Open Positions at ADvTECH

Duties:

• Responsible for performing miscellaneous tasks as and when required;
• General gardening and maintenance of ground staff;
• General handy-man skills.

Competencies required:

• Excellent eye sight;
• Punctual at all times;
• Must be helpful, energetic, responsible and reliable;
• Must be prepared to work overtime;
• Able to communicate with students and staff;
• Enthusiastic and trustworthy;
• Able to work in a team.

Qualifications:       

• Minimum requirements are a Grade 12 or Trade.
• Must be fluent in English
• Valid Driver’s Licence (Code EB) and valid PDP.

Experience:           

• Minimum of 2 years’ relevant experience in the same or similar type of environment

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Key Responsibilities:

• Finance administration.
• Procurement and accounts payable.
• Accurate expense allocations.

Responsibilities include:

Administrative and Organizational Responsibilities

• Ensure compliance with financial processes, procedures, policies and internal control requirements.
• Provide administrative support to campus bursars, school principals, staff and brand finance.
• Assist with GSS, brand and campus related finance admin projects or tasks as and when required.
• Plan and schedule procurement, aligned to school requirements and deliverables.
• Track and manage the schools procurement requests from receipt of request to payment of supplier.
• Assist credit controller with any parent files required in preparing pre-legal files.

Procurement and Accounts Payable

• Submit procurement requests daily on the centralised procurement portal, within 24 hours of receipt from staff member.
• Provide the correct GL / procurement category for all requests and the correct fixed asset group for fixed assets.
• Ensure that detailed information is submitted to procurement for all requests including ISBN numbers, goods/job specifications where relevant.
• Submit Capex quotes to bursar within 24 hours of receipt from procurement.
• Upload approved Capex applications on the procurement portal.
• Compile new vendor applications and existing vendor changes and load these onto SharePoint.
• Generate purchase orders for purchases under R10 000 in one month, procurement card reloads and instore purchases, eg. Makro and Builders Warehouse.
• Email purchase orders generated by school to the staff/suppliers and request them to email Invoices directly to [email protected].
• Process staff expense claims according to the Advtech approval framework.
• Follow up on all purchase orders older than 24 hours which have not been approved and confirmed.
• Delivery notes to be requested from the relevant staff members for all confirmed purchase orders older than 1 week.
• GRV (goods receipt) purchase orders raised at a school level upon delivery/receipt of goods or services.
• Upload delivery notes or confirmation of service received on the procurement portal for all purchase orders generated by GSS.
• Process returns to vendors when required with approval from brand accountant.
• GSS SharePoint account payable queries to be reviewed daily and resolved timeously.
• Assist in resolving procurement agent queries within 24 hours.
• Forward payment queries from staff and suppliers to GSS and follow up until resolved.
• Provide campus bursar with accruals listing for all goods or services which have been received.
• Plan and track procurement to avoid urgent payments, if unavoidable ensure that all required documents are submitted to the bursar in one pack for approval.

Education: 

• Minimum Grade 12

Experience: 

• 3- 5 years in a similar finance administrator role.
• Accounting knowledge preferable.

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Duties

• Intersen phase Educators will be expected to establish and further extend students basic education foundations and to guide them toward developing abstract thought and successfully completing independent work across all the areas of their various curricula.

They will need  :-

• to deliver future focused education in which students are motivated, inspired and challenged;
• to demonstrate strength of character, integrity and professionalism, at all times
• to develop and maintain constructive and ongoing partnerships with colleagues, parents, guardians and members of the community
• to communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way

 They will be accountable for the following specific areas of performance :-

• Academic Delivery
• Academic Assessment & Reporting
• Student Behaviour Management
• School Brand Ambassadorship
• Administration
• Health & Safety

Qualifications & Experience

• an undergraduate degree (NQF level 6) and PGCE or B. Education (Intermediate, Intersen or Senior Phase)
• SACE certification and a police clearance are requirements
• 2-5 years Teaching Experience
• Computer and digital literacy
• First Aid

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Duties

• Intersen phase Educators will be expected to establish and further extend students basic education foundations and to guide them toward developing abstract thought and successfully completing independent work across all the areas of their various curricula.

They will need:-

• to deliver future focused education in which students are motivated, inspired and challenged;
• to demonstrate strength of character, integrity and professionalism, at all times
• to develop and maintain constructive and ongoing partnerships with colleagues, parents, guardians and members of the community
• to communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way

 They will be accountable for the following specific areas of performance:-

• Academic Delivery
• Academic Assessment & Reporting
• Student Behaviour Management
• School Brand Ambassadorship
• Administration
• Health & Safety

Qualifications & Experience

• an undergraduate degree (NQF level 6) and PGCE or B. Education (Intermediate, Intersen or Senior Phase)
• SACE certification and a police clearance are requirements
• 2-5 years Teaching Experience
• Computer and digital literacy
• First Aid

