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KEY PERFORMANCE AREAS - OUTPUTS 

Financial Accounting 70%

Discretionary grants

Commitments register

• Ensure that all contracts are fully signed, properly dated and witnessed by delegated officials.
• Ensure that the start and end dates on the contract have been properly recorded in the commitment register.
• Update the commitment register with new contracts immediately on receipt of an accurate contract.
• Review and perform recalculations of all addendums and closure letters, and update the commitment register
• Update the commitment register with payments/ expenditure timeously
• Perform validations of the commitments register with the operations division monthly and whenever necessary.
• Keep and manage all records used to update the commitment register items.

 Expenditure and Payables management

• Review and post payment batches and all supporting deliverables of all expenditure transactions ensuring that payments to be made are valid, accurate, complete.
• Implement and execute processes and controls to ensure that payments are made within 15 days.
• Monitor preparation of the administration expenditure supplier invoice register to ensure its completeness and accuracy.
• Follow up and resolve queries relating to payments in line with the prescribed turn-around times.
• Ensure that classification of discretionary and project administration expenditure according to the chart of accounts.
• Perform DG external confirmations of expenditure and payables to ensure completeness of financial statements.
• Prepare payables reconciliations and follow up any outstanding invoices and resolve unreconciled item within prescribed timeframes.

Mandatory grants

• Assist with preparation of the mandatory grants’ payment batch
• Follow up with Skills division and employers on outstanding documents required to process MG payments.
• Perform Individual employer reconciliation for top 20 and communicate with employers.
• Perform MG external confirmations of payables to ensure completeness of financial statements.
• Handle mandatory grants queries timeously and effectively

General

• Actively assist with compilation of RFI’s from Internal and External auditors and handle audit queries.
• Implement accounting policies in line with the legislative guidelines and the relevant financial reporting framework.
• Prepare all periodic returns and reports to DHET & National Treasury for review and submission by the legislated dates
• Implement approved finance policies and operating procedures.
• Monitor the financial administrator’s compliance with approved financial policies and procedures.
• Support the review of all accounting records monthly and ensure accuracy of transactions posted.
• Adhere to document management processes
• Attend to any ad hoc requests from management

Reporting 20%

• Prepare report on payments within 15 days for tabling at MANCO meetings.
• Prepare report on commitments for tabling at various management meetings.
• Compilation and submission of DG related schedules for the Interim and Annual Financial statements.
• Implement appropriate reporting practices in line with GRAP and PFMA regulations.
• Assist with the reporting on Financial Performance to the CFO
• Compilation and collation of monthly management reporting supporting information
• Prepare and submit information required by National Treasury annually (information on bank accounts, financial statements accuracy, surplus requests)
• Assist the finance manager to provide financial information for inclusion in the annual report
• Progress reporting on action plans against reported internal/ external audit findings

People Management 10%

• Develop and monitor division staff KPA’s and performance management, coaching and mentoring initiatives.
• Identification of required skills and competency gaps
• Train and develop individual staff members in terms of the performance improvement plans.
• Plan and manage immediate subordinates’ activities to achieve efficiency in meeting all reporting requirements timely

REQUIRED QUALIFICATIONS AND EXPERIENCE

Qualifications

Minimum Requirement:  

• Grade 12  and NQF Level 6 National Diploma  in Financial Management/Auditing/ Financial Accounting or equivalent
• Completed articles and a professional registration with an appropriate accounting body (e.g. CIMA, SAICA, SAIPA, IRBA) will be an advantage.

Experience

Minimum Requirement:  

• A minimum of 3 years’ experience in Financial Management/Auditing/ Financial Accounting
• Experience in finance with contract management knowledge is required.
• Preferred Requirement: A minimum of 3 years in financial accounting environment.
• Applicable experience in the Public Sector environment including knowledge of PFMA and/or GRAP.
• Experience and knowledge in dealing with Auditors (both internal and external).

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OUTPUTS /RESPONSIBILITIES

• Assist the Manager: CEO and PA with ad hoc activities/tasks related to the successful implementation of the mandate of the CEO’s office.  
• Assist in managing daily administrative tasks
• Performs administrative duties required
• Document management of the division  
• Assist in report writing  
• Assist in coordination of workshops, meetings, and information sessions  
• Minutes taking during meetings  
• Assist with all queries in the office of the CEO 
• Management of the operations, governance and strategic partnerships (project management and/or coordination) and stakeholder management
• Assist with the day-to-day management of the CEO’s office
• Perform any reasonable task as and when required.
• Assist in maintaining records and documentation related to regulatory compliance.
• Assist with traveling logistics.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Qualifications

• Grade 12 and;
• Degree or Honours or Masters in Business Administration or Public Administration

Experience

• No experience required.

