Administrator Sector Skills Planning at MICT SETA

MINIMUM REQUIREMENTS: 

• Matric/Grade 12 plus a National Diploma in Human Resource Development/ Administration or another related field or equivalent (NQF level 6) 
• Minimum three (3) years’ administration experience 
• Knowledge of relevant legislature such as Skills Levy Act, SAQA Act, PFMA 
• Flexibility in working hours will be required to meet demands of the role. 
• May be required to work overtime. 

REQUIRED OUTPUTS 
Sector Skills Planning Administration 

• Coordinates and monitors timely submission of WSP and ATRs by all organisations in the sector. 
• Evaluates and file Workplace Skills Plans and Annual Training Reports for outstanding information or documents where required. 
• Updates related documents for information gathering for the Workplace Skills Plans (WSP). 
• Addresses employer queries in respect of the Organising Framework of Occupations (OFO) codes. 
• Support the verification of the SDFs and number of organisations. 
• Acknowledges reports received from employers and maintains the levy paying employer database. 
• Provides accurate and timeous reporting on Workplace Skills Plan and Annual Training Report submissions. 
• Keeps management informed of the success in the increase of WSP and ATR submissions as this informs the Sector Skills Plan. 
• Maintains the register of Skills Development Facilitator’s to ensure an accurate and reliable database for use by registered levy paying companies. 
• Ensures that scarce and critical skills are correctly uploaded on the system. 

Stakeholder Services and Liaison 

• Engage with the stakeholders on capacity building and training them on how to submit the WSP and ATR. 
• Ensures all queries and requests from stakeholders are handled timeously. 
• Assist with the SDF applications. 
• Ensures beneficiaries of grant payments are kept informed of the status of grant payments to ensure positive stakeholder relations. 
• Renders support of the SDFs, HR practitioners and Training Committees to improve the quality of skills development interventions in the sector. 
• Support new companies that wish to submit their WSPs when necessary. 
• Providing feedback to the stakeholders like the approval letters that they will use for the BBBEE purposes. 
• Data collection and filing. 

Risk and Compliance 

• Assist with the submission of mandatory reports and information. 
• Prepare reports by collecting information for the Manager. 
• Prepares file sample for audit purposes for current financial year by printing documentation off the system. 
• Prepares file sample for audit purposes for previous financial years by traces documents on the system or physically retrieving CDs from the storeroom. 
• Checks files to ensure that all documentation is contained in sample as per audit requirements. 
• Follows up with Training Providers for outstanding information and submits to Manager for verification before inclusion into file samples. 
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. 
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.