Recent Openings at South African Tourism

REQUIREMENTS :

• A minimum SAQA recognised qualification at NQF level 7 in Social Sciences, Business Management, Public Administration, or a related field is required.
• A minimum of 5 years’ experience in a Middle/Senior Management position within the broader public sector. 

DUTIES :

• Reporting to the Chief Director: Strategy and Systems, the successful candidate will be responsible for providing strategic leadership and direction to the Directorate, ensuring alignment with departmental objectives.

Key functions include:

• Plan and coordinate departmental performance: This includes developing frameworks and guidelines for strategic planning, and coordinating the creation of the Strategic Plan, Annual Performance Plan, and Business Plan. The incumbent will also ensure performance indicators are aligned with strategic outputs and facilitate a departmental situational analysis.
• Manage, monitor, and report on departmental performance: This involves coordinating performance monitoring and reporting, tracking the implementation of strategic and annual performance plans, and developing and maintaining an organizational performance management system. Compile reports on the department's progress in terms of Annual Performance Plan and Business Plans. Manage all the resources, operations, systems, and processes of the Directorate. 

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REQUIREMENTS :

• A three-year Bachelor’s Degree (NQF 6)/ National Diploma in Information Systems, Internal Auditing, Computer Science or related ICT field.
• Preferred Professional Certification: Certified Information Systems Auditor (CISA), Certified Internal Auditor (CIA), or Certified Information Security Manager (CISM).
• Minimum of seven (7) years’ working experience in ICT audit or internal audit environment of which three (3) years must be at supervisory level managing ICT audits and internal audit teams.

DUTIES :

• The successful candidate will be responsible for contributing to the development of the annual and three-year rolling internal audit plan; identifying ICT-related risks through departmental engagements and risk registers; prioritising ICT audit projects in line with the departmental strategy and risk profiles; conducting ICT audits covering infrastructure Support, IT Security,
• Applications and Business Solutions; evaluating controls related to cybersecurity, access management, disaster recovery and data integrity; performing audit testing, compiling working papers and analysing systems to determine control effectiveness; drafting audit reports with findings, risks, root causes and recommendations; presenting audit outcomes to senior management and the Audit Committee; monitoring and reporting on implementation of ICT audit recommendations;
• evaluating ICT compliance with relevant legislation, regulations and standards; assessing ICT project governance and digital transformation initiatives; ensuring alignment with legislative frameworks and internal audit standards, supporting departmental performance, accountability and securing digital service delivery; providing proactive ICT control advice foe new project and systems;
• participating in ICT steering committees to provide audit perspectives; providing guidance to the department on strengthening internal controls during implementation of new solutions; supervising the performance of subordinate employees and providing technical mentorship; ensuring audit engagements meet IIA standards and departmental quality assurance procedures; reviewing audit files and providing control prior to finalisation. 

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REQUIREMENTS :

• An appropriate three-year qualification on Transport Management or relevant NQF 6 qualification. Five years’ working experience in transport and travel management in the public service of which three years must be at Assistant Director level. Knowledge of Public Finance Management Act (PFMA).

DUTIES :

• The successful candidate will be responsible for drafting fleet management procedures; developing and monitoring fleet management database; ensuring maintenance of departmental vehicles; conducting fleet analysis and preparing recommendations; managing the receiving of travel requests; ensuring that all travel requests are in line with procedures and prescripts; providing advice on travel destinations to internal clients; negotiating accommodation and car rental rates; monitoring compliance to corporate agreements; compiling booking analysis reports and preparing recommendations;
• ensuring proper filing of all travel documents; receiving invoices from all travel and transport suppliers; monitoring refunds emanating from cancellations relating to travel and accommodation; compiling reports on fruitless and wasteful expenditure; verifying all payment advices prior to submission to Finance for payment; advising line managers on travel expenditure trends; receiving and analysing credit card statements and reconciling with received invoices;
• verifying commitment reports; assessing applications for subsided vehicles and preparing recommendations; compiling usage reports; conducting inspections on all vehicles; verifying claims before submitting to Finance for payments; analysing the accident reports received from SAPS and preparing investigation reports;
• ensuring all the incident reports on loss or damage case are received from officials; conducting investigations on all fuel fraud, misuse and abuse of vehicles; managing investigations of all losses and damages to Ministerial, hired and GG vehicles and reviewing recommendations to FIMICO;
• managing risk which includes insurance, disposal, abuse/misuse and relief vehicles; managing identified risks and ensuring that mitigation measures are in place to accomplish objectives through planning and forecasting; ensuring compliance to agreements by service providers; facilitating performance review meetings with service providers; monitoring the usage and allocation of services as per signed corporate agreements; facilitating meetings with service providers to review expenditure trends. 