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Key Purpose Statement

• To create a learning experience to stimulate and grow individual talents and get children ready for formal schooling
• To implement and maintain a learning environment and culture that embraces future focused education and one in which students are motivated, inspired and challenged. Uses a range of relevant and recognized approaches to maximize the personal, physical and psycho-social development of every child
• To demonstrate strength of character, integrity and professionalism at all times.
• To develop and maintain constructive and ongoing partnerships with colleagues, parents, guardians and members of the community. To communicate and collaborate with all members of the learning community in a positive, respectful and open-minded way
• As a life long learner to continually undertake personal inquiry, reflection and action to inform their practice and understanding of teaching and learning and remain abreast of global education trends

Principal Accountabilities

Academic Delivery (35%)

• Keeps abreast of future focused educational trends in the Pre-primary Phase, Academics intentionally incorporating them into teaching and learning practices aligned with Crawford Pillars.
• Implements the school curriculum and other teaching strategies in planning for engaging, inspiring, relevant and differentiated learning locally and globally.
• Enriches the curriculum and teaching programme by making lessons more exciting through the use of, stimulating and engaging teaching practices and appropriate learning aids including technology.
• Prepares and ensures that the learning environments are supportive of the lessons
• Ensures the effective and efficient deployment of classroom support in order to enhance the teaching and learning taking place in the classroom.
• Collaborates, plans, liaises and reflects with other members of the learning community, regularly.
• Assists with additional offerings, duties, extra murals and events taking place at the school.
• Provides children with tailored, diffentiated learning material and gives individual support where necessary.
• Participates in, embeds and applies professional development tools, strategies and pedagogical approaches.
• Shows an ongoing commitment to “lifelong learning” and remains informed on current relevant practice and is readily available to attend appropriate development/training.

Academic Assessment and Reporting (20%)

• Assesses and records student’s progress (academic,social, emotional and other), continuously and systematically and keeps records up to date in the format required by the school, formulating an in depth knowledge of each student in the class
• Meets academic standards as defined by Central Academics and Crawford International Academic strategy
• Assesses and monitors student performance and progress, using data driven decision making and defines next steps in the personalised learning journey.
• Provides feedback and reports for parents, Principals and/or Academics Department throughout the year( STASY, Inquiry Units, Other)
• Participates in discussions around moderation of assessments being completed

Student Behaviour Management (15%)

• Manages student behaviour in the classroom by establishing rules, essential agreements and procedures as expected behaviours.
• Promotes personal, social, physical and emotional well-being of individual students, groups of students and across the entire school.
• Provides guidance and advice to students and parents/ guardians on educational and social matters pertaining to student’s well-being.
• Identifies students who may have barriers to learning and inform the appropriate people to initiate the next steps to support individual progress.
• Informs appropriate staff and parents regarding the support being offered and the action plan to be followed.

School Brand Ambassadorship (10%)

• Knows and demonstrates the Crawford International mission statement and embracing Crawford International DNA.
• Acts as a role model with regard to work ethic, attitude and professionalism, Embracing the Crawford International DNA
• Contributes to the sustainability and effective operation and management of the school, continuously.
• Assists with additional offerings, duties and extra murals, assemblies, devotions, and other events taking place across Crawford International. Attends and supports a range of school activities and events.
• Promotes the good reputation of the school and Brand both internally and externally and is readily available to market the school at Open Days, exhibitions etc
• Contributes to the professional development of new teachers / interns and student teachers/ interns as required.
• Submits articles for newsletters or School magazine/ yearbook, social media or other as requested.

Administration (10%)

• Adheres with requirements of timetabling and ensures its effective implementation in their classes.
• Plans for excursions by obtaining all the relevant approvals and liaises with service providers as necessary.
• Keeps and maintains the Crawford International learning space as dynamic learning environment.
• Where applicable, conduct inventory activities of consumables and equipment to monitor usage and ensure availability as required. Repair and replacement
• Prepares for and participates in Staff, Phase, and Grade meetings as required.
• Assist with compilation of budgets, annually and controlling of expenses thereafter.
• Advises Principal and management if substitution is required and assists with substitution as requested.
• Follows the annual and termly plans and advises if adjustments are required.

Health & Safety (10%)

• Actively observes and supervises children in playing and activity areas as appropriate.
• Applies medical support, as a first aid trained staff member, to as prescribed or as or when the medical condition/ situation requires action ensuring that any incidents are duly reported to Management and parents via the stipulated channels.
• Observes and scrutinises the classroom and playing areas for dangerous / hazardous objects or circumstances, removes/ tapes off hazards where possible and immediately reports safety issues to the school leadership team.
• Creates awareness of personal safety and social issues amongst students, continuously.

Competencies

• Demonstrated planning and organisation skills with superior detail orientation.
• Exceptional interpersonal skills with excellent written and verbal abilities and professional presentation skills
• A proven track record of managing professional relationships with maturity and high EQ
• The incumbent must present themselves professionally and in alignment with the brand message.
• Professional time management is a minimum requirement of the role.
• Demonstrated evidence of the ability to think critically and problem solve appropriately.

