Latest Job Opportunities at Transnet

Position Purpose

• Accountable for BBBEE and localisation strategy aligned to business objectives and National growth initiatives.
• Provides strategic direction and initiatives with a focus placed on industrialisation within the Rail and Port Sector.
• Accountable for strategic collaboration across SOC's, government agencies, government departments, communities and Local Development Agencies.
• Drive the National transformational strategy agenda within Transnet Responsible for development and execution of overarching Enterprise Supplier Development strategy including Localisation & BBBEE initiatives.
• Ensures Transnet's contribution to Enterprise Development, Supplier Development and job creation through strategic subcontractor management and development.
• Ensures adherence to best practice Localisation & BBBEE, policies, frameworks and relevant protocols.
• Ensures enhancement of stakeholder engagement internally and externally Responsible for senior stakeholder communication / coordination.
• Ensures tracking, implementation and reporting of ESD initiatives.
• Accountable for supporting GCPO on ad hoc requests (e.g. reporting/ memo/ matters arising inputs).

Position Outputs

ROLE OVERVIEW

• Lead a high performing specialist Localisation & B BBEE function
• Drive adoption and adherence of Procurement policies, processes, procedures, technologies and tools
• Drive risk controls and risk strategy planning as it relates to BBBEE and transformation; identify and mitigate risks within the function as and when they arise
• Oversee liaison with suppliers regarding requirements to maintain supplier status arid legislative compliance, i.e. Compliance with B BBEE, quality programmes, contractor compliance initiatives
• Capacitate SMMEs to ensure effective delivery management
• Represent the Enterprise Supplier Development function in wider business environment, esp. in collaboration with SRM, category mgt./contract mgt. teams
• Participate in ESD forums and other external interactions

RESEARCH / ANALYSIS

• Encourage constant research in development of leading practice, standards methodologies, tools and knowledge repositories within Localisation & B BBEE
• Oversee Localisation & B BBEE function's performance management and KPis
• Establish comprehensive ESD programmes with clear goals, guidelines and action plans
• Produce Localisation & B BBEE dashboards and monitor areas of improvement

COE ENABLEMENT SUPPORT

• Drive delivery and adoption of best practice, thought leadership and innovation while managing risk and building capacity across the Localisation & B BBEE function
• Establish sound capabilities through coaching and engagement
• Support business stakeholders in identification of risks, adoption of compliance mandate throughout Procurement value chain and processes
• Ensure that the Localisation & B BBEE team keeps abreast of latest developments, knowledge and practices within their respective areas of expertise
• Demonstrate expert strategic commercial judgement
• Build strong relationships with key stakeholders internally and externally
• Develop supplier management policies/procedures and develops supplier qualification/certification criteria

LOCALISATION & B-BBEE SUPPORT

• Provide support in overseeing stakeholder management, including collaboration with category mgt. / strategic sourcing team, contract mgt. / SRM
• Pursue improvement of internal/external stakeholder satisfaction
• Oversee the on-boarding and training processes of preferentially selected suppliers
• Provide insight into risk and preferential Procurement requirements

Qualifications and Experience

• Bachelor's degree in Supply Chain, LLB/B. Com Law, Logistics, Finance, Industrial Engineering (Preferably Majoring in Economics) or related is required.
• 15 years' experience in a large enterprise with complex business processes of which 10 years at senior management level.
• MBA/MBL/M. Com or any related Post Graduate Qualification required.
• Hands on line management experience.
• PFMA, PPPFA, public sector and BBBEE codes of good practice.
• Procurement experience advantageous.
• Supplier /SMME development experience.
• MCIPS certification advantageous.
• Requirement of Trust and Honesty in the handling of Finances as per the National Credit Act Amendment 19.
• Proven track record of working within cross­ functional teams to drive successful delivery.

