and execution of related processes and functions. 
• Develop and implement effective Knowledge Management strategies, systems, and processes for the efficient management of records, compliance with file plans, and related matters, ensuring the integration and execution of these strategies and functions. 
• Lead and manage the people, financial, governance, compliance, and risk aspects of the portfolio, ensuring successful execution and delivery of the Business Units' programs and projects. Oversee effective risk management and controls, stay updated on regulatory requirements, enhance the organization's end-to-end business processes, and foster a culture of continuous improvement. Implement systems and tools that drive productivity and operational efficiency.