Vacancies Available at DHL Supply Chain

Key areas of responsibility include:

• Consistently achieve established key performance indicators for productivity, accuracy and housekeeping.
• Drive and develop team culture.
• Encourage and reward constructive internal competitiveness to the benefit of client, DHL and individual employees.
• To ensure stock losses are minimized
• Compliance with statutory, company policies and procedures with management team to ensure compliance on:
• Health and Safety
• Employment  Equity
• Labour relations
• Legislative 
• Environmental issues
• Including regular monitoring to ensure these areas are maintained at a high level of compliance.
• Through a principled, professional approach ensure and co-ordinate interaction with the Client and Customers in order to achieve a maximum benefit to all.

Human Resources

• Ensure appropriate staffing levels to meet business needs
• Ensure high level of competence in staff
• Manage Industrial relations by ensuring that appropriate disciplinary actions is taken.
• Performance management
• Training and development
• Employee productivity
• Recruitment and retention of staff.
• Change Management
• Delivery of KPI's (Key Performance Indicators)
• Budget Management
• Daily monitoring of stock procedures.
• Team Building and Moral Management
• Ensure compliance to SOP's (Standard Operating Procedures)
• Liaise with clients on stock control issues.
• Translate, analyze and deliver customer needs through effective operations
• Ensure daily or weekly workload planning and volume forecasting routines are accomplished
• Investigate all stock losses and adjustments.
• Compile and submit relevant reports and statistics to Senior Management on a daily, weekly / monthly basis.
• Assist in the preparation of and control of direct expenses budget by investigating variances with a focus on overtime and other variable costs {stock losses}
• Ensure accurate inventory administration of all aspects of the warehouse.
• Full responsibility of  stock take i.e. Planning, preparation and physical counting of stock
• Ensure Maintenance of product traceability
• Establish control system for maintenance of stock
• Maintain appropriate information / reporting systems to monitor Depot performance on an ongoing basis

Qualifications and Experience

• Matric
• Educated to university degree level or equivalent professional qualifications in conjunction with relevant experience 
• 3-5 years experience of working in Warehouse/Logistics environment
• 2-3 years experience in a managerial role
• Knowledge of logistics market trends, opportunities and challenges
• Commercial breadth, i.e. general management experience     
• Sound knowledge and understanding of a PC and the inherent controls. Proficiency in Windows, Excel, Word, Power Point and SAP.
• Good understanding of distribution and transport methods

