South African Tourism markets South Africa's scenic beauty, diverse wildlife, kaleidoscope of cultures and heritages, the great outdoors, sport and adventure opportunities, eco-tourism and conference facilities.
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A National Diploma (NQF 6) or equivalent qualification in Financial Accounting/ Financial Management/ Management Accounting
2-3 years’ working experience in Finance. Other related Public Service training courses. Knowledge of BAS (General Principles of BAS, Sundry payments, General journals). Knowledge of LOGIS. Knowledge of PERSAL.
DUTIES :
The successful candidate will be responsible for receiving claim forms from officials/clients; checking if the claims are correctly compiled; capturing on PERSAL; attending to queries; recording claims in the register and filing on weekly basis;
receiving T&S advance forms from officials within the department for domestic and foreign trips; checking if the advances are correctly calculated; capturing on BAS; receiving BAS sundry payments; verifying correctness of allocation, invoice number, banking details and signatures;
verifying limits of cellphones and 3G claims per official and also certifying tax invoice; downloading information from BAS and compiling register of BAS payments for payments captured; finalising of batches and stubs; submitting weekly batches and stubs; attending to enquiries relating to payments; administering journals; receiving claim forms from officials/clients with advance money requested from American Express; checking if claims are correctly compiled and amounts calculated per period away are correct;
receiving payment advices for Telkom from records management section; processing telephone account payments; requesting telephone exception report; capturing new telephone numbers on the Telkom register; clearing exceptions; receiving claims and invoices related to the DIRCO account; informing DIRCO of the amount to be taken off the advance;
receiving Logis-online payments from procurement; downloading information from BAS and compiling a Logis register of payments; receiving travel payments from travel section; checking and verifying credit notes appearing on the supplier statements; ensuring that all invoices are paid within 30 days as per regulations;
identifying fruitless and wasteful expenditure on invoices; ensuring expenditure is correctly classified; reconciling service providers weekly statements and open items to monthly statements; providing comments on all unpaid invoices on the reconciliation; distributing reconciled statements to travel services.
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