Administration Clerk Production at Department of Water and Sanitation

Requirements

• A Senior/Grade 12 certificate or relevant qualification. Knowledge of clerical functions, practices as well as the ability to capture data and collate administrative statistics. Computer literacy. Knowledge of basic financial operating systems (SAP).
• Knowledge of working procedures in terms of the working environment. Basic knowledge of problem solving and analysis. Good communication skills. Client orientation and customer focus. Ability to work in a team and have good interpersonal relations.

Duties

• Render general clerical support services. Record, organize, store, capture and retrieve correspondence and data. Update registers and statistics. Handle routine enquiries.
• Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters and /or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component. Provide supply chain management support services within the component. Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation. Provide financial administration support services in the component. Capture and update expenditure in the component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component.