Vacancies Available at Armscor

CRITICAL PERFORMANCE AREAS:

Office Administration:

• Maintain office administration systems and processes. 
• Maintain office supply inventory by checking stock to determine inventory level; order new stock and verify receipt of supplies. 
• Co-ordinate inputs for monthly and quarterly reports and hand over to manager to write reports. 
• Monitor operational budget spent per month and inform manager of risk areas and ensure that purchasing is done against the right budget. 
• Update and maintain divisional records such as leave, telephone accounts & time & attendance, and report to manager as and when interventions are required.
• Responsible to travel arrangements and S&T for manager and divisional members. 

 Information Management

• Maintain filing system (electronic and hard copy) in line with the Master Record Structure.
• Enters, retrieves, update information on electronic fi les as per instruction.
• Sort, open and distribute incoming mail. Locate and attach appropriate fi les to incoming correspondence requiring replies.
• Receive, examine and distribute invoices, faxes, correspondence and place on divisional fi ling system
• Maintains customer confidence and protect operations by keeping information confidential. 

Admin: Secretarial

• Typing and preparing documents, reports, presentations and general correspondence. 
• Arrange meetings on behalf of manager and team members. 
• Book venue for meetings on behalf of manager and team members: 
• Organise and service meetings (produce agendas, take minutes, arrange refreshments) on team / divisional level. 
• Prepare and distribute additional documents for meetings. 
• Take minutes, distribute minutes of meetings after it has been checked by the chairperson of the meeting. 
• Manage diaries and make appointments. 
• Prepare presentations on PowerPoint.  

Liaison

• Receive and screen visitors and telephone calls, takes messages (telephonically and other), distribute it to the relevant person(s) and assist with queries and/or refer.
• Liaise with staff in other departments and with external clients, service provider’s etc.

 General Support

• Photocopy and print various documents, sometimes on behalf of other colleagues.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Perform ad hoc tasks as and when required.

 Process Improvement

• Maintains secretarial knowledge by attending educational workshops; reading secretarial publications and making recommendations for improvements.

 Coaching

• Coaching and guidance of managers and members of the team with regard to MS Offi ce Suite.

 QUALIFICATIONS:

• Grade 12
• Secretarial Diploma

EXPERIENCE:

• 3 – 4 years secretarial experience.

 SKILLS & KNOWLEDGE:

• Departmental functional knowledge and relevant practices 
• Office administration 
• Armscor practices and procedures 
• Protocol.

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CRITICAL PERFORMANCE AREAS:

• Adherence to processes for the debtors functions by ensuring accurate processing of invoices to client in compliance with the accounting principles to avoid any significant audit findings.
• Follow up and obtain settlement from debtors within the prescribed time frames. 
• Oversee all financial transactions including accounts payable, receivable, and bank reconciliations. 
• Ensure compliance with financial regulations and standards. 
• Maintain accurate and timely financial records using Quicktrav. 
• Handling queries with regards to copies of invoices and statement required by client, credit notes to be issued if wrongly invoiced. 
• Follow-up on outstanding payments and update feedback. 
• Adherence to processes for the creditors functions by ensuring accurate allocation of transactions in compliance with the accounting principles to avoid any significant audit findings. 
• 100% conformance to due date of payments by suppliers and to avoid penalties on late payments. 
• Analyse and report on financial status, instituting cost-effective measures where necessary. 
• Capturing and certification of invoices for correctness enabling settlement. 
• Provide financial insights, analysis, and recommendations to support strategic decision-making.  

QUALIFICATIONS:

• National Diploma in Commerce with Accounting at 3rd year level.

 EXPERIENCE:

• 2 to 3 years in financial environment

 KNOWLEDGE & FUNCTIONAL SKILLS:

• Knowledge of legislation, contract conditions and financial systems (QuickTrav, Vat). 
• Familiar with company policies and practices. 
• Knowledge of Armscor’s procedures, standards and processes. 
• Knowledge of Accounts Payables/Receivables.

