Vacancies Available at Legal Aid South Africa

KEY OUTPUTS

• Coordinate and support all Education Training and Development initiatives / interventions
• Coordinate the implementation of skills audit and needs analysis to identify employee skill
• Co-ordinate the implementation of Personal Development Plans (PDPs) and relevant training programmes.
• Coordinate training and development administration.
• Coordinate and oversee the management of bursaries
• Processing of all training requests
• Coordination of learnerships and internships
• Facilitate the recruitment and placement of interns and learners
• Monitoring and coordination of bursaries, learnerships and internships
• Assist with month end / quarterly reports.
• Ensure optimal productivity and workflow by effective utilisation of all available resources.
• Assist with the day to day workflow of the department
• Knowledge of relevant legislation informing training and development policies processes and procedures
• Sound knowledge of training and development principles and practices.
• Knowledge and understanding of key principles in Training and Development.
• Knowledge and understanding of latest changes occurring in Training and Development
• Knowledge and understanding of Training and Development Management Systems and Human Resources Management Systems / Principles
• Verbal, Written and Visual Communication Skills
• Computer Literacy and General Business Administration process and systems skills
• Elementary Field Research Skills
• Client Service Orientation

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

• Minimum 3-year National Diploma/Degree in HR (NQF level 6) with specialisation in Training (Learning) and Development.
• Minimum of 2 years working experience in Training and Development environment,
• Experience that would assist the incumbent in driving a service excellence mindset and building relationships within the department.
• Skill Development Facilitator Certification is a prerequisite
• A collaborative style is advantageous
• Service excellence imperative
• Multi-level and diverse stakeholders
• Complexity in co-ordinating across organisational levels.
• Networking with relevant internal stakeholders

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KEY OUTPUTS

• Scheduling of all planning logistics for audit projects allocated.
• To conduct audit reviews and evaluations on internal controls, control self-assessments, risk management, corporate governance practices, adequacy and effectiveness of controls within the Legal Aid SA and rendering related advice to management.
• Compiling of detailed audit programs for all activities that form part of an audit under the supervision of the senior Internal Auditor.
• Co-ordinate the execution of the Audit Programs for specific audits.
• Conducting of entry and exit meetings during audits.
• Drafting audit reports for review by the Internal Audit Supervisor in accordance with all Standard Operating Procedures (SOPS).
• Reviewing of all project working papers on Teammate
• Identifying of risks and ensuring that the supporting audit program is risk based.
• Determine the sampling methodology to be used for the audit program and sample sizes.
• Ensuring the maximum utilization of Inventory Database for Environmental Analysis (IDEA) and Teammate software’s and resolving all troubleshooting issues.
• Overseeing the quality of audit working papers and completion of all audit projects within the stipulated timeframes.
• Ensuring the supervision of all fieldwork and delivery challenges are resolved timeously.
• Perform audit fieldwork for more complicated areas and documenting the audit evidence on Teammate.
• Conducting of entry and exit meetings during audits
• Discussion of more complex exceptions with the Auditee, involving system and legislative issues, and documentation of both exceptions and findings.
• Identification of areas that require specialist intervention.
• Conducting of standard and governance audits including adhoc and special projects.
• Assisting the Internal Audit Supervisors as and when required, in compiling of the Findings Register, Tracking Schedules, Heat maps and Charts.
• Conduct performance reviews of all subordinates
• Recommend leave and appropriate training for subordinates to the Internal Audit Supervisor

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED              

• Three (3) year qualification with courses in Accounting, Auditing, Internal Auditing or Management Accounting.
• Membership to the Institute of Internal Auditors will be advantageous.
• Minimum of three (3) years’ internal audit work experience.
• Working knowledge of Public Finance Management Act (PFMA), National Treasury Regulations, Legal Aid Act and other relevant statutes.
• Working knowledge of King III Code of Corporate Governance.
• Knowledge of Teammate audit software.

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KEY OUTPUTS 

• To manage and monitor contract and compliance within supply chain Department in line with all relevant Legislative Framework.
• Maintain and keep the contract register complete and accurate including the spending against the contract amount
• Policy drafting, review and implementation and developing and implementing compliance and procurement risk management frameworks
• Ensure that SLAS are in place for all contracted services
• Evaluate and monitor contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations
• Liaise with National Treasury to ensure compliance is achieved for all procurement (variations, deviations, etc.)
• Maintain and monitor the irregular, fruitless and wasteful expenditure register
• Ensure that all identified irregular, fruitless and wasteful expenditure is investigated and concluded and where condonation is required, the requests are submitted timeously for approval.
• Ensure that all contracted commitments and critical deliverables are met
• Ensure that Legal Services divisions is consulted regarding contractual non-performances
• Ensure that expired contracts do not continue running without written approval
• Manage the contract risk register and escalate risks and issues as required
• Analyse price proposals, final reports and other data to determine reasonability of prices
• Monthly reporting on contract management and compliance to legislative requirement.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

• A minimum of 5 years’ experience in Public Service Procurement environment, of 1 year should directly be in contract Management and /or compliance management
• Three-year Degree / National Diploma in Supply Chain Management or related or relevant
• Experience that would assist the incumbent in driving a service excellence mindset
• Experience in strategic and business and reporting
• A sophisticated collaborative style is advantageous