PA/SECRETARY at The Jupiter Drawing Room

Job description
This role would include working on the areas outlined below:

• Management of CEO’s diary.
• To have good knowledge of all important clients and contacts linked to the agency and CEO, in order to be able to professionally re-direct them in the case that CEO is not available.
• Implementation of presentations and documents for CEO (or senior management).
• Organisation and coordination of any travel needs for senior management. (Flight bookings will be done by another department.)
• Being on call at all times irrespective of CEO’s presence within the agency.
• To liaise, when necessary, with other departments regarding the diary and availability of CEO.
• Being timeous and in the agency from a minimum of 8:30 to 5pm every working day.
• Being professional and discreet at all times regarding any potentially confidential information that might be dealt with.
• Overseeing the needs for reception including assisting with managing the switchboard for one hour of a day so that the receptionist can take a lunch break.
• Managing and scheduling meetings for the management team.
• Organising catering needs for the management team meetings.
• Potentially assisting the CEO with any requirements that might be needed by him outside the office environment e.g.: deliveries or such small tasks.
• Must have own car and a valid drivers licence.

We are looking to hear from you!