New Jobs at Financial Intelligence Centre (FIC)

KEY PERFORMANCE AREAS 

• Provide advice, analysis guidance and empower management and employees on HR framework ensuring proactive delivery of constance services
• Facilitate and implement the recruitment, selection and placement process, which include but not limited to, advertising vacant positions, screening CVs, short listing, conducting interviews.
• Liaise with HR service providers in the sourcing and delivery of standard services  
• Maintain personnel records/information in accordance with the applicable laws as well as Centre’s policies.
• Onboard new employees
• Facilitate sound employee relations
• Advise management on IR related matters to ensure compliance with labour legislation
• Support and implement HR interventions
• Facilitate offboarding of employees and conduct exit interviews
• Stay abreast of any changes in the employment regulatory framework and recommend amendments to HR policies and procedures
• Ensure that divisions comply to relevant HR policies, procedures and legislations
• Develop, implement and maintain HR Policies and procedures
• Facilitate and implement performance management system/process
• Coach and advise management on performance management issues
• Assist with the compilation and preparation of the employment equity plan/report
• Implement the FIC’s Employment Equity Plan
• Provide human resources administrative support 
• Compile qualitative/quantitative reports, identify gaps and provide recommendations 
• Facilitate and co-ordinate skills development initiatives
• Facilitate/coordinate employee wellness initiatives
• Perform any other duty as assigned 

EDUCATION, SKILLS AND EXPERIENCE

• Degree in Human Resources or related field ( NQF7)
• 3-5 years experience in an HR Generalist, HRBP, HR Consultant role.
• Ability to interact at all levels of organisation
• Adaptability to change and resilience
• Knowledge and understanding of legislation affecting Human Resources 
• Knowledge of HR Information Systems
• Knowledge of e-recruitment systems
• Knowledge of competency-based interview systems 
• Good communications skills (verbal and written)
• Demonstrated knowledge on MS work packages (Intermediate level) 

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KEY PERFORMANCE AREAS 

Internal/external Stakeholders Coordination and Administration

• Liaise with and maintain effective working relationships with internal and external stakeholders, including support to stakeholder relationship management and report and follow up on feedback.
• Address queries from both internal and external stakeholders within the area of responsibility and ensure consistent responses to or routing of queries from internal/external stakeholders to ensure effective support to them and to the FIC 
• Assist with the organisation of conferences, workshop and other events on behalf the division/s / Ensure that the venue’s for the meetings/conferences/workshops are booked (internal/external), together with refreshments, parking and ICT equipment arrangements.
• Prepare and timely submission/updating of information for meetings / interactions and recording thereof.
• Plan, manage and coordinate and follow-up actions following from meetings/conferences/workshops and other events.
• Report on all outstanding action-items, issues/implications arising from meetings that require attention.

Office administration

• Provide general administrative functions. 
• Offer basic technical assistance to support the office information technology and logistical needs relevant to  provincial offices. 
• Ensure that all office equipment is in working order at all times / report faults for corrective action.
• Maintain filing system in compliance with Record Management policy.
• Deal with post, faxes and internal and external e-mail enquiries.
• Draft and send standard correspondence.
• Scan, photocopy and collate papers and mailings.
• Arrang documents to be scanned /printed/bulk printing arrangements.
• Timely monitoring of stock of basic items, for example stationery, paper, toner etc and ordering / storing stationery, books, equipment, and other items in line with FIC policies
• Support asset management interactions (allocation, movement, and verification), 
• Liaise with suppliers and maintain professional relationships externally and ensure timely interactions to support contractual renewals and updates.
• Follow up on staff learning and development /training interventions.
• Perform general administrative support, secretarial functions, including drafting and typing letters, memos and other documents and feedback into relevant meetings.
• Effective and timely administrative support in the capturing and processing of stakeholder requests and the acknowledgement thereof as well as updating and finalisation of matters on electronic systems.
• Timely dissemination of information/reports upon request; Assist in the accurate updating, reporting and maintenance of statistical records as per stakeholders'/clients’ expectations and as per timelines.
• Facilitate and arrange memberships & conference and training attendance. 
• Update and maintain internal databases, e.g., authorised officer database and associated correspondence.
• Allocate, monitor and feedback on divisional budget and procurement processes / budget management and utilisation aligned with policy.
• Effective financial/budget and asset and contract support / management as well as recordkeeping of financial related document 
• Arrang travel and hotel accommodation in line with FIC policies ensuring effective administration of travel requirements. 

General

• Assist with onboarding of new staff / orientate and train employees on administrative processes. 
• Provide professional support and advice to support the division/FIC if required.
• Assign work to other support staff and provide input to their performance.  
• Assign and monitor clerical and secretarial functions and ad hoc task allocated. 
• Coordinate implementation of company's health and safety policy / risk related actions in the division / Liaise with other stakeholders when required. 
• Provide input to organizational initiatives/ projects relevant to division.
• Update contracting, supervision, and assistance with performance evaluation of subordinate as well as coaching/mentoring.
• Perform any other duties as and when required / general admin support.

EDUCATION, SKILLS AND EXPERIENCE

• Diploma plus minimum of 5 years relevant experience 
• Well organized, able to work with minimal supervision balanced by an understanding of the need to keep line manager informed of progress, workload and priorities
• Intermediate to advance Microsoft Office Skills and understanding of the use of the technology and processes related to the position.
• Demonstrated attention to detail and strong administrative skills  
• Proactive and professional with the ability to multi-task.
• Computer literacy – standard to advanced computer literacy (word and excel)