Latest Jobs at ESKORT

QUALIFICATIONS

• Grade 12 (Matric Certificate).
• Tertiary Qualification (desirable) or studying towards a Bookkeeping or Finance Degree would be advantageous.

EXPERIENCE

• Minimum of 1 – 3 year’s work experience in a similar role.
• Accounting System experience would be advantageous.

KNOWLEDGE REQUIRED

• Sage 200 Evolution.
• Working knowledge of Ms Office with a thorough understanding of MS. Excel at a Basic/Intermediate Level.
• Meat Matrix experience would be an advantage.
• Solid understanding of basic accounting principles, fair credit practices and collection regulations.

SKILLS REQUIRED

• Proficiency in English and effective verbal and written communication skills.
• Customer service orientation, problem solving and negotiation skills.
• High degree of accuracy and attention to detail.
• Excellent interpersonal skills and the ability to build relationships for the long-term.
• Proven ability to calculate, post and manage accounting figures and financial records.

KEY PERFORMANCE AREAS:

Bank Reconciliation

• Capturing and / or importing bank transactions into SAGE  Evolution
• Reconcile bank balance to bank statement via SAGE recon module

Customers (Debtors)

• Allocate receipts to customer invoices / credit note as per remittance
• Investigate and resolve queries on customer accounts (Investigate and follow up on unallocated invoices and credit notes/claims).
• Send out weekly and monthly statements to customers.
• Maintain and update customer details on SAGE.
• Inform customers regarding overdue accounts.
• Receive and review customer credit applications and send for credit verification checks.
• Ensure customer accounts are placed on hold or taken off hold and inform relevant parties of such changes.
• Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management.

Maintain customer Age Analysis

• Review and maintain the account receivable age analysis on a weekly/monthly basis and Arrange a weekly meeting with Management to go through and discuss the Age Analysis.

Basic General Journals

• Rounding – round cents to match invoice / payment.
• Reclassifying journals – re-allocate amounts when needed.
• Rebate and discounts – account for as per signed customer agreements.

Credit Notes and Tax invoices

• Prepare credit notes as authorised, pass credits and raise Tax invoices not related to inventory.

Customer Credit limits

• Uplift customer credit limits on managements’ request/approval.

Pay in advance customers

• Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management.

Other

• Reconcile Services accounts/Loan accounts Intercompany accounts
• Send out National/Factory expenses Sales reports.
• Create/maintain staff accounts (retail stores) and send deductions to payroll on a monthly basis.

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Qualifications 

• Grade 12 (Matric Certificate)
• Tertiary Qualification in Accounting/ Financial Sciences.
• SAIPA, SAICA or CIMA Accreditation

Experience 

• At least 5 year’s proven work experience in Accounting.
• A minimum of 2 year’s proven experience in a Junior Accounting Role.
• Experience in the retail industry would be an advantage. 

Knowledge Required 

• Sound knowledge of Financial computer systems.
• Established proficiency in Microsoft 365 office suite with an emphasis on MS Excel at an Advanced Level.
• SAGE Evolution and Meat Matrix experience would be an advantage.

Key Performance Areas 

Month-end

• Analysing sales trends and reporting on figures.
• Monthly Balance sheets reconciliation.
• Expense General Ledger checks and monthend journals including Payroll and Assets.
• Analysing Inventory reports and reporting on figures.
• Reporting to the Financial Manager (including but not limited to Trail Balance, Income Statements, Balance Sheet and Cash Flow).

SARS

• Tax Practitioners: VAT, PAYE and Income taxation calculations

Banking

• Bank Approvals on SAGE and FNB (payments and adding of beneficiaries).

Cashflow 

• Calculate and maintain monthly cashflow forecast.
• Maintain weekly cash bank balances
• Reporting weekly cash flow figures to the Financial Manager and CFO.

Accounts Payable and Receivable Management

• Review ageing analysis on a monthly basis and liase with customers and vendors.
• Ensure that the Accounts Payable and Receivable team are adhering to daily tasks.
• Ensure that the Accounts Payable and Receivable team are replying to all queries (internally and customer-related) and are dealt with accurately.
• Motivating and leading the team in developing and following processes and efficiencies.
• Ensuring deadlines are met at all times.

Financial Audits 

• Annual External Audits (Financial statement drafting & acting as Company liaison).