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REQUIREMENTS :

• An NQF 6/7 qualification in Public Administration/ Public Management or a relevant NQF 6/7 qualification.
• 1-2 years’ working experience in providing ICT Administrative support. Knowledge of procurement procedures.

DUTIES :

• The successful candidate will be responsible for advising users with ICT trends and relevant SITA contracts; consulting with stakeholders pertaining to the delivery and distribution of ICT equipment; advising users with regard to loans and redundant ICT equipment;
• identifying relevant software and hardware on the internet and advising managers on the findings; receiving ICT procurement requests and ensuring compliance with ICT standards; investigating requests for equipment; consulting with ICT service providers for the provision of ICT equipment and services;
• preparing Requests for Quotations (RFQ’s) according to technology and standards requirements of the department and forwarding the RFQ to service providers for quotation; evaluating and preparing responses received and ensuring that all supporting documents are attached; loading responses with all supporting procurement documentation on ICT Procurement workflow on EDMS for approval process;
• managing documentation of new user account requests, exit forms, changes, de-activation and deleting on IT systems; instructing system administrators via email messages on actions to be performed on accounts according to the request received; managing the testing of video conference facilities on a regular basis; record keeping of Service Level Agreements of the directorate by service provider;
• managing and procuring stationery ICT stationery and consumables; providing administrative and secretarial support to D: GITM with meetings; providing logistical support; managing the directorate’s telephone accounts; administering budget allocation for GITM expenditure and advising the Director on the movement of funds;
• receiving SITA invoices and maintaining the SITA expenditure database; requesting petty cash for ad-hoc procurement; maintaining a list of warranty information on all ICT assets; providing inventory/ asset control support in conjunction with SCM asset management within the directorate; maintaining a register of the department’s ICT equipment declared redundant by D: GITM on EDMS. 

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REQUIREMENTS :

• An appropriate recognised NQF 6/7 qualification in Financial Accounting/ Financial Management/ Management Accounting/ Public Administration.
• Three to five years’ relevant working experience in Finance. Relevant public service training courses. 

DUTIES :

• The successful candidate will be responsible for receiving T&S advances and claim forms from officials within the department; verifying details captured by State Accountants to ensure that the forms were captured correctly; approving foreign trips; authorising T&S on BAS and PERSAL; receiving and authorising payments with regards to travel and accommodation, cell phone claims, projects. foreign affairs etc. processing and authorising General Journal payments for authorisations; verifying cell phone limits;
• receiving order payments from SCM for processing; receiving and verifying check list of LOGIS payments from SCM; requesting the following reports: T&S Advance, Tourvest Holdings, Advance account for National Departments for DIRCO claims, Telkom exceptions; receiving and checking the completeness or correctness of documents including attachments; matching/ verifying and checking invoices with the VA26A, budget allocations and creating correct BAS allocation of VA26A or supplier invoice;
• ensuring that invoices are settled within 30 days as per Treasury Regulations; checking the quality of invoices received; identifying fruitless and wasteful expenditure cases on supplier invoices; informing internal control/ officials or the agency about identified cases of fruitless and wasteful expenditure; ensuring expenditure is correctly classified and allocated;
• reconciling travel and accommodation service providers weekly statements and open item to monthly statements; adding the payment stub number and the action/disbursement date next to the invoices paid; providing comments on all unpaid invoices on the reconciliation; identifying duplicate invoices and informing the travel agency; distributing reconciled statements to travel officials. 

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REQUIREMENTS :

• A SAQA recognised three-year Bachelor’s Degree or Diploma (NQF6) in Journalism; Media Studies or Communications Minimum of 1-2 years’ working experience in communications (media liaison), and in compiling content for media and social media platforms. Good knowledge of government processes and relevant legislation.

