Vacancies at West Coast Personnel

• Our client is seeking a driven and knowledgeable Endoscopy Sales Representative to manage and grow their presence within the Western Cape region. The successful candidate will be responsible for promoting and selling endoscopy-related products across both public and private healthcare sectors, while building and maintaining strong client relationships.

Key Responsibilities

• Cover the Western Cape region, including government and private hospitals
• Manage and promote endoscopy-related and ancillary product portfolios
• Conduct product demonstrations and provide clinical support where required
• Attend conferences, workshops, and industry events (including after-hours when necessary)
• Maintain consistent engagement with healthcare professionals and key stakeholders
• Submit weekly reports detailing sales activities, plans, client calls, and demonstrations

Minimum Requirements

• Solid knowledge of flexible endoscopes, particularly within gastroenterology
• Basic understanding of rigid endoscopes and surgical instruments
• Familiarity with the Western Cape healthcare landscape (public and private sectors)
• Insight into gastroenterology and urology markets
• Proven sales track record within the Western Cape (references required)
• Ability to work both independently and collaboratively within a team
• Valid driver’s license and access to a reliable vehicle (no 4x4 or exotic vehicles)

Preferred Qualifications & Experience

• Prior experience in flexible endoscopy sales
• Knowledge of endoscopy imaging systems will be advantageous

Key Competencies

• Strong communication and interpersonal skills
• Self-motivated with excellent time management
• Results-driven with a customer-focused approach
• Professional presentation and clinical confidence
   

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Duties and Responsibilities:

• Managing invoices and billing processes
• Accurate data capturing using Pastel software
• Assisting with client booking management
• Supporting basic financial tasks 
• Providing administrative support to the team
   

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• There is an opportunity for an experienced Quality Assurance Specialist to join a collaborative software team delivering high-quality digital solutions for the agricultural export sector. The role involves testing web-based systems supporting logistics, financial processing, compliance, and supply chain traceability, while working closely with developers and business analysts to ensure software meets business and user needs.

Key Features of the Platform

• End-to-end product visibility and traceability across the supply chain
• Protocol and compliance management
• Supply and demand coordination
• Financial and cost management functionality
• Operational reporting and management insights
• Planning, orders, logistics, and financial modules
• Real-time dashboards for operational and strategic decision-making
• Mobile application integration

Key Responsibilities

• Conduct exploratory, functional, usability, and regression testing across multiple environments
• Execute regression testing after releases to ensure system stability and performance
• Design, develop, and maintain detailed test plans, test cases, and automated test scripts
• Build and maintain automated test suites using Test Café (TypeScript)
• Perform root cause analysis on defects and clearly document findings
• Participate in User Acceptance Testing (UAT) to validate business and client requirements
• Collaborate with development, business analysis, and support teams to ensure alignment
• Contribute to continuous improvement of QA processes, standards, and documentation (SOPs)

Required Qualifications & Experience

• Bachelor’s degree in Computer Science, Information Technology, or related field
• ISTQB certification advantageous
• Minimum 4+ years’ experience in software quality assurance or testing roles
• Strong experience in both manual and automated testing environments
• Experience with functional, integration, performance, and regression testing
• Experience testing web and mobile applications (GUI, backend, and UAT)
• Proficiency in Test Café (TypeScript) for test automation
• Strong SQL skills for data validation and backend testing
• API testing experience using tools such as Postman
• Familiarity with development technologies such as Java, C#, .NET, or Clarion
• Strong analytical thinking, attention to detail, and problem-solving ability
• Excellent written and verbal communication skills

Preferred Skills

• Exposure to agricultural systems or traceability platforms advantageous
• Experience working within Agile environments
• Familiarity with DevOps practices and CI/CD integration for QA processes

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• We are seeking a highly organized and detail-driven Document Controller to support a new project within the Private Equity space. This role will play a critical part in establishing and managing a structured virtual document database, ensuring all project documentation is accurately stored, accessible, and compliant.

