Deputy Director: Office Support Ref:301026/13 at Department of Water and Sanitation

Requirements

• A relevant NQF level 7 in qualification in Public/Business Administration/Management. Five (5) years management experience in Administration environment. The disclosure of a valid unexpired driver’s license. Knowledge and understanding of applicable public service policies and strategies. Understanding of administration processes. Disciplinary knowledge of HR information. Understanding of government legislations.
• Knowledge of financial management and PFMA. Knowledge of techniques and procedures for the planning and execution of operations. Understanding of programme and project management. Good interpersonal skills and analytical procedures. Problem solving and analysis. People and diversity management. Client orientation and customer focus. Excellent communication skills (both verbal and written). Accountability and ethical conduct.

Duties

• Coordinate, consolidate and report on planning matters within the office of the Provincial Head. Coordinate and consolidate inputs for strategic and annual performance plans and related reporting requirements.
• Manage and coordinate queries correspondence and submissions within the office. Coordinate matters relating to portfolio Committees, referrals, audit findings, parliamentary queries, risk management and other governance matters relevant to provincial operations and ensure adherence to prescribed timelines and deadlines.
• Ensure effective records and document management within the office. Develop, maintain and improve administrative and management support systems that contribute towards the efficiency and effectiveness of the office of the Provincial Head. Provide executive, strategic coordination and administrative management support to the Provincial Head. Represent the Provincial Head at ate meetings, workshops and other engagements, where appropriately delegated.
• Coordinate and record key decisions and resolutions, communicate these to relevant role players and monitor and follow up on progress regarding implementation. Prepare and consolidate briefing notes, reports, presentations, submissions and other management information required to adequately support and prepare the Provincial Head for meeting, oversight engagements and other executive responsibilities.
• Provide financial administrative support to the office, including determining and consolidating information regarding budgetary requirements and monitoring relevant expenditure matters. Coordinate and support human resource administrative matters relevant to the office and Provincial Operations, within applicable delegations and prescripts.