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Position Purpose

• Provide leadership and direction across the function, driving effective category management and strategic sourcing for centrally managed categories, namely Indirect, Fuel, Infrastructure, Equipment and Maintenance Services. Formulate strategic objectives of the function, monitoring performance against stated objectives. Drive consistent approach towards all central category management and sourcing activity aligned to the governance framework of the business, ensuring that value for money is maximised and cost-savings are generated for Transnet.

Position Outputs

Strategic leadership of centrally managed categories (Indirect, Fuel, Infrastructure and Equipment and Maintenance Services):

• Accountable for the overarching implementation and execution of category management and strategic sourcing processes (incl. demand planning, supplier market assessment and supplier negotiations), managing associated risks / mitigating issues as required for the categories under management.
• Plan, articulate and create focus around the medium and long term strategic direction for the categories under management to enable effective demand planning, management and execution within Transnet;
• Implement, develop and lead centre-led category teams in the development and implementation of category strategies and plans to support strategic objectives.

Functional leadership of the central category management function:

• Lead category management teams in identifying opportunities to leverage economies of scale and develop proposals and recommendations for consideration and approval by the appropriate Transnet stakeholders
• Lead the category management teams in developing the Total Cost of Ownership (TCO) for the sourcing of goods and services to achieve efficiencies by eliminating waste from the supply chain;
• Evaluate and understand market conditions in order to guide the category management teams to develop competitive category management and sourcing strategies to control costs
• Lead category management teams in conducting comprehensive needs and business requirements analyses with stakeholders and end users across the business to ensure effective demand management
• Implement the relevant policies and procedures for cost effective and efficient category management and strategic sourcing
• Drive the transformation agenda by incorporating and implementing effective ESD strategies within the category management strategies, after consultation with the Head of Localisation and BBBEE and relevant stakeholders across the business;
• Lead the category management teams to develop, manage and deploy high value contracts to ensure the business meets its contractual obligations and derives the desired value;
• Lead the category management teams to conduct effective supplier negotiations to achieve the best quality, delivery, and price for products and services; and
• Sign-off category strategies for centrally managed categories.

Manage strategic initiatives:

• Lead and contribute to business initiatives that are designed to improve supply chain efficiency, maintain product quality standards, and reduce costs.

Manage functional area budget:

• Compile and manage functional area budget;
• Monitor progress against approved budget;
• Ensure financial procedures are followed, monitor cost expectations, participate in review of costs, identify and resolve discrepancies; and
• Approve and authorise expenditures aligned to approved budget, Transnet’s DoA framework and policy for processing

Compliance, Performance Monitoring and Reporting:

• Enforce standards and standardisation with regard to category management and sourcing processes as per the latest governance manuals and processes;
• Ensure that the legal, regulatory and policy requirements are complied with by the business and its suppliers, with input and support from the SCM Compliance and Legal teams at Transnet;
• Provide critical input into policy and process improvement initiatives;
• Track identified, captured and realised cost savings and regularly report on these; and
• Manage SLAs with end-users and track performance of the function, providing regular reporting on these, effectively communicating with end-users and managing their requirements / expectations and team performance where issues arise.

Stakeholder management:

• Communicate the vision and objectives of the function to relevant stakeholders across the business;
• Ensure the effective integration and coordination of related activities between Category Management and other key functions in the SCM value chain, namely, Contract Management, Supplier Relationship Management, SCM Compliance, Localisation and BBBEE and Systems and Data;
• Provide strategic decision-making guidance and support to the GCPO on critical aspects relating to Transnet’s SCM function;
• Provide regular feedback on progress and performance; and
• Highlight or escalate issues timeously to the relevant stakeholders.

Capability development:

• Drive capability development initiatives for central category management across Transnet;
• Agree performance measures, ongoing performance management and appraisal for direct reports;
• Agree skills development plans for direct reports;
• Implement succession planning in the function as part of talent management across Transnet;
• Lead capability development for category management across Transnet, by providing focused training initiatives on category strategies, processes and systems; and
• Drive the values and behaviours required to create a positive motivational culture in SCM across Transnet, with specific reference to Category Management.

