Vacancies Available at MICT SETA

MINIMUM REQUIREMENTS: 

• Matric/Grade 12 plus a National Diploma in Human Resource Development/ Administration or another related field or equivalent (NQF level 6) 
• Minimum three (3) years’ administration experience 
• Knowledge of relevant legislature such as Skills Levy Act, SAQA Act, PFMA 
• Flexibility in working hours will be required to meet demands of the role. 
• May be required to work overtime. 

REQUIRED OUTPUTS 
Sector Skills Planning Administration 

• Coordinates and monitors timely submission of WSP and ATRs by all organisations in the sector. 
• Evaluates and file Workplace Skills Plans and Annual Training Reports for outstanding information or documents where required. 
• Updates related documents for information gathering for the Workplace Skills Plans (WSP). 
• Addresses employer queries in respect of the Organising Framework of Occupations (OFO) codes. 
• Support the verification of the SDFs and number of organisations. 
• Acknowledges reports received from employers and maintains the levy paying employer database. 
• Provides accurate and timeous reporting on Workplace Skills Plan and Annual Training Report submissions. 
• Keeps management informed of the success in the increase of WSP and ATR submissions as this informs the Sector Skills Plan. 
• Maintains the register of Skills Development Facilitator’s to ensure an accurate and reliable database for use by registered levy paying companies. 
• Ensures that scarce and critical skills are correctly uploaded on the system. 

Stakeholder Services and Liaison 

• Engage with the stakeholders on capacity building and training them on how to submit the WSP and ATR. 
• Ensures all queries and requests from stakeholders are handled timeously. 
• Assist with the SDF applications. 
• Ensures beneficiaries of grant payments are kept informed of the status of grant payments to ensure positive stakeholder relations. 
• Renders support of the SDFs, HR practitioners and Training Committees to improve the quality of skills development interventions in the sector. 
• Support new companies that wish to submit their WSPs when necessary. 
• Providing feedback to the stakeholders like the approval letters that they will use for the BBBEE purposes. 
• Data collection and filing. 

Risk and Compliance 

• Assist with the submission of mandatory reports and information. 
• Prepare reports by collecting information for the Manager. 
• Prepares file sample for audit purposes for current financial year by printing documentation off the system. 
• Prepares file sample for audit purposes for previous financial years by traces documents on the system or physically retrieving CDs from the storeroom. 
• Checks files to ensure that all documentation is contained in sample as per audit requirements. 
• Follows up with Training Providers for outstanding information and submits to Manager for verification before inclusion into file samples. 
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. 
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation. 

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MINIMUM REQUIREMENTS: 

• A Bachelors Degree in Human Resource/Human Resource Development, Public Management, Project Management, Business Management or NQF7 equivalent 
• A qualification in Total Quality Management will be advantageous  
• At least 4 years experience in Education Training and quality Assurance 
• Knowledge of the Skills Development and National Qualifications Framework Acts 
• Knowledge of the QCTO processes and procedures 
• Knowledge of Skills Development policy and regulation 
• Knowledge South African Qualifications Authority (SAQA). 
• Ability to work within a fast-paced environment which requires agility with time management 
• A valid driver’s license and willingness to travel is essential 
• May be required to perform ad-hoc tasks as allocated by management 

ROLES AND RESPONSIBILITIES

 Accreditation and Quality Assurance  

• Manage accreditation related projects.  
• Provide support and conducts provider monitoring.  
• Monitor training sitesto assess compliance to set standards for training implementation. 
• Compile progress reports on project implementation and provider accreditation. 
• Make recommendations for interventions to ensure all accreditation standards are met at all times. 
• Manage and recommend accreditation and assessment centre registration. 
• Conduct site visits, compile reports for approval and generate the available documents.
• Present accreditation and verification reports to the accreditation committee.  
• Ensure proper filing for auditing purposes. 
• Attend and participate in technical, functional, and advisory committee meetings as needed. 
• Coordinate and provide oversight Artisan and Non- Artisan training projects. 
• Coordinate and provide oversight the conducting of panel assessments, investigate appeals and work on the Artisan Recognition of Prior Learning (ARPL) processes. 
• Quality assures all administrative tasks undertaken by Administrators. 

Risk and  Compliance  

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.  
• Support and provide evidence to all internal and external audit requirements. 
• Maintain quality risk management standards in line with relevant requirements.  
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity. 
• Review related Standard Operating Procedures in consultation with the Manager: ETQA to ensure business optimisation. 
• Adhere to all relevant laws, policies and Standard Operating procedures throughout the Organisation. 

Stakeholder Management and Relations  

• Build and maintain relationships with all MICT SETA business units for the purposes of expectations management and knowledge sharing. Provide advocacy on matters related quality assurance to empower the MICT SETA stakeholders to make informed decisions. 
• Represent and participate in the organisation’s committees and tasks teams when required. 
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required. 
• Implement timeous communication on progress and challenges in achieving the operational work plans to impact stakeholders. 
• Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement.