New Jobs Available at Office of the Chief Justice South Africa

REQUIREMENTS :

• Applicants must be in possession of an appropriate undergraduate qualification and a post graduate qualification (NQF level 8) as recognised by SAQA. A minimum of 10 years of relevant experience at the Senior Management
• Attributes: Demonstrated leadership in the development of policies and high-level policy implementation skills. Insight into the South African Judiciary and applicable legislation. Deep knowledge of relevant Government legislation, policies and priorities. Be conversant with the structure and operations of the Public Sector. Good interpersonal, problem-solving, teamwork and networking skills. A compulsory pre-entry into the Senior Management Service Certificate from the National School of Government will be required before assumption of duty

DUTIES :

• Serve as the Accounting Officer of the National Government Department: Office of the Chief Justice (OCJ) in ensuring that the resources allocated to the Department are optimally deployed and utilised to achieve the strategic objectives of the Department in supporting the Judiciary. Coordinate and organise the resources of the OCJ to implement the National Development Plan (NDP) and Medium-Term Strategic Framework (MTSF) and priorities pertaining to the OCJ.
• Provide strategic direction to and management of the Department through coordinating the implementation of the strategic vision and direction, leading the formulation, development of support and enabling tools to ensure execution, monitoring and evaluation and reporting of the OCJ strategy and plans internally and to all applicable oversight bodies. Strengthen the OCJ’s governance, compliance and organizational capacity to deliver on its mandate.
• Provide strategic advisory and support services to the Chief Justice as the Head of the Judiciary and Head of the Constitutional Court.
• Direct the development and maintenance systems for the administration of the Superior Courts with a view to improve access to justice and the efficiency of such systems. Establish relevant organisational structures and systems.
• Direct the provisioning of secretariat and advisory support to the Chief Justice on inter-judicial relations and government matters.

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REQUIREMENTS :

• Applicants must be in possession of a three-year Bachelor’s Degree or Advanced Diploma (NQF Level 7) in Management, Social Sciences, Public Administration, Public Management or an equivalent qualification at NQF level 7 as recognized by SAQA.
• An LLB Degree qualification will be an added advantage.
• A minimum of five (5) years’ experience at middle/senior management level. A valid driver’s license. Relevant work experience in the field of law, court administration or operations management environment will be an added advantage.

DUTIES :

• Manage administrative support to courts in the Division of the High Court and Specialized Court (Land Claims and Labour and Labour Appeals Court);
• Manage the provisioning of library and research;
• Manage case and courts records;
• Manage quality assurance and auxiliary services; Manage, monitor and evaluate the functioning of courts in the division of the High Court and Specialized Courts (Land Claims and Labour and Labour Appeals Court) and Manage the utilization of resources.
• Manage and ensure effective and efficient utilisation of financial, human and physical resources of the Directorate in line with applicable legislation.
• Implement Annual Performance Plans, Operational Plans and oversee the Audit and Risk Management processes of the Directorate. 

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REQUIREMENTS :

• Matric certificate and a three-year National Diploma in Computer Engineering, Information Technology or equivalent qualification at NQF Level 6 (360 Credits) as recognized by SAQA.
• A minimum of seven (7) years’ ICT Infrastructure Support Management environment, with five (4) years’ experience in ICT Security Operations specifically Firewall and Identity Management.
• Valid Firewall or Cybersecurity Technical certificate is mandatory. Valid MCSA: Windows 2012 or 2016 certificate, Valid CISM certificate or equivalent will be an added advantage. A valid driver’s license.

DUTIES :

• Installation, configuration and maintenance of the OCJ’s Enterprise Security Systems and Solutions.
• Implementation and management of the security in all OCJ’s externally facing ICT security applications.
• Implementation and maintenance of the ICT security solutions for vulnerability audits and assessment.
• Establishment of an enterprise security stance through policy, architecture and training processes.
• Establishment and management of enterprise identity governance and access management solutions for the OCJ.
• Provide supervisory to internal and external ICT security management team.  

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REQUIREMENTS :

• Matric Certificate and a three year National Diploma/Degree or equivalent relevant qualification at NQF level 6 with 360 credits as recognized by SAQA, plus a minimum of three to years’ experience in planning, monitoring, evaluation and reporting at Assistant Director/middle management experience, In-depth knowledge of reporting prescripts and requirements,
• In-depth knowledge of planning, monitoring, evaluation and reporting processes In-depth knowledge and understanding of the DPME eqpr system ,
• In-depth knowledge and , understanding of the Public Finance Management Act, Government-Wide Monitoring and Evaluation Framework (DPME Guidelines), National Treasury Regulations, Framework for Strategic Plans and Annual Plans, Valid driving license,
• Skills and Competencies:, Decision-making and analytical skills, Research knowledge, Problem solving skills, Advanced report writing skills, Advanced computer literacy, Innovative and proactive, Advanced facilitation and presentation skills.  