Qualifications and Experience

• Bachelor’s degree in supply chain, Commerce, Law or any other relevant degree.
• 7-10 years of supply chain-related experience in large enterprise.
• 3-5 years management experience
• MCIPS certification and CIPS membership required
• MBA or related postgraduate qualification advantageous
• Proven track record of working within cross-functional teams to drive successful delivery
• PFMA, PPPFA, and public sector Procurement experience will be an added advantage

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Position Purpose

• The Head of Supply Chain Management Compliance will be responsible for the development of the Governance, Risk and Compliance framework that will be adopted across the Group
• Responsible for the development, implementation and review of business-critical controls within all areas of Supply Chain Management
• Accountable for oversight and assurance in all operating divisions (playing a second line of assurance role) either on risk-based approach or on a threshold basis.
• Accountable for the Supply Chain Risk Management function across Group ensuring alignment with strategic initiatives for Continuous Improvement.
• Accountable for the implementation of the Combined Assurance Framework for Supply Chain Management.
• Accountable for monitoring, reviewing/approving and socializing any changes to the governance, risk and compliance documents for Procurement.
• Accountable for final approval of communication directives and ensure that this is communicated throughout the business.
• Accountable for monitoring Procurement performance in terms of governance and compliance related KPIs and mitigating risks / issues as needed.
• Responsible for development and execution of governance and compliance strategy.
• Leads and oversees overall policy, governance, standards, legal, compliance and risk aspects.
• Embeds standardisation and compliance in respect of governance and compliance and creates a climate necessary for robust governance and compliance.
• Identifies and mitigates risks within function as and when they arise.
• Ensures tracking, implementation and reporting of governance and compliance initiatives.

Position Outputs

ROLE OVERVIEW

• Lead a high performing specialist SCM Compliance team.
• Drive for adoption and adherence of Procurement policies, processes, procedures, technologies and tools
• Communicate the vision and objectives of Governance to internal and external stakeholders
• Ensure that customer demands and requirements are met with utmost satisfaction
• Represent the SCM Compliance function in wider business environment
• Participate in governance forums / other external interactions
• Support risk controls and risk strategy planning as it relates to
• SCM Compliance function; identify and mitigate risks as required
• Accountable for supporting GCPO on ad hoc requests (e.g. reporting / memo / matters arising inputs)

RESEARCH / ANALYSIS

• Encourage constant research in development of leading practice, standards, methodologies, tools and knowledge repositories within SCM Compliance
• Oversee governance and compliance performance management and KPIs
• Produce governance and compliance dashboards and monitors areas of improvement

COE ENABLEMENT SUPPORT

• Drive delivery and adoption of best practice, thought leadership and innovation while managing risk and building capacity across the function
• Support stakeholders in identification of risks, adoption of compliance mandate throughout Procurement value chain and processes
• Ensure that the Governance and Compliance team keeps abreast of latest developments, knowledge and practices within their respective areas of expertise
• Demonstrate expert strategic commercial judgement
• Build strong relationships with key stakeholders internally and externally
• Establish comprehensive compliance management programs with goals, guidelines, action plans to drive compliance
• Drive capability development initiatives within governance and compliance function

Qualifications and Experience

• Bachelor's degree in Supply Chain, LLB/B. Com Law, Logistics, Finance is required.
• MBA/MBL/M. Com or any related Post Graduate Qualification required.
• 15 years' experience in a large enterprise with complex business processes of which 10 - 12 years at senior management level.
• PFMA, PPPFA and public sector Procurement experience.
• MCIPS certification and CIPS membership advantageous.
• Requirement of Trust and Honesty in the handling of Finances as per the National Credit Act Amendment 19.
• Proven track record of working within cross­ functional teams to drive successful delivery
   

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Position Purpose

• Provide strategic leadership and guidance in the development, implementation and monitoring of a digital transformation strategy and solutions which aim to create the capability of fully leveraging the possibilities and opportunities of new technologies and innovative solutions that will add value to the business and stakeholders in line with business objectives, priorities and organisational values

