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  • Posted: Mar 6, 2025
    Deadline: Not specified
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  • Growthpoint is the largest South African primary listed REIT and is well on its way to becoming a leading international property company. It provides space to thrive with innovative and sustainable property solutions in a diversified portfolio of 533 properties it owns and manages, including 473 properties in South Africa, 59 properties in Australia through ...
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    2025 Facilities Management Graduate - Retail Cape Town

    Duties and responsibilities

    • Demonstrating strong problem-solving approaches, including the ability to analyse and implement changes to service delivery and directly contribute to continuous service improvements. 
    • Demonstrating strong written and verbal communications daily by producing reports, papers, briefings, policies, articles and other documentation and presenting these as and when required. 
    • Assisting in implementing recommendations from their respective property sectors including monitoring and reviewing action plans. 
    • Preparing business reports and communication appropriate to the intended audience that deliver the required impact and outcomes. 
    • Developing and maintaining effective working relationships with all colleagues within the host function/team, project teams and other key contacts, internally and externally.
    • Becoming a proactive team member, participating in meetings and events as appropriate and required. 
    • Taking responsibility for your continuing professional and personal development.
    • Contributing to the wider planning of the business as required. 
    • At all times, acting in accordance with Growthpoint values.

    Graduate Summary

    • Cape Town – Retail Facilities Management 
    • This individual will be exposed to all facilities management activities within the retail sector.
    •  From maintenance to supplier management, the Graduate will experience and learn how important it is to keep Retail Shopping Centres operating at their best. 
    • By the end of the Graduate programme, the successful individual will be able to share solid knowledge about their experience. 
    • Qualification Required: BSC Construction Management / Quantity Surveying

    Requirements

    Experience 

    • No prior Work experience (Vacation Work Accepted)

    go to method of application »

    Property Administrator - Retail Cape Town

    Duties and responsibilities

    • Draft offers and electronically forward copy of agreement of lease and tenant criteria documents.
    • Follow up on outstanding lease agreements and on FICA documentation.
    • Draft lease agreements i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents.
    • Liaise with tenants, Portfolio Manager, Leasing Manager, Credit Controllers, and agents about lease agreements.
    • Ensure correct loading of agreements on the system.
    • Ensure the correct loading of debit orders.
    • Open and up keep tenants’ files.
    • Attend to lease audits.
    • Complete and up keep outstanding lease reports as well as reports on new lets and renewals already concluded.
    • Assist Portfolio Manager and SBU as and when required.
    • Advise meter readers of any changes.
    • Assist with compilation of the monthly report packs.
    • Assist with the budget process.
    • Perform secretarial functions when requested.
    • Assist with deposit refunds and returning of bank guarantees.
    • Calculate annual and insurance rates adjustments for loading onto MRI.
    • Prepare renewal sheets with information on current and budgeted charges.
    • Prepare take back inspection reports and notify Building and Leasing Managers.
    • Write housekeeping letters and reports.
    • Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries.
    • Weekly reporting on outstanding offers / leases / FICA.
    • Monthly reporting on GLA / vacancy movements.

    Requirements

    Experience

    • 2-3 years of experience in a documentation and secretarial environment or similar environment.
    • Knowledge of leasing process and documentation will be an advantage.

    Qualifications

    • Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.

    Method of Application

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  • Send your application

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