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Accountabilities

• Ensure appropriate systems, procedures and controls are in place and that these are complied with. This includes input on SOPs for all process's ensuring adequate internal controls and audit trail.
• Accountability for all audits, ensuring appropriate management comments and corrective action.
• Implementation and control of the ABC system, including the extraction, interpretation and reaction to management information.
• Complete/prepare monthly operational reports for Manco informational requirements. This involves primarily the investigation, interpretation and communication of results.
• Co-ordinate and monitor performance against budgets and monthly LE's.
• Regular independent review of GL control account reconciliations.  
• Management of Credit return process, particularly the implementation and management of an appropriate system to ensure timeous clearance of credit claims requested.                                                                                                    
• Co-ordinate SLA submissions and commentaries on performance.                                           
• Co-ordinate all payrolls related inputs including staff loans, leave records and overtime.
• Provide functional support to Manco members on operational & financial issues/reporting.                                                        
• Provide key financial input to all DC projects, including a post implementation evaluation against stated objectives.
• Provide financial and commercial support to division.                                                                       
• Plan, direct and control the division's overall financial Plans, Policies, Internal Controls, Accounting Practices and relationships.           
• Consolidation and review of financial performance - Balance sheet and cash flow on a monthly basis in accordance with GAAP and SA reporting standards.                              
• Review of full year forecast for submission to Corporate, including variance and sensitivity reporting.                         
• Salaries and Wages controls and processing.                                                                                         
• Review of fixed asset and capital expenditure approval.                                                                   
• Review of all balance sheets reconciliations to ensure accurate reporting and avoidance of unanticipated costs.  
• Preparation of half year and year end statutory reporting packs for corporate submission.                                                           
• VAT, Company tax, Deferred tax and regulatory and stat pack reporting as necessary.
• Annual budget preparation.                                                                                                                                                 
• Dotted line responsibility for all Depot accountants                                                        
• Development of Management reporting to Operations - Benchmarking analysis/ABC/profitability analysis by principal.
• Optimization of working capital and cash flow management.                                                       
• Assess adequacy and implementation of financial controls in line with corporate guidelines.                                                      
• Work with the Business Unit management to develop strategic commercial opportunities to enhance profitability.                   
• Maintain and enhance decision-making through the provision and use of first-class financial information based on strong internal control environment and costing systems.                                 
• Initial preparation of PRB documentation of contract acquisitions, capex and other commercial opportunities as well as the management of post approval process including back checks.               
• Support FD through coordination and control of annual budget and quarterly forecast process.                            
• Review and challenge of local financial performance, directing and assisting in ensuring performance to budget and forecast.
• Determination and implementation of performance analyses and reporting processes.
• Accuracy and integrity of BU GL ensuring timeous and regular review and clearing of Balance sheet reconciliation items.
• Supervision of cost control and transaction processing within the business and in particular the accuracy and integrity of the Oracle process –PO and JV’s etc.             
• Ensure a sound and effective relationship and interface with the central finance team, and in particular Shared Services.
• Ensure compliance with all Group and local deadlines and requirements.         
• Revenue management ensuring timeous and accurate billing of clients and appropriate follow up of outstanding payments in support of Shared services.           
• Management of the development and succession of financial personnel within the DC structures.                         
• Provide direction and advice to the senior management team in relation to risk, commercial contracts, approval of business opportunities and general approach to maximizing financial performance.                                                                            
• Ensure Compliance will all local statutory accounting rules and requirements.
• Interpretation of financial and interrelated operational information 
• Submitting monthly financial information accurately and timeously to meet deadlines.
• Providing management of the Distribution Centre with the appropriate level of Financial and Administrative skills and support.
• To act as a link between the financial/administrative processes and operational functions.                                      
• Conform and promote awareness to staff on ISO 9001, ISO 22716, ISO 13485 and regulatory requirements associated with the QMS.

People Management

• Working in a team environment
• Excellent interpersonal skills
• Ability to work under pressure

Divisional and Functional Experience

• Achievement of operational performance as defined by customer contract and KPI's
• Resolution of queries to orders and waybills
• High level of communication

Functional Experience

• Perform administrative tasks in line with the Standard Operating Procedures and safe working practices
• De-briefing of drivers on return from deliveries

Education / Qualification / Certification Requirements

• Matric / Grade 12 Certificate
• Charted Management Accountant/ Diploma in Cost and Management Accounting
• B. Com with Management / Cost Accounting experience in an operational environment
• Expected Educational Qualification – CA

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Key Accountabilities:

• Be responsible for the implementation of the Group Business Continuity Management Strategy at site level.
• Provide direction and support to the Site Management on the locations BCM Plan held within Logics.
• Ensure BCM compliance to DPDHL and DSC operational standards. 
• Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy. 
• Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months. 
• Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy. 
• Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months. 
• Prepare the plan for periodic audit when needed and assist in its conduct.
• Assist in investigations into Business Continuity Incidents where appropriate.
• Ensure that all BCM events are input into the Logics database within 48 hours of the incident occuring.
• Manage a suitable and sufficient test procedure for the higher risk plans at intervals not exceeding 6 months. 
• DSC SA Performance Target - Injury Frequency Rate
• Implementation, Maintenance and continuous improvement of the OHASA Standard
• Maintenance of policies and procedures

Global Minimum Standards:

• Health and Safety
• Quality Assurance 
• Environmental
• Risk identification process
• Manage the Business Continuity Plan
• Investigations
• Evaluate security technologies and economics processes
• Measuring all aspects of Health and Safety
• Monitoring of SHERQ statistics
• Recording of PPE issues and monitoring their use
• Health and Safety Management
• Training of employees in all safety protocols as well as standard refresher training

Qualifications & Experience

• Relevant degree or equivalent qualification in Risk Management and Health and Safety
• SAMTRAC / NOSA qualification
• Matric
• 3-5 years practical Risk Management experience
• 5 years in a similar position