DUTIES :

• Manage and facilitate departmental performance monitoring and reporting,
• Coordinate the development of the department’s quarterly reports, Facilitate and coordinate the preparation of the departmental Annual Report, Mid-Term Report and End-Term Report,
• Compile departmental quarterly and annual performance reports for submission to the EXCO, ARC, Executive Authority, National Treasury, DPME, Auditor General and Parliament,
• Monitor the financial expenditure of the Monitoring, Evaluation & Reporting Unit , Provide technical support to various Branches/Units on reporting Support the development and facilitation of departmental Monitoring & Evaluation systems and performance auditing,
• Monitor the implementation of the departmental Annual Performance Plan and Operational Plans, as well as budgetary outputs and deliverables,
• Develop presentations for the OCJ governance structures and Parliament, Report on policy, budget and strategy alignment, Manage the component including subordinates. 

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REQUIREMENTS :

• Matric Certificate and a three-year National Diploma in Financial Management/ Financial Accounting/ BCom in Public Finance or an equivalent relevant qualification at NQF level 6 with 360 credits as recognized by SAQA.
• An undergraduate qualification (NQF 7) in Financial Management/ Financial Accounting/ BCom in Public Finance or Auditing will be an added advantage.
• A minimum of five (5) years’ experience at managerial (ASD)/middle managerial level; Knowledge of Financial Management and Accounting at managerial level; Experience of the compilation of Interim Financial Statement (IFS) and Annual Financial Statements (AFS).
• Knowledge and understanding of Public Finance Management Act and Modified Cash Standard; Public Service Regulations, Public Service Act, Treasury Regulations; A valid driver’s license.

DUTIES :

• Compile Interim Financial Statements (IFS) and Annual Financial Statements (AFS) in line with Modified Cash Standards.
• Development and implementation of Financial Accounting, Revenue Management and Expenditure management policies, processes and procedures.
• Ensure revenue and expenditure management and provide financial administration and accounting services.
• Manage 100% reconciliation of general ledger towards a zero balance on the suspense accounts and accurate expenditure interface, through monthly reconciliations.
• Manage the entire payments and receipts sections including the reporting aspects.
• Plan and manage the work of and account for the overall performance of the sub-directorate. Ensure compliance with the accounting best practices; norms and standard;
• Establish and maintain effective, efficient and transparent systems of financial management and internal control; Provide effective people management. 

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REQUIREMENTS :

• Applicants must be members of the Institute of Risk Management South Africa (IRMSA), a Grade 12 and National Diploma/ Bachelor’s Degree or equivalent qualification in Risk Management/ Public Management and related qualification on NQF level 6.
• A post graduate certificate or diploma in Risk Management will be an added advantage. Knowledge of Public Finance Management Act (PFMA), Public Sector Risk Management Framework, Risk Appetite and Tolerance framework, Understanding of the enterprise risk management methodology, King reports,
• Treasury Regulations, Public Service Act, Fraud and Corruption Legislative Framework, Compliance Risk Management, Business Continuity Management. A valid driver’s licence.

DUTIES :

• Assist in preparing, reviewing and updating the Risk Management governance documents.
• Assist in coordinating the Strategic Risk Assessments for the Department, Coordinate and facilitate the enterprise-wide risk assessments for Directorates/Provinces (including Compliance, BCM and OHS).
• Monitor and report on the progress on the implementation of the mitigation plans.
• Perform the quarterly analysis of the progress on the implementation of risk mitigation plans; verify evidence for the risk mitigation plans, communicate risk analysis reports, prepare presentations. Conduct risk awareness to embed risk management culture within the OCJ.
• Assist in the implementation of business continuity management processes to ensure that the culture of continuity is embedded across the OCJ.
• Supervise junior staff members and ensure that continuous professional development is encouraged and implemented.
• Assist in the administration of Risk Management governance committees. 

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REQUIREMENTS :

• A three-year tertiary qualification, National Diploma/Degree in Financial Accounting/ Financial Management/Internal Auditing/ Cost and Management Accounting at (NQF level 6 with 360 credits) or equivalent qualifications at NQF level 6 equivalent with 360 credits as recognized by SAQA.
• A minimum of three 3 years’ experience in Asset Management at a supervisory level. A valid driver‘s license. 