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KEY PERFORMANCE AREAS - OUTPUTS 

Applying technology

• Tests new technologies, work processes and practices to make transactions and the collection of data and information more effective.
• Evaluates recent technological innovations as they relate to workplace systems.
• Integrates technology and information technology systems with workplace activities to resolve operational problems.
• Ensures technology is adequate to help achieve business objectives.
• Ensures staff has access to the appropriate technology.
• Diagnoses performance issues, and determines appropriate development approach to suit the individual’s learning style.
• Paces the level and quality of instruction or coaching to allow assimilation of the learning matter

Planning and organising

• Translates objectives into specific plans.
• Prepares clear plans and a strategic focus before starting to work on projects or implement initiatives.
• Organises, prioritises, and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
• Measures progress and monitors performance and results.
• Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising, and re-planning.
• Translates objectives into specific plans.
• Sets goals and objectives relevant to the function and focuses on the citizen’s/customer’s needs.
• Attends to and manages multiple tasks and details by focusing on key priorities and delegation to others.
• Identifies and allocates resources.
• Develops contingency plans for potential problems.
• Co-ordinates work efforts when necessary to produce deliverables.
• Arranges specific assignments or projects to challenge others and stretch their abilities and self-confidence.
• Sources data, analyses it and converts it in reports and presentations.
• Develops databases and tools for reports and web distribution.
• Provides information in a format that is attractive, interesting, and useful.
• Evaluates the effectiveness of data gathering and distribution channels (e.g. web pages, call centres, complaints, etc.).
• Seeks training opportunities for the continued update of skills.
• Actively renews own personal and professional skills, applies them to new areas and remains current in area of work.
• Regularly contributes to, and takes from, relevant professional forums/bodies of knowledge.

Managing interpersonal conflict and resolving problems

• Views opposing parties as equal partners in terms of their right to express their own viewpoints.
• Patiently listens to and makes an effort to understand other viewpoints.
• Acts calmly and rationally in conflict situations with empathy and self-detachment.
• Demonstrates a willingness to see things from the other’s point of view.
• Enthusiastically accepts and promotes change.
• Encourages self-reliance and is approachable and reliable.
• Offers own expertise to peers, stakeholders.
• Invests time in coaching and mentoring

Network and building bonds

• Builds and maintains alliances and networks of citizens/customers, colleagues and interest groups inside and outside the Ministry and Department.
• Shares with colleague’s information obtained through participation in joint projects.
• Utilises informal opportunities to go to official gatherings or task forces or gains access to the most useful development opportunities.
• Builds visibility by improving quality of work, publicising work, teaching and developing others, communicating skills and “standing out from the crowd” (memorability).
• Recognises the people who should be part of your network and the contribution they can offer.
• Develops good working relationships with people so that they reciprocate, based on a good knowledge of your work quality, knowledge and a high degree of trust.
• Leverages own strengths more productively by making alliances with others who have skills that are different yet complementary by finding new skills and new ways of working

Special projects and/or focus areas

• Analysis, development, and implementation of the MIS system.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Qualifications

• Minimum Requirement: Grade 12 or equivalent and a relevant Bachelor’s degree qualification (NQF Level 7) in MIS, CIS, Computer Science, Data Science, Informatics or Business Analytics.
• Preferred Requirement: NQF 8 qualification in MIS, CIS, Computer Science, Data Science, Informatics or Business Analytics. 

Experience

Minimum Requirement:

• A minimum of Five (5) years’ experience with experience of Full Stack Development skills preferably in the public sector  as an Independent Contractor
• Full Stack Development skills
• Certification in Odoo or Python
• Experience in Python, XML, JavaScript, SQL, CSS3, HTML 5, and other languages and databases (e.g., PostgreSQL, MySQL, MongoDB, SQL), web servers (e.g., NGINX) and UI/UX design, Microsoft Azure DevOps, GitHub; working knowledge of Linux OS.
• Understanding of the SETA’s Reporting processes such as NLRD and SETMIS and be able to develop and implement the files