Position Outputs

• Lead and drive the development and implementation of technological evolutions and technologies, including cloud computing, big data, advanced analytics, artificial intelligence, etc. which will offer the organisation significant technical and will actively support and improve efficiencies in business operations providing significant overall business benefits.
• Establish and support an environment of digital innovation and best practice, ensuring the use of these technologies in business operation for the benefit of the organisation, stakeholders and customers.
• Ensure proposed new features and capabilities are integrated into existing networks using company current and future network technologies.
• Oversee and ensure effective running of the Transnet cloud solutions as well as the automation of other systems and solutions to support Transnet business.
• Provide strong thought leadership through projection, planning and research of current and emerging technologies that will enable the organisation to gain a competitive edge and attain business goals.
• Partner with industry for innovation and execution of digital solutions in support of the diverse Transnet business segments and to ensure that Transnet is digitally on the cutting edge in support of its clients and customers.
• Establish and implement an appropriate governance strategy and framework aligned to the Transnet Governance Universe, legislation, policies, procedures and processes. Promote and embed good corporate governance in Technology Innovation and Digital Transformation
• Compile and monitor the function's budget requirements and expenditure in accordance with the budgeting guidelines and in collaboration with the OD's
• Manage and monitor function's external service providers for fees, performance and value-adds.
• Facilitate and ensure good relations with all clients, stakeholders, contractors and service providers.
• Facilitate and ensure good relations with all clients, stakeholders, contractors and service providers.
• Ensure that Transnet performance management is executed in line with Transnet policies
• Ensure that staff are managed in accordance with relevant policies, procedures and legal requirements and allocated timeframes.
• Ensure and oversee development and training of all staff in the function to enable delivery on the Transnet's Business Plan.

Qualifications and Experience

• Minimum of a Bachelor's Degree in Information Systems/ Technology/ Computer Science (NQF 7).
• Minimum of 15 years' experience in a large enterprise with a complex operations environment or complex business processes, of which at least 10 years' experience at a senior managerial level.
• Knowledge of the contemporary digital landscape of organisations and experience in introducing leading technology and process optimisation practices to an organisation.
• Requirement of trust and honesty in the handling of finances as per the National Credit Act Amendment 19

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Position Purpose

• Exposure in different facets in the workplace and participate in People Management processes and procedures, Talent Acquisition, Talent Management, Change Management, Employee Wellness and Research, Psychometric Assessments and Employee Relations under the supervision of the Supervising IOP.
• Apply behavioural psychology principles in the workplace and ensure best practice compliance in alignment with the HPCSA guidelines

Position Outputs

• Build relationships with all departments to provide high quality services and to encourage feedback to improve service.
• Assist with talent projects – identification of talent, development plans, succession planning and coaching/mentoring and soft skills interventions.
• Assist with Organisational Development projects in order to ensure optimal functioning and effectiveness in a department, and within the organisation.
• Assist with the designing and implementation of climate surveys, providing feedback to business, proposing solutions and implementing interventions.
• To conduct job analysis and align job descriptions and talent initiatives to the competency framework.
• To provide support to recruitment and People Business Partners.
• Assist with wellness and employee engagement projects.
• Participate in various ad-hoc projects when necessary.
• Assists the Assessment Team in ensuring the offering of professional assessment services to clients across Transnet
• Proactively supports the Assessment Consultants in interacting with People Business Partners and Talent Management Specialists to anticipate and identify assessment needs within the different segments
• Supports the Assessment Consultant in integrating assessments with change management and culture and other HR practices and processes across the organisation.
• Assist the Assessment Manager in Identifying and participating in research development
• Perform quantitative and qualitative diagnostics to determine the existing safety climate
• Assist in designing job assessments and simulations for analyzing competencies
• Design and execute change management processes as new company policies are introduced
• Observe in hearings as well as provide advice regarding the company’s code of conduct and ER processes
• Go to labour court for a least a day
• Take part in career counselling
• Take part in basic counselling intervention or sending employees to relevant professionals
• Take part in drafting and creating a range of educational workshops for employees (e.g. financial literacy, workplace conduct, health)