Key Responsibilities

• Set up and manage a virtual document management system/database from inception
• Organize, categorize, and maintain all project-related documentation
• Ensure version control, accuracy, and consistency across all documents
• Implement and maintain document control procedures and best practices
• Control access permissions and ensure document security and confidentiality
• Liaise with internal stakeholders to collect, upload, and update documentation
• Ensure documents are easily retrievable and audit-ready at all times
• Support due diligence processes by ensuring documentation is complete and well-structured
• Maintain document logs, registers, and tracking systems

Requirements

• Proven experience as a Document Controller or in a similar role
• Experience setting up or managing digital/virtual document management systems
• Exposure to Private Equity, Finance, Legal, or Corporate environments highly advantageous
• Strong understanding of document control processes, versioning, and compliance
• Exceptional attention to detail and organizational skills
• Ability to work independently and meet project deadlines
• Strong communication skills and ability to liaise with multiple stakeholders
• Spanish (first or second language) will be advantageous
• Proficiency in MS Office and document management tools
• Matric
   

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• We are seeking an experienced Conveyancing Secretary to join a Cape Town Property Team. The role involves managing property transactions from start to finish, including transfers, documentation, stakeholder liaison, and related financial processes. A minimum of five years’ conveyancing experience and strong administrative skills are essential. Proficiency in MS Office and conveyancing systems is required.

Key areas of responsibility include:

• Taking ownership of the transaction from beginning to the end which includes residential and commercial property transfers.
• Preparing files accurately according to specifications.
• Administering and organizing the Conveyancing legal practice of the Director.
• Effective stakeholder communication essential for both internal & external parties (Banks, Municipalities, Rates Consultants, Estate Agents, Deeds Office, etc.)
• Drafting Documents.
• Obtaining Transfer Duty & Rates Clearance certificates
• Attending to Lodgements and Registrations of all Transfers, Bond Cancellations and Bonds
• Attending to all the Finances related to the conveyancing transactions

Competencies:

• Attention to detail & Quality focused.
• Ability to multi-task & have good organizational skills.
• Ability to work independently and meet strict deadlines.
• Solid and stable conveyancing secretarial experience required

Requirements:

• Matric Essential.
• Legal secretary / paralegal / conveyancing qualification advantageous.
• 5 years Conveyancing Secretarial experience essential.
• Full working knowledge of all MS packages.
• Experience on the RMB Private Wealth bank system advantageous.
• In-depth knowledge of conveyancing software/systems such as: Lexis Convey, Lotus Notes, E4 (portal based) and Windeed

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• We have an exciting opportunity for a Product Specialist to join a support team servicing clients in the agriculture industry, reporting to the Support Manager. This role involves supporting bespoke software solutions both onsite and remotely, while collaborating with internal stakeholders across departments to resolve client issues effectively. The ideal candidate demonstrates resilience under pressure, a strong customer success mindset, and proven experience managing help desk operations—including handling assigned tickets as well as proactively logging and driving resolution of support requests.

Key Responsibilities

• Manage and administer SQL Server / SQL Express environments
• Handle help desk tickets from logging to resolution (end-to-end ownership)
• Liaise with clients and internal teams to resolve issues
• Perform software testing before releases and updates
• Support product deployments, upgrades, and installations
• Train clients on software products when required
• Maintain accurate daily updates on all assigned calls
• Escalate and follow up on issues within SLA timeframes

Technical Requirements

• Minimum 2 years’ SQL Server / SQL scripting experience
• Help desk / ticket lifecycle management experience (ITIL exposure preferred)
• Strong Microsoft Office skills
• Valid driver’s licence and own transport (occasional travel required)
• Advantage: experience in fruit/meat industry systems
• Advantage: mobile scanner / APK / hardware integration experience

Personal Attributes

• Strong communication and client service skills
• Excellent time management and attention to detail
• Ability to work independently and in a team
• Proactive, self-motivated, and solution-driven mindset
• Comfortable handling difficult client interactions professionally
• Strong sense of accountability and ownership of tasks
• Willingness to go the extra mile for client success
• Innovative thinker who identifies improvement opportunities
• Zero tolerance for unprofessional or discriminatory behaviour

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• We are looking for a highly organized and detail-oriented Administration Assistant to join the team. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting sales operations and is passionate about delivering exceptional customer service. A motivated individual who takes ownership of their role, supports team success and is eager to learn.