DUTIES :

• The successful candidate will be responsible for monitoring & sourcing news stories related to tourism from all media platforms; compiling daily media monitoring report; distributing the daily media monitoring report electronically to departmental officials; utilising media clippings from the media monitoring & analysis Service Provider to compile reports that will be incorporated in the media liaison exit reports;
• sourcing content about the Department of Tourism programmes from branches for the purpose of drafting editorial content; drafting editorial content – social media content/ media advisories/ media statements; compiling and editing audio and video clips for Departmental external online platforms;
• distributing approved editorial content to media and on the department’s digital platforms; creating and maintaining a log and file of drafted and distributed editorial content; distributing media invites and confirming media attendance; arranging broadcast interviews and providing schedule; arranging transport, accommodation and catering for media tours;
• accompanying media on departmental tours; conducting media registration at events and arranging seating area for media; facilitating and video recording interviews for placement on departmental external online platforms; liaising with mainstream and community media contacts and updating the media database;
• liaising with provincial tourism and government offices to ensure there’s an updated list of provincial media officials and GCIS; creating and maintaining an electronic file and logging of distributed media products and interviews done by departmental officials. 

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REQUIREMENTS :

• An appropriate recognised NQF 6/7 qualification in Built Environment/ Facilities/ Property Management or Public Administration.
• Minimum of two years’ working experience in building/facilities management.

DUTIES :

• The successful candidate will be responsible for establishing schedules for providing maintenance services and pest control; reporting faults to the landlord and follow up on maintenance work required;
• keeping record of all maintenance calls logged and submitting a report weekly; performing monthly building inspections to identify maintenance needs, potential hazards and areas requiring attention; submitting inspection reports on a monthly basis;
• trouble shooting and diagnosing maintenance issues reported by staff and ensuring customer satisfaction; communicating effectively with staff regarding status of repairs and estimated time for completion; communicating with DPWI regarding lease contracts and extensions; coordinating client forum meetings with DPWI;
• coordinating meetings with the landlord regarding maintenance and projects; obtaining rental invoices from DPWI; obtaining municipal service invoices from City of Tshwane; maintaining and updating parking allocation database; allocating parking as per departmental parking policy;
• assisting with allocation of office space for newly appointed staff members as per approved norms and standards; conducting office space and audit and submitting a quarterly report; facilitating Fire Marshal appointments and training for all emergency team members; arranging and coordinating evacuation drills;
• supervising contractors conducting maintenance work to ensure compliance with OHS standards; performing Chief User Clerk duties; monitoring and controlling supplies and equipment; compiling RFQ;s for procurement of goods and services; ensuring timeous payment of invoices for service rendered; filing of records with the sub-directorate; assessing staff performance.

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REQUIREMENTS :

• A SAQA recognised three-year Bachelor’s Degree (NQF 7) or Diploma (NQF6) in Communications/ Marketing/ Public Relations or equivalent.
• Minimum of 1-2 years’ working experience. Fair knowledge of government processes and relevant legislation.

DUTIES :

• The successful candidate will be responsible for assisting with implementation of production schedule for departmental publications; assisting with development and generation of content for departmental publications; assisting with implementation of distribution plan for departmental publications, Annual Performance Plan, Annual Report and Strategic Plan; drafting distribution reports;
• providing photography support at requested departmental events; ensuring effective usage of internal communication channels such as communications tourism email distribution; writing and editing content for staff messages as and when required; providing communication support at internal departmental events; updating the image library for the department;
• providing photographic services for the external departmental events/project as and when required; assisting with drafting of requests for quotations for departmental publications’; preparing and processing documents for the payments of services; attending creative briefings with appointed service providers;
• drafting submissions and reports as requested for sub-directorate projects; assisting with the editing, formatting and finalising of presentation material for sub-directorate meetings; preparing and distributing documents for meetings of the sub-directorate; drafting and circulating attendance register for meetings; taking minutes at meetings and circulate to all. 

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REQUIREMENTS :

• An appropriate recognised NQF 6/7 qualification in Financial Accounting/ Financial Management/ Management Accounting/ Public Administration.
• Three to five years’ relevant working experience at supervisory level with extensive knowledge in salaries, tax and debtor’s control. Relevant public service training courses (PERSAL). 