DUTIES :

• Ensure maintenance of the Leased Asset Register and ensure compliance to PFMA, Treasury Regulations, Modified Cash Accounting Standards, and other prescripts. Assist with the design and implementation of leased assets policies and procedures. Address management assertions (completeness, existence, rights, valuations, presentation and disclosure).
• Ensure capitalization, de-recognition, and all other accounting for leases assets and disposed assets is in compliance with the Modified Cash Accounting Standards.
• Ensure that expenditure for leased assets has been correctly, classified. Assist with the development of strategies to coordinate physical verification, activities in order to provide status information around the existence and condition of all leased assets. Monitor and evaluate compliance of policies and processes. Facilitate the management of verification process on leased assets.
• Control, monitor and evaluate the, asset register to be up-to date. Facilitate the disposal of assets across the Department in line with policy directives. Assist in resolving audit queries and ensure completeness and accuracy. Guide and assist Courts with leased assets & disposal related enquiries.
• Management of Human Resources i.e. job descriptions, performance agreements, appraisals and development of staff. Assist the Director: Asset Management to carry out delegated functions. 

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REQUIREMENTS :

• Matric Certificate and an LLB degree or four year recognized legal qualification; A minimum of two (2) years relevant legal experience;
• A minimum of three (3) years legal research experience; Sound knowledge of domestic and international legal databases; A valid driver’s license will be an added advantage. An LLM will be an added advantage. 

DUTIES :

• Perform all legal duties for the judges to enable them to prepare judgments.
• Research and retrieve all material from all sources in both hard copy and electronic format on legal issues, as requested by the judges.
• Read all the relevant material and analyse it thoroughly. Discuss all possible variations on a legal point with colleagues and/or the judge.
• Prepare a comprehensive memorandum on the outcome of the research. Proof read all judgments, articles, speeches and conference papers. Verify all references and footnotes in all judgments and legal articles against the original text for correctness.
• Correct documents with the help of track changes to allow for the acceptance/rejection of the proposed changes. Drafting of speeches, conference notes and legal articles.
• Monitoring and bringing to the attention of judges of the court recent developments in case law and jurisprudence. Assist court personnel with research related queries as assigned. 

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REQUIREMENTS :

• A three-year National Diploma/ Bachelor’s Degree in Office Management or relevant equivalent qualification.
• 3-5 years’ relevant experience in an Office Administration environment. A valid driver’s license

DUTIES :

• Manage office of the Judge President at the Gauteng Local Division of the High Court (Johannesburg). Support the Judge President in communication with all Stakeholders. Management and Supervision of Judges’ support staff and related matters. Manage logistical arrangements for integrated meetings and operations.
• Oversee the Administration and follow up on the Judge President instructions to ensure prompt execution by relevant branches. Liaise with all Stakeholders in the Department, Heads of Court, Senior Managers, Judges, National Office, Legal Professional bodies and other Stakeholders, with regard to matters emanating from the Office of the Judge President.
• Maintain a clear communication channel to both Internal and External Stakeholders with the office of the Judge President and that of the Deputy Judge President.
• Prepare presentations and briefing notes for the Judge President and disseminate the necessary notices and information to all branch heads, within the Division. Compile, analyse and report progress on a monthly and quarterly basis, memoranda regarding all matters related to the Judge President, including but not limited to the collation of reserved judgements statistics for the Division.
• Ensure the appropriate capacitation of the Office of the Judge President, in relation the handling of the Acting Judge portfolio, including but not limited to the coordination of their acting Judge appointment forms and certificates, handing down of their Judgements, the hearing of their applications for leave to appeal, etc. Ensure the correct applications of Regulations, Resolutions, Policies or any other Legal source of directive related to the special fields. 

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REQUIREMENTS :

• Applicants must be in possession of a three (3) year National Diploma in Secretariat / Office Management / Administration / Public Management / Administration, Human Resource Management or equivalent qualification at (NQF level 6) with 360 credits as recognized by SAQA.
• A minimum of one (1) year experience in Secretariat or Human Resource Management. A valid driver’s license.

DUTIES :

• Manage the office of the Chief Director including diary coordination. Secretarial support and document management.
• Provide technical support to the Chief Director in his/her capacity and budget, and programme manager in the HRM unit.
• Provide secretarial support to the management structures. Supervise and coordinate shared secretariat support services provided to the senior managers within the unit.
• Coordinate the incoming and outgoing submissions within the HRM unit. Coordinate corporate support services activities within the unit, Coordinate the submission of weekly, monthly, and quarterly plans and reports for the HRM unit.
• Coordinate the PMDS, leave, and all compliance submissions within the HRM unit. 