Key Responsibilities:
Administrative Duties

• Process all customer orders accurately within 24 hours of receipt
• Manage and maintain email inboxes and monitor customer portals (e.g. Takealot, Yuppiechef, Leroy Merlin) daily
• Ensure all orders are captured correctly with no duplication or omissions
• Issue and distribute tax invoices (excluding online portal clients)
• Communicate stock availability, pricing discrepancies, and back orders with customers promptly
• Maintain and update dispatch sheets, ensuring all documentation is complete and audit-ready
• Assist with stock reservations and backorder processing
• Monitor upfront payment orders and follow up on outstanding payments and collections
• Ensure filing is accurate, complete, and up to date for audit purposes
• Answer incoming calls professionally and provide excellent customer service
• Welcome visitors and provide refreshments as needed
• Create and maintain task-specific SOPs

Sales Support

• Assist the sales team with quotations, product information, and customer queries
• Stay up to date with product knowledge to effectively promote features and benefits
• Provide accurate pricing, promotion, and product information
• Upsell and recommend suitable products to customers
• Resolve order and inventory issues efficiently
• Communicate customer feedback and liaise with the sales team
• Assist with quarterly stock takes (including occasional late working hours)
• Support audit preparation, including Nedbank audit requirements

Requirements

• Matric
• Strong attention to detail with excellent accuracy
• Ability to prioritize tasks and meet strict deadlines (48-hour turnaround times)
• Proactive problem-solver with the ability to use initiative
• Excellent verbal and written communication skills
• Strong customer service and relationship-building abilities
• Resilient, reliable, and highly organized
• Strong analytical and critical thinking skills
• Ability to work effectively under pressure
• Advanced computer skills (Outlook, Excel, PowerPoint, Internet)
• Team player with a positive and supportive attitude
• Passion for cooking and/or cooking gadgets is essential

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• We are looking for a Buyer / Stock Controller to support procurement and inventory operations through efficient purchasing and rigorous stock control. This role is responsible for sourcing locally supplied chemicals, packaging, raw materials, and ingredients in a timely, cost-effective, and compliant manner, while ensuring accurate stock records, smooth goods receipting, and strong data integrity to maintain business continuity and service levels.

Key Responsibilities:

• Manage end-to-end local procurement processes, including purchase order creation, supplier engagement, and delivery tracking aligned to demand and forecasts
• Maintain supplier relationships through ongoing communication, follow-ups, escalation of delays, and upkeep of pricing, quotes, and records
• Source and compare quotations to drive cost efficiency and support savings initiatives
• Process GRVs and perform PO, invoice, and delivery reconciliation, resolving discrepancies where required
• Monitor stock levels and usage trends to identify and mitigate risks such as overstocking, shortages, and expiry
• Maintain accurate procurement and stock data within ERP systems and supporting trackers
• Support stock optimisation initiatives, including managing slow-moving and at-risk inventory
• Assist with stocktakes, variance investigations, and implementation of corrective actions
• Track supplier performance, log issues, and support continuous improvement of supplier reliability
• Ensure compliance documentation (e.g., CoA, CoC, specifications) is complete and up to date
• Collaborate with warehouse, planning, finance, and procurement teams to ensure operational alignment
• Operational cadence (embedded across duties):
• Daily: PO processing, supplier follow-ups, receiving coordination, ERP updates
• Weekly: Open order and stock risk reviews, GRV/PO/invoice reconciliation, pricing updates, planning input
• Monthly: Stocktakes, variance analysis, supplier performance reviews, compliance checks, and cost-saving reviews

Qualifications and Experience

• Matric (essential)
• Diploma/Degree in Supply Chain, Procurement, or Logistics (preferred)
• 1–3 years’ experience in procurement or stock control (advantageous)
• Strong Excel skills; ERP system experience beneficial
• Understanding of supplier and quality documentation (advantageous)

Skills and Attributes

• Strong attention to detail and accuracy
• Good communication and stakeholder management skills
• Analytical and problem-solving ability
• Strong organisational and time management skills
• Ability to work under pressure and prioritise effectively
• Proactive risk identification and business awareness
   

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• We are seeking an experienced Branch Manager to lead and manage all aspects of a regional branch operation within a distribution and warehousing environment. This role is responsible for overseeing sales, logistics, financial controls, and team performance to ensure the branch consistently meets its operational and commercial targets.

