31000026 - Administration Officer (Accounts) at eThekwini Municipality

Key Responsibility Areas:

• Responsible for the maintenance/updating of Contracts Database.
• Capturing the contract details for all contracts, after having first analysed the pricing details, supplier details, and contractual details of new contracts to check for correctness.
• Checking of payments on hold, contracts due for renewal, surety bond and release of payments where contractual requirements are met.
• Prepares and forwards draft contract documents to Units or Managers (Supply Contracts) as applicable for approval and/or amendments.
• Scrutinising all tenders received for patent contractual divergencies and clarifying issues prior to preparation of schedules.
• Compiling schedules of all tenders received after clarifying divergencies with tenderer.
• Assessing and preparing for payment all SEIFSA formula and metal, PVC etc, price adjustment claims.
• Monitoring of non placement of orders under fixed quantity contacts, non receipt of surety bonds, completed contracts and drafting of completion certificates.
• Receives and controls all samples submitted by tenderers and release thereof on acceptance of tenders.
• Providing general clerical/administrative assistance for the Division as requested including attending to general supply contract queries and maintaining mailing lists of suppliers.

Essential Requirements:

• Diploma (NQF Level 6) in Supply Chain Management or Logistics or Procurement or any other related and equivalent qualification.
• 2 Years relevant experience.
• Computer Literacy.

Preferred Requirements:

• 3 Years relevant experience.