Qualifications and Experience

• Must have completed M.A. / M. Com Industrial and Organisational Psychology by an accredited academic institution with a dissertation completed and submitted for examination  
• Registration with the HPCSA as an IOP Student Intern  
• Must have acquired own supervisor from the university that will provide academic supervision during the internship  
• Thorough knowledge of the code of professional ethics of the HPCSA  Knowledge of best practice in the field of psychometrics  
• Knowledge of relevant legislative frameworks which impact on psychological practice Sound understanding of psychometric properties  
• Clear knowledge and understanding of scope of practice Microsoft Office skills (Excel, Word, and PowerPoint)

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Position Purpose

• Ensure the success of EPMO by supervising and executing the production of quality multiple project work stream outputs on time within a project team and actively managing analysts.
• The Project Manager provides leadership to project team members throughout the project/programme life cycle including: definition of project objectives, scope and level of effort. Getting projects off the ground, keeping them on track and on budget, and resolving issues.
• Monitoring progress against plan by managing and overseeing project/programmes to determine goals, time frame, funding limitations, procedures for accomplishing business benefits, staffing requirements, and allotment of resources.
• Assign duties, responsibilities, and scope of authority to the project team. Establish standards and procedures for project reporting and documentation. Facilitate regular reporting, reviews and audits.
• Ensure proper closure and archiving of project records. The project manager essentially drives the successful delivery of projects and unblocks any obstacles that hamper this.

Position Outputs

• Scope future projects in conjunction with the Portfolio Manager and develop appropriate project plans including resources and budget so that project objectives are met within deadlines and resource constraints. Strong Senior Project manager with Business Analysis skills for evaluation of business requirements for business application integration, service activation and delivering new and modified software systems enhancements and / or integration solutions.
• Participate in systems requirements, definition, testing, training, implementation, and support.
• Solicit client requirements through interviews, workshops, and / or existing system documentation or procedures.
• Use industry standard analysis techniques to uncover client requirements such as data flow modelling, use-case analysis, workflow analysis, functional decomposition analysis, data modelling, and object modelling.
• Document the results of analysis activities using the appropriate templates or analysis tools.
• Use prototyping, where possible, to solidify client requirements (in conjuction with the Software developer). Adhere to plural process guidelines and standards
• Conduct and analyse preliminary business and information technology processes and prepare groundwork
• Identify customer requirements, develop test schedule, review testing plans, and track and document development/results.
• Identify areas of potential business risk.
• Start up phase:
• Assist the Portfolio Management / Origination Team with the development of a project mandate and business case, including option appraisal and preferred option, full project costs, high level benefits and resource plan.
• Work collaboratively with the Transnet Procurement division to identify and understand procurement processes to be followed.
• Work with the Origination Team and the Procurement division in the development of the Request for Proposal (RFP) and bidder evaluation criteria.
• Initiation & planning phases
• Facilitate a series of planning sessions to develop the overall project plan
• Facilitate a full risk assessment with project team members and other key stakeholders producing the risk log that will be maintained throughout the project.
• Assist in the identification of comprehensive project costs, timescales and resources.
• Manage changes to the project through the PMO Change Control Process
• Maintain electronic filing and configuration management for identified projects in line with ICT Enablement departmental standards. All project documentation to be stored on Sharepoint or ePM.
• Managing & controlling stages
• Update project/stage plans with progress after team/checkpoint meetings
• Manage the issue & risk logs
• Prepare weekly/monthly status report
• Project Closure • Prepare project closure documentation
• Prepare post implementation review plans and documents
• Assist with managing the transition to project go-live through project handover to operational teams in a manner consistent with the working practices and requirements of those areas- particularly the ICT Enablement Technology Stream, Change Management and SAP Support Centre.
• Post implementation review (+/- 6 weeks after go live)
• Plan for the post implementation review
• Develop the production of the Lessons Learnt report in conjunction with Change Management
• Develop the production of the Post Implementation Review report
• Interface with operating divisions and internal departments, initiate and attend project meetings regularly to ensure correctness of specifications and project deliverables.
• Collect information and compile regular reports on the achievement of the project deliverables
• Responsible for the development and implementation of the Project/Programme Management Plan, including the configuration management, risk management, issue management and Project Charter
• Oversee project documentation and updates to relevant knowledge bases; analyse lessons learned and share with other project/programme managers
• Project estimates to be updated on a monthly basis on Project System
• Conduct regular project reviews at all phases
• Conduct financial feasibility and viability studies and analysis for identified projects in execution and make recommendations to the relevant stakeholders on this to ensure that all projects undertaken meet the financial and strategic objectives of Transnet
• Conduct risk assessments and make recommendations before and during project implementation to the relevant decision makers so that appropriate decisions can be made and ensure risk exposure is minimised. Risks to be maintained in CURA system