Key Responsibilities

• Full accountability for branch performance and day-to-day operations
• Lead and manage Sales and Warehousing teams to achieve targets and service standards
• Drive sales growth and maintain high levels of customer service
• Oversee stock control, warehousing efficiency, and distribution operations
• Manage financial controls including banking, petty cash, debtors, and gross profit
• Plan and coordinate staff schedules, deliveries, and sales team travel
• Conduct stock management, stock takes, and variance investigations
• Ensure maintenance and upkeep of premises, equipment, and fleet
• Lead staff performance management, training, and development
• Facilitate operational, safety, and team meetings
• Ensure compliance with health, safety, and environmental regulations
• Maintain accurate administration, reporting, and audit readiness
• Operational Oversight
• Daily, weekly, and monthly operational checks including stock, safety, financial controls, and facility management
• Monitor and improve operational efficiency, safety compliance, and service delivery
• Ensure safe handling, storage, and transport of products, including controlled decanting processes

Requirements

• Matric (Grade 12) or equivalent qualification
• 3–5 years’ experience in branch or operations management (distribution/chemical environment advantageous)
• Proven experience managing sales and warehouse functions
• Strong financial and operational management skills
• Proficiency in Microsoft Excel; ERP system experience advantageous
• Solid understanding of stock control and distribution processes
• Knowledge of health and safety practices, particularly in hazardous environments, is beneficial

Skills & Attributes

• Strong leadership and people management capability
• Excellent communication and interpersonal skills
• High attention to detail and strong analytical ability
• Results-driven with effective time management skills
• Customer-focused with a commitment to continuous improvement
• Resilient, proactive, and able to work under pressure

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• We are seeking a Warehouse Manager to oversee all warehouse and yard operations, including stock control, storage, packaging, staff supervision, equipment maintenance, and health and safety compliance at our Cape Town facility. The successful candidate will ensure efficient operations, accurate reporting, and effective team management.

KEY RESPONSIBILITIES

• Manage all warehouse operations: stock control, storage, packaging, housekeeping, receiving, and returns
• Oversee yard operations and ensure proper handling of stock and materials
• Sign off receiving and return documentation
• Maintain accurate stock records and conduct regular stock counts
• Manage warehouse asset control
• Oversee forklift, vehicle, and equipment maintenance (servicing and repairs)
• Ensure warehouse buildings and facilities are properly maintained
• Supervise, train, and develop warehouse staff
• Enforce Health & Safety compliance across all operations
• Manage PPE allocation and ensure correct usage
• Promote a safe, productive, and accountable work environment
• Maintain accurate reports and warehouse documentation
• Support management with ad hoc operational requirements
• Ensure compliance with company procedures and standards
• Carry out additional duties as required by management
• Improve operational efficiency and workflow processes
• Manage staff overtime and leave in line with company policy

QUALIFICATIONS & EXPERIENCE

• Matric / High School Certificate or equivalent qualification
• Previous warehouse management experience is highly advantageous
• Strong understanding of warehouse operations and stock control principles
• Good working knowledge of Microsoft Excel (advantageous)
• Understanding of how operational processes impact overall business performance

REQUIRED SKILLS & ATTRIBUTES

• Strong leadership and people management abilities
• Excellent communication and interpersonal skills
• Strong analytical and problem-solving capability
• High attention to detail and accuracy
• Ability to prioritise tasks and manage time effectively
• Ability to work under pressure and meet deadlines
• Collaborative and adaptable approach to teamwork
• Integrity, honesty, and accountability in all actions