Jobs Available at Zeitz Museum Of Contemporary Art Africa

Key Responsibilities:

Exhibition Production Processes

• Supports exhibition production, including drafting plans, elevations, and timelines.
• Prepares gallery spaces pre- and post-exhibition (painting, refurbishing, and building exhibition furniture).
• Assists with artwork, exhibition graphics, artefact handling, and installation.
• Aids in documenting, packaging, loading, and offloading artworks and materials.
• Helps position and maintain exhibition lighting, collaborating with Facilities.
• Coordinates with vendors/contractors for materials, services, and installation troubleshooting.
• Manages inventory of exhibition elements, materials, and samples, including tracking loans.
• Performs light administrative tasks, including procurement-related duties.
• Organises weekend call-out schedules for artwork and AV issue responses.

Maintenance and Storage

• Assists with maintenance of the production work area and storage areas.
• Keep workspaces well organized and well supplied.
• Inform Exhibition Manager of any equipment that needs to be procured.
• Assists with production-related tasks in art storage when requested and supervised by the Registrar or Collections Management Department.
• Assists with the repair and maintenance of exhibit related objects and collateral or signage in collaboration with the Collections Management Department.
• Assists with the ongoing maintenance of exhibitions.

Equipment supplies procurement

• Purchases the suitable equipment, materials and devices required for an exhibition installation. This includes both the planning and execution of such duties.
• Keep clean and store equipment in a safe area.

Health and Safety

• Undertaking the tasks in section 8.2 of the Occupational Health and Safety Act (OSHAct) No 85 of 1993
• Ensure all work done in the building is done safely in accordance with the OHSAct No 85 of 1993 to maintain general compliance
• Adhere to the Zeitz MOCAA Health and Safety policy
• Attend annual training for applicable qualifications as specified by the museum
• Need to keep an asset registry and do monthly equipment inspections
• Need to ensure that best -practice and safety protocols are followed by the Exhibition Management Department and external contractors elected by the department
• Need to immediately report and escalate any risks, or incidents
• Must be willing to undergo an annual medical to ensure that they can carry out the physical demands of the job

Requirements to be successful in this role

Qualifications and Experience

• Bachelor's degree, in art or a design-related field preferred, and two years relevant work experience;
• Three years relevant work experience and at least 2 years of experience working in a gallery or museum setting;
• Experience with refurbishment, painting and building of exhibition furniture;
• Good understanding of audio-visual equipment, in the sense that the employee will need to troubleshoot technical errors, occasionally edit and load media.

go to method of application »

Key Responsibilities:

Executive Office Diary Management

• Proactively manage and coordinate the diary of the Executive Director by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided
• Provide full support by drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the ED
• Schedule meetings and arrange the zoom/teams calls for meetings
• Facilitate the booking and set-up of meeting rooms as per requirements of scheduled meetings
• Handling communication directed to the Executive including inquiries and correspondence
• Manage external relationships with stakeholders on behalf of the ED
• Assist with high-priority projects by coordinating tasks and monitoring deadlines
• Respond to meeting requests as instructed
• Provide reports for senior management as required

Manage Board Meetings and Board Support

• Schedule board/committee meetings and prepare board packs ahead of meetings
• Complete the minutes of these meetings
• Liaising with Board Members

Supporting the ED: Travel, Accommodation

• Manage the ED travel budget
• Logging call with IT
• Assist with Adhoc projects when needed in department and for ED
• Ensure that there is electricity, water at the accommodation etc
• Liaising with property management about repairs when needed
• Booking of flights for International/Local flights for ED
• Prepare Subsistence currency
• Book accommodation
• Ensure the ED has all her paperwork for the trip

Manage Cars and Driver

• Ensure the driver is on time and always there for the ED
• Co-ordinate and manage the driver’s schedule
• Liaising with Driver on ED schedule
• Ensure there is always petrol in the car
• Logging each trip
• Ensure that the cars are well maintained

What you will need to be successful in the role

• Tertiary/Post Matric training in relevant subjects related to the role. Certificate or Diploma preferable.
• Minimum of 3 years Executive Personal Assistant and working with a Board of Trustees
• Valid Driver’s Licence
• Preferable proficient in French
• Shorthand minute taking
• Excellent interpersonal and communication skills including diplomacy
• Excellent time management skills with the ability to manage multiple priorities and deadlines
• Good knowledge of Microsoft Office
• Excellent organisation, prioritising and planning
• Excellent administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
• Excellent professionalism, trustworthiness and confidential in approach
• Good cross functional collaboration
• Good personal leadership in own job
• Good results orientation
• Ability to work under pressure
• Willingness to learn new things
• Ability to forward plan and manage a complex and busy diary
• Experience of managing and planning projects, conferences and events
• Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
• Ability to draft routine correspondence and reports 
• Ability to maintain accuracy and attention to detail
• Basic knowledge and application of secretarial management and practices is an added advantage
• Extensive knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a high level

go to method of application »

Key Responsibilities

• Plan, develop, and execute marketing campaigns for fundraising, exhibitions, educational programs, and events
• Create and implement cohesive marketing plans to engage audiences and drive participation.
• Collaborate with development, communications, education, and public relations for aligned messaging.
• Create compelling content for digital, print, social media, and email marketing.
• Track and analyse marketing metrics to optimize strategies and results.
• Stay updated on trends in marketing, fundraising, and communications for innovation.
• Drive business growth by creating marketing collateral and identifying revenue opportunities.
• Build partnerships with industry players, agencies, and vendors.
• Manage the marketing budget to ensure efficient fund allocation.
• Approve content for websites, brochures, banners, and case studies.
• Measure campaign performance and effectiveness against goals.
• Analyze consumer behaviour to optimize email and ad campaigns.
• Contribute to developing communication and marketing strategies.
• Attend industry events and exhibitions.
• Establish best practices for content creation, distribution, and repurposing.
• Analyze and segment databases for personalized outbound marketing.
• Collaborate with events teams to conceptualize and market events.
• Communicate with members and patrons through the membership team.
• Provide input on promotional materials, website content, and advertisements.
• Monitor advertising campaigns, manage marketing programs and budgets, and ensure brand consistency.
• Create reports for insights into future campaigns, collaborating with email, performance marketing, and web teams to improve lead nurturing

What you will need to be successful:

• Bachelor's degree in marketing, communications, or a related field
• Minimum of 5 years of experience in marketing, preferably in a nonprofit or cultural institution
• Strong people and project management skills and attention to detail
• Well-developed and proven written and verbal communication skills
• Excellent public speaking ability and good speech writing skills
• Proficiency in digital marketing tools and platforms
• Ability to work independently and as part of a team in a fast-paced environment
• Ability to effectively multitask and coordinate a high level of activity under a variety of conditions and constraints and completion within deadlines
• Passion for the arts, culture, and education
• Flexibility and adaptability to changing priorities and deadlines
• Ability to remain calm, collected and professional in a crisis
• Excellent diplomacy and ability to establish and maintain effective working relationships (internal/external)
• High level initiative with the ability to self-motivate