Personal Assistant at PricewaterhouseCoopers (PwC)

Job Description

The PwC Deal Our people make an impact through their dedication to client service, creativity, and high performance. Whatever your passion, the opportunities available to you at PwC will help you realise your career aspirations. As an organisation with an increasingly agile workforce, we're open to a variety of flexible working styles. We're committed to collaboration and strong relationships that help our clients and our people realise their ambitions. Well known for our technical excellence, we're also a firm brimming with energetic and inspirational people who want to build a diverse career in a progressive, global organisation. What's in it for you? The opportunity to join a diverse and progressive team, with the chance to learn from inspirational people committed to ensuring each and every interaction is an opportunity to learn, challenge and innovate. About the role The successful candidate will be responsible for providing quality administrative and personal assistance support to two Assurance Partners in Cape Town. The candidate will also be required to assist managers and staff within the department. Essential skills and experience Required qualifications

Secretarial Diploma and at least 5 year relevant Personal Assistance experience

Desirable skills or attributes

• Strong attention to detail
• Administrative skills
• Agile and proactive approach to work
• Ability to be flexible adapt to change
• Ability to plan ahead and balance competing demands will be a key factor in being able to promptly prioritise a heavy workload
• Proficient in the use of Google works
• Advanced knowledge of Microsoft Word, Excel and Powerpoint
• Knowledge on the use of a time/debtors management application/system for recording time and billings – Maconomy (PwC Current Internal Practise Management System) an advantage
• Excellent telephone skills
• Ability to be creative - fixing up the design and layout of Powerpoint presentations
• Ability to work under pressure
• Ability to handle internal and external queries in a polite & professional manner
• Strong communications and interpersonal skills
• Ability to work well without supervision
• Ability to think and apply innovative responses to problems or challenges
• Ability to build effective relationships across the firm in order to gather information and deliver results
• Sense of urgency to complete tasks
• Perform repetitive tasks to a high standard
• Team worker & cooperativeness with colleagues
• Proficient in English (Writing; Speaking)
• Accurate typing skills (minimum 60 words per minute)
• Must be client service orientated
• Strong self-management and organisational abilities
• Well-presented and self-motivated
• Ability to communicate confidently and professionally with people at all levels and build relationships with PwC staff and clients. High level of ethics and integrity.
• Must be prepared to work overtime if required

Responsibilities

Particular focus areas include:

• General secretarial duties
• Diary management – maintain and coordinate electronic appointment s including meeting rooms
• Monitoring Partners/Directors telephone and voicemail, and directing queries as appropriate
• Rerouting calls at own discretion where applicable
• Arranging conference calls – Webex
• Assisting with arrangements for client/internal meetings/events including meeting room and catering bookings, preparation of agenda’s; transcribing minutes and handling correspondence; handling the relevant event related logistics as required
• Working in conjunction with other PA’s in the group
• Completing and updating and maintaining records of various client contact information in the practise management system
• Taking minutes at meetings
• Checking invoices and vouchers, keeping record of invoices
• Communicate any client related costs to managers
• Planning of events/conferences as required
• Capturing of timesheets and expense sheets on Maconomy (PwC Current Internal Practise Management System)
• Typing and filing of documents/presentations
• Production of word and excel documents including correspondence, reports, internal memo’s, file notes and various other documents including proof reading; editing and formatting to a high standard
• Production, formatting and editing various powerpoint presentations
• Maintain general & manager’s confidential filing
• Arrange payment of invoices for meetings/conferences/services
• Travel arrangements using the Travel Request database and liaising with Rennies Travel
• Hotel and transfers for partners/clients visiting our office
• Providing support with proposals when necessary
• Regular interaction with clients and various external providers
• Weekly & Monthly preparation and processing invoices (billing) on Maconomy (PwC Current Internal Practise Management System)
• Prepare and process IOCN’s both debit and credit where applicable
• Arranging payments when required - completing the cheque requisition form and give it to the Finance department.
• Supporting Partners/Directors to whom you report with their various roles within and outside the firm (Committee Support Functions)
• General office support – photocopying, printing, binding and delivery of documents as needed
• Ordering business cards when required - create the templates & email orders through.
• Supporting partners to keep various records up to date – E-learnings/CPD etc..
• Data capturing as required
• Distributing incoming and outgoing mail.
• Assisting other PA’s with workload where capacity allows
• Being a support and aid to the partners you report to

The skills

we look for in future employees We're very proud of our unique culture, and expect our people to demonstrate skills and behaviours that will support us in implementing our business strategy. This is important to the work we do, both for our business and our clients. These skills and behaviours are a strong component of our global leadership framework: The PwC Professional. Diversity We work in a changing world that offers great opportunities for people with diverse backgrounds and experiences. We seek to attract and employ the best people from the widest talent pool, as well as those who reflect the diverse nature of our society. And we aim to encourage a culture where people can be themselves and be valued for their strengths. Our strength lies in creating value through diversity. Whether you're an accomplished professional or a promising new talent, you'll have opportunities to continuously learn, grow and advance in your career within our network. Our diverse client mix gives you an opportunity to make a difference by working with clients across South Africa and clients with a global reach. We know that the skills and experiences you gain with us will stay with you throughout your career. So join PwC. We'll help you to reach your full potential. Take the opportunity of a lifetime. Industry TICE - Technology, Information, Communication & Entertainment