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REQUIREMENTS :

• Applicants must be in possession of a three (3) year National Diploma in Internal Audit or equivalent qualification at (NQF level 6).
• A minimum of two (2) years’ experience in the Internal Audit environment. Knowledge of Information Technology (IT) audits will be an added advantage. A driver’s license.

DUTIES :

• Participate in the development of strategic internal audit plan and annual internal audit plans.
• Assist with audit planning, perform execution of audit projects, prepare findings for audit fieldwork and perform follow up audits.
• Provide support to the organization in maintaining efficient and effective control by evaluating the department’s controls / objectives.
• Keep abreast with new developments in the internal audit environment. Provide support with audit assignments to ensure an effective internal audit service.
• Render administrative tasks in support of the audits. 

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REQUIREMENTS :

• Applicants must be in possession of a a 3-year Diploma/Degree Occupational Health and Safety or equivalent qualification at NQF Level 6 (360 Credits) as recognised by SAQA, 1-2 years relevant experience. 

DUTIES :

• Implementation of OHS policies and procedures.
• Review, implement and ensure compliance with SHERQ policy. Integrate and align SHERQ processed into the EHWP framework and supporting policies.
• Conduct building inspections to ensure occupational health and safety of employees. Coordinate OHS meetings at National office and ensure said meetings are conducted in the regions.
• Facilitate and conduct occupational health and safety workshop, Provide OHS reports and advice to internal structures, provide support to the regions and awareness and trainings. Engage, maintain and network with external stakeholder.
• Co-ordinate Emergency Evacuation Drills and Occupational Health and Safety Audits Provide administrative support within the Sub Directorate EHW to efficiently plan operations. 

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REQUIREMENTS :

• Matric Certificate and an LLB Degree or a four (4) year Legal qualification.
• A minimum of two (2) years’ legal experience obtained after qualification. Superior Court or litigation experience will be an added advantage. 
• MR3 - LLB Degree or equivalent plus a minimum of 2 years post qualification experience in legal profession. 
• MR4 - LLB Degree or equivalent plus a minimum of 8 years post qualification experience in legal profession. 
• MR5 - LLB Degree or equivalent plus a minimum of 14 years post qualification experience in legal profession). 

DUTIES :

• Co-ordination of Case Flow Management support services to the Judiciary and Prosecution.
• Manage the issuing of all processes initiating Court Proceedings. Manage the criminal and civil trials, motions, pre-trials, mental health, petition, appeal and review processes.
• Attending to all quasi-judicial functions namely, default judgement and taxations. Maintaining of criminal and civil record books. Authentication of documents for internal use. Supervision and management of staff. Provide practical training and assistance to the Registrars’ Clerks.
• Ensure annotation of relevant publications, codes, acts and rules. Attend to and execute requests from the Judiciary in connection with cases and case related matters. Exercise control over the management and safekeeping of case records and the record room.
• Deal with the files in terms of the relevant codes and Legislation. 

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REQUIREMENTS :

• Applicants must be in possession of a Matric certificate and a three-year National Diploma/Degree in Supply Chain Management or equivalent qualification at NQF Level 6 (360 Credits) as recognised by SAQA.
• Minimum of two (2) years working experience in Supply Chain Management, Knowledge of PFMA, BBB-EE Act, PPPFA, Treasury Regulations and relevant prescripts,
• In depth knowledge of procurement systems e.g. JYP, LOGIS and other procurement systems. A valid driver’s license will be added advantage. 

DUTIES :

• Ensure the implementation of SCM policies and prescripts as received from National treasury. Administer procurement of goods and services; Ensure invitation of quotations and advertisement of tenders in accordance with relevant prescripts and SCM guidelines;
• Conduct and facilitate the briefing sessions where and when applicable. Render secretariat service to the Bid Committees;
• Monitor and ensure the administration of validity of quotations and tenders; Capture all awarded bids on a bid register; Ensure publication of awarded and cancelled tenders;
• Evaluate and review whether quotations are in accordance with the specifications; Check compliance of all procurement documents and processes; Establish data base of suppliers when obtaining quotation to ensure that quotations are rotated;
• Ensure that Purchase orders are issued to the relevant suppliers; Supervise subordinates (Clerks and Interns) to ensure compliance with SCM prescripts and policies;
• Ensure proper filling and safe keeping of documents; Ensure that commitments are closed and make follow up on outstanding commitment. Perform other duties that have been delegated by the supervisor.