It is expected that if Educators are interested in growing their management and leadership competence, they will become proficient in the following competencies:

• Commercial Aptitude - Understanding the bigger picture and all the facets incorporated into leading a school.
• Strategic Thinking - Ability to create strategic plans that sets the school up for a sustainable future.
• Execution - Understanding how to translate strategic plans into day-to-day executable activities.
• Customer Orientation - Patience and understanding of what parents and students want and need, and how best to facilitate these.
• Collaborative Relationships - Respect for peers and the ability to build collaborative partnerships with other senior leaders, vendors, suppliers and customers.
• Decision Making - Ability to make data-rich, informed decisions, and proactively taking advantage of opportunities as they arise.
• Capability Building - Ability to coach and provide feedback and guidance. The ability to actively develop others and have difficult conversations as needed.
• Performance Leadership - Unites people behind a strong vision and leads the team in executing on goals and achieving stretch objectives.
• Interpersonal Effectiveness - Aware of how their actions impact others’. Ability to influence others and build relationships.

Minimum Qualification

• Post Matric Certificate (NQF level 5) in ECD for Grades 0000-000
• Degree (NQF level 6) in ECD or B. Education (Foundation Phase)
• PGCE for degrees deemed suitable for a Pre-Primary teacher viz. Psychology
• Valid SACE certificate
• Police Clearance

Desired Qualification

• Degree (NQF level 6) in ECD or B. Education (Foundation Phase)

Minimum Experience

• 2-5 years Teaching Experience.
• 1 year Teaching internship (at Principal’s discretion)

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KEY RESULT AREAS:

Overall Management of Career Centre's for all campuses

• Manage students/graduates placements for all CCS Campuses
• To ensure that all annual targets for both campuses are met
• To ensure that there is visibility of Career Centre Services on Campuses
• Ensure that the Graduate Database is up to date to ease facilitation process of Career Coaching
• To ensure that Career Coaching targets are met across all campuses
• To ensure that all coached graduates are captured on the system weekly
• To ensure that all success stories are collected for the month
• Report on competitor analysis
• Submission of weekly and monthly reports
• Taking part in  Orientation,
• To ensure that all current graduates are uploaded on the appropriate system
• Do Presentations when required to do so at meetings
• To ensure swift integration on Campus and involvement with Campus activities
• To ensure that we have at least Co-branding companies that have partnered with all Campuses
• To ensure that the current systems are updated regularly
• General staff management including conducting interviews and disciplinary procedures

Graduate and Student Support/Career Coaching

• Conduct Career Coaching Sessions
• Planning and implementation of events; i.e. exhibitions, job shadowing, learner ships, internships, voluntary work experience etc., which promotes the services offered by the department
• Arrange guest speakers and manage logistics around this
• Schedule graduates for workshops where training and development needs can be addressed

Business Development and Client Interaction

• Market services of department to existing and new clients (prospective employees)
• Obtain job descriptions and company specifications for entry level positions
• Deliver presentation pack to prospective employers
• Ask and confirm that CV’s meet the expectations of the prospective employer
• Assist  campuses in growing  their graduate employer data

Work Integrated Learning 

• Manage Student Work Integrated Learning Programme.
• Employment Preparedness Training and Continuous Skills Development 
• Industry Collaboration and Partnerships 
• Facilitate WIL planning and coordination in the region.
• Oversee semester-based WIL assessment and moderation
• Sourcing and interviewing of candidates for regional WIL placement
• Coordinate WIL boot camps, workshops and training in the region
• WIL programme and curriculum development and review
• Plan timeous meetings with regions for input and challenges
• Analyze student performance through reporting and develop intervention strategies
• Analyze student overall performance, instructional approaches, changes and modification
• Build rapport with and develop relations with all stakeholders including partners, internal and external mentors, assessors and local and international networks.
• Execution of approved workload (coordination, lecturing, assessing, WIL visits)

Campus visibility on the available social media

• Ensure that success stories and events hosted are uploaded on social media
• Ad Hoc Duties and General Administrative Departmental Support
• Ensure that all campuses database with complete details of Graduates is updated frequently by administrators, including
• Graduate’s new position, title and salary details
• Company’s feedback on overall impression of candidates presented
• Follow up dates

QUALIFICATION REQUIREMENTS:

• Minimum - Higher Diploma in Business Administration or equivalent
• Bachelor’s Degree Business Administration or equivalent (Ideal)

EXPERIENCE REQUIREMENT:

• Minimum of 2 years’ experience in customer success, customer service, or a related role, preferably in an educational setting.
• Proven track record of managing and leading customer success/service/engagement teams.
• Experience in handling geographically dispersed teams or locations.
• Experience in mentoring and coaching is preferable

SKILLS REQUIREMENT:

• Computer Literate, systems and policy orientated, interpersonal skills, strong administrative and communication skills required.
• Conceptual thinking.
• Well-developed negotiation skills.
• Presentation skills.
• Good relationship building skills.