Qualifications and Experience

• Bachelor’s degree in Information Management and/or a business related degree is required.
• PMP or PRINCE2 or Agile Practitioner
• Business Analysis and Business Case development required.
• Minimum 5 years’ experience in project management with involvement in IT infrastructure or operations.
• At least 5 medium to high complexity projects or Programmes completed end-to-end 3 to 4 years of experience in business analysis or business strategic planning

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Position Purpose

• Provide opportunities for Technical and Non-Technical trainees to access practical workplace experience that will aid them for future employment. This opportunity is for 12 months, University of Technology students

Position Outputs

• Delivering specific tasks within a work-stream/department
• As a Work Integrated-Training, your responsibilities include shadowing various staff members, participating in learning experiences, attending meetings and workshops, with exposure to other working functions within procurement to gain practical experience on the following deliverables
• Communicate with customers to ensure a clear understanding of their needs, including level of urgency as well as keep them updated on a regular basis on the progress of their requirements
• Serve as the central contact point for supplier and end user queries and ensure that queries are addressed in a satisfactory and timeous manner
• Provide general administrative, research and assistance.
• Take work briefs / instructions from Mentor and / or Specialist to structure work required to produce specific project or deliverable
• Produce MS Office Word and / or PowerPoint format reports that communicate deliverable in a clear and logical structure.

Qualifications and Experience

• Minimum Requirements: (University of Technolgy Students : (S4/S5) Completed all theoretical subjects, ( Electronics, Industrial Engineering, Physical Metallurgy only) Must be a South African citizen No bursary obligation. Proof of confirmation / Work Integrated Learning letter from the institution (most recent) .
• Proof of qualification, (Academic record, Certified Matric Certificate, ID Copy)

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Position Purpose

• Providing strategic direction on Change management activities within GICT at an organizational transformation level, projects and training.
• Provide a key input in strategy, management and facilitation of change management activities for all areas of ICT so as to ensure minimum resistance or disruption to implementation and maximum commitment and buy-in to the benefits of the project/initiatives and the implementation plans.  

