EEIP Administrator at IBM

Job description

• This position is primarily responsible for supporting daily administration activities of the EEIP (Equity Equivalence Investment Programme).
• The EEIP Administrator is responsible for all administrative activities and assists in coordinating all aspects of daily administration and operations of the EEIP
• The role provides support to the EEIP Executive, EEIP Management Team (EDP Manager, AP Manager and EEIP Operations Manager) taking direction from the EEIP Executive.

Main Function

• Execute all administrative activities and functions related to the programme management and Operations
• Responsible for collection, processing and administration of EEIP reporting data (supplied from internal and external sources) - ensuring accurate, timely and up to date completion
• Responsible for Managing meetings end to end – scheduling, minutes, distribution, team room management, tool management
• Responsible for management of data and information for all presentations related to EEIP management and operation and per other EEIP management team requests
• Assist with compliance testing, controls peer review and audit activities
• Diary management for the EEIP Executive
• Act as a key point of contact for the EEIP Team to the broader IBM community
• Act as a key point of contact for the EEIP Team to the external EEIP stakeholder community (Dti, DST, Wits etc)
• Provide support to the EEIP team on administrative matters relating to HR, Procurement, Payroll, Business Controls, Finance (by being the liaison to the broader IBM community)
• Executes the procurement process or any other payment process to meet the requirements of the EEIP Management Team

Skills And Competencies

• Excellent verbal and written communication skills
• Excellent PowerPoint presentation preparation skills
• A self-starter who is a good problem solver, very organized, with strong attention to detail
• Must be able to work individually as well as be a team player.
• Proficiency in use of Spread sheets, Presentation tools and word processing packages.
• A working knowledge of HR processes
• A working knowledge of marketing and communications