Senior Project Coordinator at Alexander Forbes

Job description

Closing Date: 26 May 2017

Alexander Forbes Emerging Markets is looking for a Senior Project Coordinator to oversees the planning, implementation and tracking of specific short- to medium-term projects which have a beginning, an end and specified deliverables.

The role reports directly to the CEO Emerging Markets.

EDUCATIONAL BACKGROUND & EXPERIENCE

• University Degree in Economics, Commerce, Law or similar
• Knowledge of project management
• 5+ years planning or consulting and/or management experience
• French language skills (negotiation level) are an asset
• Simple accounting
• Data base management
• Spreadsheets
• E-mail
• Internet

WORKING CONDITIONS

• Senior Project Coordinators usually work in an office environment but the purpose of the projects may sometimes take them to non standard workplaces.
• Senior Project Coordinators work a standard work week but may be required to work some evenings and weekends to meet project milestones.

JOB REQUIREMENTS

• Project Planning
• Define the scope of the projects in collaboration with senior management
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the projects
• Determine the resources (time, funds, equipment, etc) required to complete the projects
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with senior management and all other staff that will be affected by the projects activities; revise the schedule as required
• Determine the objectives and measures upon which the projects will be evaluated at its completion
• Project Initiation
• In consultation with the appropriate managers, commit staff with appropriate skills for the projects activities
• Manage projects staff and collaborators according to the established policies and practices of the organization
• Ensure that all project members receive an appropriate orientation to the organization and the projects
• Contract qualified consultants to work on the projects as appropriate
• Project Implementation
• Execute the projects according to the project plan
• Develop forms and records to document project activities
• Set up files to ensure that all project information is appropriately documented and secured
• Monitor the progress of the projects and make adjustments as necessary to ensure the successful completion of the projects
• Establish a communication schedule to update stakeholders (Group Board of Directors, Group CEO, Senior Management, Project Members) including appropriate staff in the organization on the progress of the projects
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
• Project Control
• Write reports on the projects for management and for sponsors
• Communicate with sponsors as outlined in sponsor agreements
• Monitor and approve all budgeted project expenditures
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
• Ensure that all financial records for the projects are up to date
• Prepare financial reports and supporting documentation for sponsors as outlined in sponsor agreements
• Project Evaluation
• Ensure that the project deliverables are on time, within budget and at the required level of quality
• Evaluate the outcomes of the projects as established during the planning phase

JOB COMPETENCIES

• Ethical Behaviour
• Effective Communication
• Creativity & Innovation
• Teamwork
• Leadership Qualities
• Organizing Skills
• Decision Maker
• Strategist
• Solution Driven