Position Outputs

• Provide overall direction and strategy for Change Leadership and framework
• Provide thought leadership to the on Organizational Effectiveness.
• Champion and drive the Change Leadership in the area to better support the requirements for MDS success
• To drive successful change and transformation to achieve organizational value in the environment to support MDS
• Conduct research in the department providing information and Trends affecting the people/culture in the finance department, and develop corrective interventions.
• To act as a coach for senior leaders, executives and GM’s in helping them fulfil the role of change leader.
• Provide direct support and coaching to leadership team to support them through the transition
• Develop Change management capability within the department
• Guide and direct the implementation of the Change management and communication Strategies
• Apply a strategic and structured change management approach and methodology for the people side change caused by projects and change efforts
• Ensuring that the interests of the sponsoring group are met by ICT
• Obtaining assurance for the sponsoring group that the delivery of new capability is compatible with the realisation of benefits
• Working with the CIO/Management team to ensure that the work of the program/departments, including the scope of each project, covers the necessary aspects required to deliver the change management or services that will lead to operational benefit(s).
• Identify potential people-side risks and anticipated points of resistance, and develop specific plans to mitigate or address the concerns.
• Defining project training requirements and measuring the effectiveness of these training sessions.
• Identifying, defining and tracking the benefits and outcomes required of ICT change management activities
• Leading the activities associated with benefits realisation for change management and ensuring that continued accrual of benefits can be achieved and measured after the program has been completed
• Establishing and implementing the mechanisms by which benefits can be delivered and measured
• Taking the lead on transition management for the project/departments; ensuring that business as usual is maintained during the transition and the changes are effectively integrated into the business
• Supervising the preparing the affected business areas for the transition to new ways of working
• Optimising the timing of the release of project deliverables into the business operations
• Develop effective working relationships with the various stakeholders involved in and affected by the change so that support is obtained for implementing project and department initiative.
• Designing and implementing and communication strategy and change initiatives to ensure commitment and buy-in to the change process and roles
• Ensuring new skills and mindsets required for the changed processes are learnt through capacity building where required in projects. Monitoring and evaluation of the capacity building activities.
• Develop a Training strategy and facilitate the execution
• Put in place a E learning Training platform for ICT projects across the enterprise
• Manage the effective execution of ICT project Training

Qualifications and Experience

• Degree in Change Management or related degree an Industrial Psychology, Industrial Psychologist is advantageous.
• At least 5 years’ experience in managing the people transformation and change management initiatives within a large organisation.
• Substantial experience in major transformation and change management initiatives.
• Substantial experience in Training and Adult learning education
• Business change techniques, such as business process re-engineering Experience in Leadership Development and Couching

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Position Purpose

• The project controller is primarily responsible for providing administrative support to the project manager as well as for ensuring project/programme governance is in place for the portfolio, which includes financial control and configuration management. The incumbent is also responsible for maintaining the central document repository for the portfolio in preparation for reviews and audits, as well as ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation.

Position Outputs

• Assist in developing a detailed project schedule, creating resource schedules and budget allocations;Collaborate with various teams and hold meetings to develop project plans and present them to the project manager before starting the project.
• Supervise different tasks in the quest of completing a project and assist the project manager in monitoring each project to ensure that it remains on track, meets agreed deadlines and stays within budget.
• Provide administration support for the portfolio, including workshops/ meetings/trainings and the logistic support (booking boardrooms, refreshments and confirming attendance with attendees) as well as arranging travel for the teams.
• Ensure that all project and portfolio risks and issues are tracked. Risks are to be captured on CURA and issues are to be captured on the issue log.
• Ensure the benefits register is reviewed and updated regularly and assist in compiling benefit rep
• Ensure that all invoices are received on time, liaise with the project manager on the accuracy of the deliverables billed on the invoice and submit to Programme Administrator. Ensure invoice is captured on SAP IM/PS.
• Ensure effective and efficient communication with both internal and external stakeholders
• Preparation of weekly, monthly and ad hoc project and portfolio reports which include reconciliation for travel cost and consulting
• Assists the PMO Management in other project related activities such as but not limited to resource management, scheduling of meetings and presentations
• Ensure processes, standards and guidelines are available and adhered to by the Project Management community
• Track, review and report on issues that impact the projects within the Portfolio
• Assist the project and portfolio manager in identifying problems and suggest proposals for improvement
• Maintains a knowledge repository in relation to the governance structure
• Supports the Quality Assurance Manager and the Governance Role by preparing for the audits, health checks and gate reviews.

Qualifications and Experience

• National Diploma or a related study or equivalent experience and Prince 2 Foundation Certification
• Agile Scrum Certificate and/or Certified Associate in Project Management (CAPM) will be advantageous
• Proficiency in MS Office and ARIS Minimum Years Relevant Experience: 3 years’ experience in project management