Project Administrator at LED lighting SA

Job description

Salary to commensurate with qualifications and experience

Application deadline: 29 September 2017

We require a project administrator to administer and organise various projects for our current and future key accounts. The position requires a confident, proactive and hardworking individual who can drive a task from commencement to completion. The incumbent will work closely with project managers and key account managers to prepare comprehensive action plans which includes resources and timeframes. The successful candidate must have excellent time management and communication skills as client and internal team interaction is required to ensure that deadlines are met.

Minimum Required Responsibilities (but not limited to):

• Provide comprehensive and professional project management service to project managers and key account managers
• Manage project requests and proposals
• Liaise with clients to define project requirements and objectives
• Attend the required project meetings – internal and external
• Create and maintain project documentation – meeting minutes, notes and reports ensuring that these are documented accurately and correctly
• Implement and administer sales proposals
• Implement project management plans and project schedules
• Set timeframes and milestones, monitoring the progress, completion and success of tasks
• Create and complete project progress reports timeously and distribute to project managers, key account managers and other stakeholders
• Ensure that project costs, time, quality and client satisfaction are successful
• Maintaining close contact with procurement department to mitigate stock shortages
• Keep abreast of production challenges which might influence product completion date
• Monitor project progress and handle any issues that may arise
• Act as the point of contact and communicate project status to all involved
• Work with relevant Project Manager to eliminate obstacles
• Perform any work-related duties and responsibilities that may be assigned from time-to-time by the Line Manager

Qualifications and Experience

• Grade 12 or equivalent SAQA approved qualification
• Minimum of 3 to 5 years relevant work experience OR
• Relevant tertiary qualification with 2 to 3 years relevant work experience
• Proficient in Microsoft Office Suite programmes
• Ability to complete technical sales proposals
• Experience in full project cycle is advantageous (pre-and post-tender)
• Familiarity with risk management and quality assurance control
• Valid driver’s licence

Key Competencies and Attributes

• Excellent communication skills
• Well-groomed and presentable
• Problem analysis and assessment skill
• Judgment, initiative and problem solving
• Planning and organising
• Work and time management
• Attention to detail and high level of accuracy
• High level of Integrity
• Adaptability
• Teamwork and collaboration