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CRITICAL PERFORMANCE AREAS:

• Supervise the Warehouse Assistants’ tasks, outputs and deliverables to ensure compliance with prescribed procedures and monitoring of performance against outputs as specified in their job descriptions. (E.g. stock receipts, binning of stock, stock take, issuing, etc.) 
• Execute stock receipts, binning of stock, stock take plans & stock takes and the accurate issuing of stock in line with DOD Asset Management prescripts and the DMD Stock Management Procedure. 
• Identification of the three categories of stock discrepancies and ensure the rectification thereof in line with DOD asset management procedures. 
• Responsible for the transfer planning and transfer execution of DOD stock. 
• Responsible for the precise processing of issue and receipt vouchers as prescribed by the DOD Asset Management prescripts and the DMD Stock Management Procedure. 
• Responsible for the maintenance of a compliant asset/stock database of all incoming, outgoing and stock on hand as well as the Information Technology and Communication equipment at the DC. 
• Implement and ensure compliance with security arrangements with the DOD depot, unit and the security guards as to ensure that the security at the warehouse is executed in terms of the contract with the security company as well as inspect the warehouse security daily patrol checklist. 
• Execute all stock management activities including pre disposal (milestone 2 to 4) assistance that the warehouse provides to the Unit or Depot to ensure compliance with DOD and DMD stock management procedures. 
• As Supervisor, the incumbent is responsible for management reporting, daily operational requirements of the warehouse which includes human relations, training, service requests, written communications, Issue Voucher (IV) & Receipt voucher (RV) records, compliance controls and compliance with the Armscor Master Record Structure. 
• Liaise with unit officer commanders, senior DOD personal as well as internal and external clients in the execution of the warehouse and stock management function and in support of DMD objectives. 
• Ensure that all Disposal Centre activities and employees comply with SHEQ regulations.
• Implement and monitor the Disposal Centre SHEQ plan and Ensure execution of all SHEQ plan activities. 
• Coordinate facilities/buildings defects and Ensure that all the work is completed by contractors in line with the prescribed requirements. 
• Participate in the DMD, DC and SHEQ meetings regarding operational and management issues. 
• Ensure compliance with the FSE/unit Service Level Agreements between the unit/Depot and the DMD: DisposalCentre. 
• Supervise the vehicle/forklift usage and registers e.g. point to point, pre-trip inspections and after trip inspections daily. 
• Responsible for the upkeep of the Warehouse premises. 
• Control warehouse keys. 
• Give inputs to DMD stakeholder plan and execute respective stakeholder events as per plan. 
• To ensure and work according to and in compliance with all SHE regulations. 
• Investigate and report warehouse operational discrepancies. 
• Conduct quarterly revision of balance scorecard for subordinates. 
• Ensure the training and development of subordinates in line with the development contract. 

 QUALIFICATIONS:

• Grade 12. 
• Diploma or certificate in Warehouse/Stores and Inventory Management. (Preferably a DOD qualification) CALMIS and OSIS Information Management Systems Competency Certificate. 
• Safety, Health, Environment and Quality (ISO) Competency Certificate/Qualification. 
• Forklift license. 

 EXPERIENCE:

• 4-5 years’ experience.
• Experience in DOD stores environment will be a recommendation.

 KNOWLEDGE & FUNCTIONAL SKILLS:

• DOD stores and stores accounting environment with a sound knowledge of DOD equipment and accounting systems. 
• CALMIS and OSIS Information Management Systems. 
• Competency qualification. 
• Forklift license. 
• Relevant Health & Safety Certificate. 

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CRITICAL PERFORMANCE AREAS:

Office Administration

• Maintain office administration systems and processes. 
• Maintain office supply inventory by checking stock to determine inventory level; order new stock and verify receipt of supplies. 
• Co-ordinate inputs for monthly and quarterly reports and hand over to manager to write reports. 
• Monitor operational budget spent per month and inform manager of risk areas and ensure that purchasing is done against the right budget. 
• Update and maintain divisional records such as leave, telephone accounts and time and attendance, and report to manager as and when interventions are required. 
• Responsible to travel arrangements and S&T for manager and divisional members. 

 Information Management

• Maintain filing system (electronic and hard copy) in line with the Master Record Structure. 
• Enters, retrieves, update information on electronic files as per instruction. 
• Sort, open and distribute incoming mail. Locate and attach appropriate files to incoming correspondence requiring replies. 
• Receive, examine and distribute invoices, faxes, correspondence and place on divisional filing system. 
• Maintains customer confidence and protect operations by keeping information confidential. 

Admin: Secretarial

• Typing and preparing documents, reports, presentations and general correspondence. 
• Arrange meetings on behalf of manager and team members. 
• Book venue for meetings on behalf of manager and team members. 
• Organise and service meetings (produce agendas, take minutes, arrange refreshments) on team / divisional level. 
• Prepare and distribute additional documents for meetings. 
• Take minutes, distribute minutes of meetings after it has been checked by the chairperson of the meeting. 
• Manage diaries and make appointments. 
• Prepare presentations on PowerPoint. 

