Conveyancing Secretary at West Coast Personnel

• We are seeking an experienced Conveyancing Secretary to join a Cape Town Property Team. The role involves managing property transactions from start to finish, including transfers, documentation, stakeholder liaison, and related financial processes. A minimum of five years’ conveyancing experience and strong administrative skills are essential. Proficiency in MS Office and conveyancing systems is required.

Key areas of responsibility include:

• Taking ownership of the transaction from beginning to the end which includes residential and commercial property transfers.
• Preparing files accurately according to specifications.
• Administering and organizing the Conveyancing legal practice of the Director.
• Effective stakeholder communication essential for both internal & external parties (Banks, Municipalities, Rates Consultants, Estate Agents, Deeds Office, etc.)
• Drafting Documents.
• Obtaining Transfer Duty & Rates Clearance certificates
• Attending to Lodgements and Registrations of all Transfers, Bond Cancellations and Bonds
• Attending to all the Finances related to the conveyancing transactions

Competencies:

• Attention to detail & Quality focused.
• Ability to multi-task & have good organizational skills.
• Ability to work independently and meet strict deadlines.
• Solid and stable conveyancing secretarial experience required

Requirements:

• Matric Essential.
• Legal secretary / paralegal / conveyancing qualification advantageous.
• 5 years Conveyancing Secretarial experience essential.
• Full working knowledge of all MS packages.
• Experience on the RMB Private Wealth bank system advantageous.
• In-depth knowledge of conveyancing software/systems such as: Lexis Convey, Lotus Notes, E4 (portal based) and Windeed