Employee Management 

• Employee Recruitment – Actively involved in all team appointments.
• Onboarding and Finance Induction of new employees.
• Supervise and provide input on training and development efforts.
• Employee Relations (Discipline in the workplace).
• Performance Management.
• Employee wellness and motivation.

Ad-Hoc

• Monthly reporting on Financial performance of all Eskort Retail stores to Board of Directors and Retail Store Managers.
• Return on investment calculations for current and future retail stores.
• Assisting the Financial Manager with yearly budgets and board reporting figures.
• Assisting the Group Retail Manager with board reporting figures.
• Managing the implementation and maintenance of Company financial IT systems in Retail Stores (e.g SAGE Implementation, Point of Sale (POS).
• Identifying procedural weakness in the day-to-day running of the retail stores and putting measures in place to rectify as and when needed.
• Traveling to All Retail Stores for Audits and Risks Assessments. 

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QUALIFICATIONS:

• Grade 12 (Matric).
• BCom Degree in Business, Marketing Communications, or related field is required.
• Diploma in Business, Marketing Communications, or related field is required.

EXPERIENCE:

• Proven work experience (minimum of two year’s) as a Sales Representative.
• Proven track record of successfully managing customer relationships.
• Valid driver’s license is mandatory.

KNOWLEDGE REQUIRED:

• Excellent knowledge of MS Office.
• Working knowledge of CRM systems.

KEY PERFORMANCE AREAS:

Customer Relationships

• Achieve agreed upon sales targets and outcomes within schedule.
• Coordinate sales effort with team members and other departments. Establish, develop, and maintain positive business and customer relationships.
• Expedite the resolution of customer problems and complaints to maximize satisfaction.
• Complete weekly call cycles at relevant retail stores (PnP, Shoprite, Spar etc.) 10 to 15 calls per day.
• Grow and maintain a customer database by building sound relationships.
• Continuously seek new opportunities.
• Present, promote and sell products/services using solid arguments to existing and prospective customers.

Sales Targets

• Achieve agreed upon sales targets and outcomes within schedule.
• Coordinate sales effort with team members and other departments.

Monthly Reporting

• Submit monthly reports (performance and competitors in our landscape).
• Supply management with reports on customer needs, problems, interests, competitive activities, and potential for new products and services.

Other

• Attend meetings as and when required at designated locations – Manager or Customer Meetings.
• Collaborate with Clover and Vector Sales/Merchandisers etc. to drive the business performance.
• Attend trade shows and marketing events as required.

go to method of application »

QUALIFICATIONS:

• Grade 12 (Matric Certificate).
• Tertiary Qualification (desirable) or studying towards a Bookkeeping / Finance Degree would be advantageous.

EXPERIENCE: 

• Minimum of 1 – 3 year’s work experience in a similar role.
• Accounting System experience would be advantageous

KNOWLEDGE REQUIRED: 

• Sage 200 Evolution.
• Working knowledge of MS Office with a thorough understanding of MS. Excel at a Basic/Intermediate Level.
• Meat Matrix experience would be an advantage.

Monthly/Weekly Reconciliation

• Reconciling Vendor Accounts.
• Ensuring Vendor accounts are paid up to date.
• Follow up on reconciling items.
• Ensuring all Vendor Account Statements are received.
• Preparation and allocating of payments.
• Updating accrual report.
• Sending out all remittances.

Fixed monthly recording

• Ensuring all fixed monthly tax invoices are received and captured within the deadline.
• Calculate accruals and update report for all fixed monthly expenses.
• Ensuring payments for all fixed monthly invoices are made by the due date.

Invoice Handling

• Ensuring all Tax Invoices are valid as per SARS Regulations (5 Point Check).
• Capturing of Invoices through Meat Matrix and Sage 200 Evolution.
• Electronic filing of all documentation.

Vendor Maintenance

• Maintaining Vendor details.
• Loading of new/existing beneficiaries.

Other

• Taking phone calls and answering billing questions
• Answering email correspondence in a timeous manner

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QUALIFICATIONS
Grade 12 / Matric (Minimum Requirement)

EXPERIENCE

• ·A minimim of 1-2 year’s experience in a retail environment.
• ·MS Office with a specific focus on MS Exel (Beginner – Intermediate Level).
• ·Previous experience in stock handling systems.