 Liaison

• Receive and screen visitors and telephone calls, takes messages (telephonically and other), distribute it to the relevant person(s) and assist with queries and/or refer.
• Liaise with staff in other departments and with external clients, service provider’s etc.

General Support

• Photocopy and print various documents, sometimes on behalf of other colleagues. 
• Ensure office equipment is operational through various support divisions. 
• Perform ad hoc tasks as and when required.

 Process Improvement

• Maintains secretarial knowledge by attending educational workshops; reading secretarial publications and making recommendations for improvements.

 Coaching

• Coaching and guidance of managers and members of the team with regard to MS Office Suite. 

QUALIFICATION

• Grade 12
• Minimum Secretarial Diploma at the Tertiary level (NQF Level 6)
• BTech Admin or BAdmin or BSocial Sciences will be an added advantage

 EXPERIENCE:

• 3 – 4 years’ secretarial experience

 SKILLS & KNOWLEDGE:

• Relevant secretarial experience reporting to middle level management (D-upper) or higher
• Office administration
• Computer literacy (Excel, Word, PowerPoint, or equivalent software tools)
• Fluent in English (Spoken and written)

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CRITICAL PERFORMANCE AREAS:

• Provide engineering functions focused on electromagnetic systems applicable to the Maritime/Naval Environment including Radio Communications, Radar and Electronic Warfare (EW). 
• Execute medium complexity RF and Hardware design tasks. 
• Provide technical support to the design, enhancements and testing of the accuracy of tracking radar systems. 
• Utilize software models in order to simulate, verify or interpret raw data or trial results. 
• Develop software for systems integration, sensor data capturing and human-machine interfaces. 
• Design networking solutions to integrate geographically separated sensors and systems.
• Analyze data, interpret results, propose actions / recommendations and write technical reports. 
• Execute sub-system and system tests and document test results. 
• Be responsible for making low to medium complex engineering decisions as part of engineering activities. 
• Provide original applied hardware / software design solutions of a technical challenging nature. 
• Test and evaluation of electronic products and RF systems in accordance with provided specifications. 
• Conform to the Quality Management System and regulatory requirements in the execution of duties. 
• Undertake professional development activities, sufficient to maintain and extend competence in specified areas. 
• Network with industry, academia, etc. to be aware of the latest available technology in area of expertise and identify new opportunities for IMT. 
• Take responsibility for appropriate allocated ad hoc tasks (e.g. organisational, technical, sea going, diving, SHEQ, etc.) 

 QUALIFICATIONS:

• BTech or Advanced National Diploma in Electrical Engineering (Light Current) or equivalent. 
• MTech in Electrical Engineering (Light Current) or equivalent – will be an advantageous.

 EXPERIENCE:

• 4-7 years’ experience. 
• Experience in electromagnetic systems applicable to the Maritime/Naval Environment including Radio Communications, Radar and ElectronicWarfare (EW). 
• Experience in executing medium complexity RF and Hardware design tasks. 
• Experience in utilizing the software models in order to simulate, verify or interpret raw data or trial results. 
• Experience in Software Programming / Development (C++ or C#). 
• Experience in interfacing equipment at signal and software level. 
• JAVA programming experience will be an advantage. 
• Experience in a military environment will be an advantage. 

 KNOWLEDGE & FUNCTIONAL SKILLS

• Sound knowledge in electromagnetic systems applicable to the Maritime/Naval Environment including Radio Communications, Radar and Electronic Warfare (EW). Acceptable knowledge in executing medium complexity RF and Hardware design tasks. 
• Knowledge of communications systems and use of RF Test Equipment. 
• Sound knowledge in electronics (RF systems) design. 
• Proficient in Software Programming (C++ or C#). 
• Working knowledge of applicable software development tools and modelling applications. 
• Knowledge of radar at the systems and software level (plot extraction, track filtering, signal interfacing, integration and simulation) will be advantageous. 
• Knowledge of different signal interface standards (e.g. RS422, NMEA, Asterix, etc), and data capture systems. 
• Knowledge of internet protocols and networking standards (e.g. TCP/IP, UDP, VPNs, etc). 
• Knowledge of AIS, LRIT and WECDIS will be an advantage. 
• Knowledge of relevant ARMSCOR & IMT Policies, Practices and Procedures. 
• Relevant Safety, Health and Environmental legislation and standards.