Vacancies at University of the Free State

Duties and responsibilities:

• Organize all activities of the HSREC office, including meeting administration, administration of all applications received on RIMS, record-keeping and accurate office statistics/metrics.
• Responsible for, participate in and coordinate all the functions of the Research Ethics office and the processes on RIMS for Health Sciences Research Ethics.
• Provide administrative support to the chairperson, executive committee, committee members, reviewers, and researchers during the initial review process and regarding subsequent submissions and documentation.
• Communicate confidentially between reviewers and researchers regarding the HSREC application, review and approval processes.
• Support and ensure regulatory compliance of all documentation and processes of the Health Sciences Research Ethics application, evaluation, approval, monitoring and reporting process.
• Support and assist with audits by regulatory bodies (e.g., NHREC).
• Facilitate the timely maintenance of the HSREC webpage as well as all HSREC documents in line with regulatory and UFS branding policies and procedures.
• Support and coordinate training of HSREC committee members and researchers where required.
• Liaise with the UFS RIMS office regarding system issues.
• Ensure effective financial administration of the HSREC office.
• Assist with the administration of all Research Grants and Contracts as well as the Research Agreement on RIMS for the Faculty of Health Sciences.
• Promote responsible conduct of research.

Inherent Job Requirements:

• A bachelor’s degree or an advanced diploma/BTech degree/ Postgraduate certificate on NQF 7.
• A minimum of two (2) years relevant working experience related to the duties and responsibilities.

Recommendations:

• Postgraduate degree on NQF level 8.
• Training in health sciences research ethics.
• Previous relevant experience at a higher education institution, RIMS or ethics matters.
• Organisational skills.
• Financial management skills.

Competencies
Key Competencies Required:

Results orientated:

• The ability to be reliable, responsible, dependable and to fulfil obligations.
• The ability to deal calmly and effectively with high stress situations.

Strategic thinking:

• The ability to focus on details, work towards perfection, and approach work in a neat and organized manner.
• The ability to carefully analyse information and use logic to address issues and problems at work.

Business acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Advanced Computer skills in MS Word, Excel, and Access

Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display good-natured attitude, and encourage people to work together.
• The ability to work in a team and function under pressure.

Building coalitions:

• The ability to interact with others and establish personal connections with people. 
• The ability to make decisions through consultation, collaboration, and working with close supervision.

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Duties and responsibilities:
Operation and control

• Operate mowing and other gardening equipment.
• Ensure equipment is signed out for and returned to the store daily.
• Hand in, after inspections, a weekly report on equipment.
• General maintenance and cleaning of gardens and terrain within working hours.
• Follow the daily program schedule or as instructed by the line manager.
• Complete schedule according to UE standard operating procedures and protocol set.
• Load general/garden refuse.
• Pick litter, service refuse bins etc.
• Report any breakages, lost or ineffective equipment to management.
• Report any work-related concerns to the line manager.
• Utilize all relevant equipment correctly.
• Services sheet completion, Write and read. 
• Assist in ensuring the Observatory is kept neat and clean.

Internal Reporting

• Report to supervisor.
• Sign off maintenance program and checklist.

Quality Assurance

• Ensure all grounds/terrain are maintained within accordance with standard procedures and specifications.
• Ensure cleaning of equipment and workspace.
• Ensure safe working procedure with equipment.
• Comply with health and safety standards.
• Comply with PPE clothing.
• Upkeep of equipment ensure all equipment is within health and safety standards.

Inherent requirements:

• Grade 10 on NQF level 2.
• A minimum of One (1) year’s relevant working experience relating to the duties and responsibilities.

Recommendation: 

• Machine operating certificate.
• A minimum of 2 years relevant experience.

Competencies
Required competencies:
Results Orientated: 

• The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. 
• The ability to be reliable, responsible, dependable and to fulfil obligations.

Strategic Thinking: 

• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• The ability to plan work and to follow plans.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.

Leading: 

• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together. 

Building Coalitions:

• The ability to interact with others and establish personal connections with people

Closing Date

26/7/2023