DUTIES :

• The successful candidate will be responsible for: Salaries and payroll: approving supplementary payments on PERSAL; approving deductions and allowances for both permanents and temporary closings on PERSAL; updating faulty and rejected transactions file; checking all calculations for BAS payments; authorising BAS payments and journals.
• Reconciliation of salary related suspense accounts: requesting BAS reports of salary related suspense accounts; clearing all possible transactions; calculating manual tax to be paid over to SARS; ensuring SARS payment is processed in time; reconciling monthly tax; ensuring total tax paid corresponds with amount on EMP20; requesting PERSAL reports and clearing all tax exceptions monthly; ensuring IRP5 accumulations are updated weekly; assisting in reconciling bi-annual and yearly tax EMP501.
• Petty cash and banking administration: ensuring safe keeping of state money; checking petty cash register and vouchers when replenishing petty cash; authorising replenishment payment on BAS; collecting cash from ABSA Bank; authorising journals on BAS.
• Debt Management: confirming deposits on BAS; informing officials of their debt amount received by Finance; authorising all debt created on BAS; ensuring continued follow up on all debt cases. Service terminations and Interdepartmental claims: approving all payments done on PERSAL/BAS with regard to termination; approving all journals on BAS relating to terminations; checking and approving all calculations relating to terminations.
• Other supervisory responsibilities: allocating work to subordinates; supervising the salary office; responding to salary related enquiries; assisting with audit queries 

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REQUIREMENTS :

• A National Diploma (NQF 6) or equivalent qualification in Financial Accounting/ Financial Management/ Management Accounting
• 2-3 years’ working experience in Finance. Other related Public Service training courses. Knowledge of BAS (General Principles of BAS, Sundry payments, General journals). Knowledge of LOGIS. Knowledge of PERSAL. 

DUTIES :

• The successful candidate will be responsible for receiving claim forms from officials/clients; checking if the claims are correctly compiled; capturing on PERSAL; attending to queries; recording claims in the register and filing on weekly basis;
• receiving T&S advance forms from officials within the department for domestic and foreign trips; checking if the advances are correctly calculated; capturing on BAS; receiving BAS sundry payments; verifying correctness of allocation, invoice number, banking details and signatures;
• verifying limits of cellphones and 3G claims per official and also certifying tax invoice; downloading information from BAS and compiling register of BAS payments for payments captured; finalising of batches and stubs; submitting weekly batches and stubs; attending to enquiries relating to payments; administering journals; receiving claim forms from officials/clients with advance money requested from American Express; checking if claims are correctly compiled and amounts calculated per period away are correct;
• receiving payment advices for Telkom from records management section; processing telephone account payments; requesting telephone exception report; capturing new telephone numbers on the Telkom register; clearing exceptions; receiving claims and invoices related to the DIRCO account; informing DIRCO of the amount to be taken off the advance;
• receiving Logis-online payments from procurement; downloading information from BAS and compiling a Logis register of payments; receiving travel payments from travel section; checking and verifying credit notes appearing on the supplier statements; ensuring that all invoices are paid within 30 days as per regulations;
• identifying fruitless and wasteful expenditure on invoices; ensuring expenditure is correctly classified; reconciling service providers weekly statements and open items to monthly statements; providing comments on all unpaid invoices on the reconciliation; distributing reconciled statements to travel services. 

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REQUIREMENTS :

• Matric/ Grade 12 certificate and minimum of 1-year relevant working experience. Good telephone etiquette. Computer literacy. 

DUTIES :

• The successful candidate will provide administrative and secretarial support to the Managers, including receiving telephone calls and referring calls to the correct role players;
• typing documents for the managers and other staff within the unit; operating office equipment e.g. multifunctional printer/scanner/photocopiers; liaising with travel agencies to make travel arrangements; checking accuracy of documents;
• arranging meetings and events for the managers; identifying venues, inviting role players and organising refreshments for meetings and events; processing travel and subsistence claims for managers; processing invoices; recording minutes during meetings; drafting correspondence and reports as and when required; filing documents;
• administering leave registers and telephone accounts; receiving, recording and distributing all incoming and outgoing documents; handling the procurement of standard items e.g. stationery and refreshments.