Office Administrator/Girl Friday/Receptionist at Siemens

Job description

Ref No: (255423)

What are the responsibilities of the role?

Goals & Mission

Organizes office administration, in support of an assigned professional or manager team

What are the responsibilities of the role?

• Completes assigned day-to-day tasks such as:
• Meeting and greeting clients, receiving deliveries and arranging couriers
• Monitoring visitor access and maintaining security awareness
• Ordering office supplies
• Acting as the health and safety representative
• Updating of the Asset Register
• May assist in preparing annual budgets, and completes analysis of monthly budget activity.
• Schedules appointments and meetings, writes respective minutes and protocols, and arranges catering.
• Coordinates and establishes all travel arrangements, and reconciles travel and expense reports.
• Answers, screens, and places phone calls, and manages in- and outbound correspondence.
• Monitors all information flow, including maintaining paper and electronic files.
• Prepares presentations, reports, statistical charts and briefings.
• Assist with Order Processing
• Assist in integration of new office technologies and systems as appropriate.
• Coordination of the Staff Movements register

What do I need to qualify ?

• Senior Certificate (Matric) or equivalent
• +-3 years experience in a similar Role
• Office management diploma (Advantageous)
• Knowledge and experience working on Office Packages such as word/excel/Power point/Outlook
• SAP Experience is advantageous
• Must reside in the Western Cape Province

Personal Attributes

• Good Organisation Skills
• Customer service oriented
• Ablility to deal with difficult clients or customers
• Self-motivated and energetic
• Good Communication skills
• Must be fluent in English