KNOWLEDGE REQUIRED

• Customer Service, Stock Order, Pricing, Fifo Principle, Product Knowledge and Cold Chain.

KEY PERFORMANCE AREAS (KPA’S)

1.    Data Handling

• Able to conduct stock takes e.g draw SOH (Stock On Hand Report) and compare with physical stock count.
• Receiving, capturing, crediting and transferring of stock on a continous basis.

Stock Knowledge

• Extensive knowledge on Company products in order to accuratley handle on the system.  

Month-end Processes

• Ensure that month-end report is accurate and up to date (e.g no negative lines).

Administration

• Filing of invoices should always be up to date and placed in the correct files.
• Keep track of invoices and credit notes via email/telephone and follow up if necessary with for exaple Eskort Factory and small suppliers (including but not limited to Twiza, Coke and Crown National).
• Daily and weekly reconciliation of all statements
• Reporting and administration related to stocktakes, sales and all other retail related duties

Team and Management Skills

• Engaging with Merchandisers on a regular basis regarding physical stock counts.
• Reporting to the Retail Manager and Retail Assistant Manager daily.
• Ensuring that all required standards are adhered to.

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QUALIFICATIONS:

• Grade 12
• Diploma/Degree in Retail or Business or related qualification will be advantageous

EXPERIENCE:

• Minimum of 5 years’ experience working in a retail environment, ideally in a supervisory or leadership level

KNOWLEDGE REQUIRED:

• Prior knowledge and experience in management of; Inventory/stock, buying, staff, products merchandising, costs and profitability of the store.
• Knowledge of stock management systems like ERP, Meat matrix, e.t.c
• Knowledge and understanding of FMCG environment and related legislation
• Management of perishable products with short shelf life especially in meat industry
• Basic Understanding of retail consumer behaviour and purchasing trends
• Basic Understanding of the retail and meat market

JOB ACTIVITIES:

Stock Management:

Stock Ordering

• Place orders with factories and other suppliers
• Follow up on orders
• Manage deliveries, delivery dates and stock upon arrival
• Manage stock order volumes

 Stock Receiving

• Receive ordered stock
• Report delivery shortfalls, and damages
• Follow up on non-received stock
• Capture received stock on Meat Matrix

 Stock controlling

• Daily stock levels reporting
• Run stock depletion reports- cashiers
• Balance off with stock receiving
• Manage stock levels threshold
• Manage stock shrinkage: stock losses/damages/dumpings

Housekeeping

• Store cleanliness including, but not limited to all floors, bathrooms, office spaces, passageways, isles, packing areas, chillers, freezers, cashier till points and Deli (Hot Foods) area.
• Always maintain high level of HACCP standards throughout the store.
• Observe OHSA (Occupational Health and Safety) hazards and abide by the rules and resulations of the Act.

Employee Management

• Employee Recruitment
• Onboarding and Induction of new employees
• Training and Development
• Employee Relations (Discipline in the workplace)
• Performance Management
• Employee Wellness
• Employee Motivation

Store Organisation

• Display of prodcuts on the the shelf and create attravtive displays at key points in the store ex: check-out ques.
• Be familiar with the merchandising material available from suppliers and ensure employees are familiar with all in-store (current) promotions.
• Re-arrangement of store shelves and products
• Managing of non-moving items and display areas

Cash Management

• Manage and assist with daily cash ups.
• Minimise cash losses
• Manage picking up and dropping off of cash in the store
• Manage cash on ATM
• Manage safety of cash movement within the store
• Manage and keep the safe secure and locked at all times

Customer Service

• Deliver excellent service to ensure high levels of customer satisfaction
• Create a store that meets local needs by building an understanding of customer-product preferences. 
• Manage and analyse customer complaints to get insights for improvement of customer satisfaction
• Be the custodian of customer experience and lead brand loyalty
• Responding to customer complaints and comments promptly and accurately.
• Scan and analyse customer environment, purchasing patterns and initiate activities that will influence customer behaviour including attracting new and retain existing customers

System Administration

• Manage staff clockings via ERS.
• Maintan and understand the system Meat Matrix.
• Manage and maintain CCTV cameras.
• Ensure availability of physical security guards in store.
• Manage the alarm system internally.