Financial Controller at BCX

Job description

Purpose of the job:

To be actively involved in one or more of the following functions:

• Financial Accounting and Analysis, Credit and collection, Accounts payable, Accounts receivable, Billing, Payroll, Fixed assets, Cash management, Commission, Forecasting and Budgeting.
• Responsible for providing relevant financial management information to NGA Africa (Pty) Ltd to assist them in the financial management decision making process, reporting directly to the Financial Manager.

ROLES AND RESPONSIBILITIES

JOB OBJECTIVES

• To supervise the accurate and timeous financial accounting related to the accounts receivable, accounts payable, cash management and fixed asset processes on operational and business unit level
• To provide support and assistance to the Financial Manager of NGA Africa (Pty) Ltd
• To enable business decision making by providing meaningful management information and forecasting
• To perform accurate and timeous management and financial accounting duties such as the preparation of management accounts, financial planning or budgeting, pricing, reporting of budget variances, cost control and cost analysis programmes on operational and business unit level
• To ensure that the management and financial accounting policies, processes and practices are adhered to and implemented to build capability and create a high performance work environment
• The need to be aware of and adhere to all GAAP statements
• The need to be abreast of current trends and developments in accounting and related fields
• To obtain, assign and lead/manage people to execute the different department’s objectives and initiatives
• To deliver quality customer service
• The need to adapt to the pace of organisational change
• CUSTOMERS
• Financial Manager
• NGA Africa Finance team
• NGA Africa Management
• NGA Africa employees
• NGA Africa Board of Directors
• People Management
• Oversee and review all applicable staff activities
• Provide coaching and guidance and ensure that the necessary training takes placeAccounts Receivable
• Champion the AR and related processes – ensure all queries are resolved and proactive identify ways to improve the processes
• Manage and approve monthly debtor reconciliations as required
• Review and guide staff on key customer reconciliations
• Review and authorise all correcting AR journals
• Ensure Debtor master data is maintained i.e. banking details, account allocation, ens.
• Manage the debtors age analysis
• Ensure the verification of AR invoices
• Manage inter-company accounts and payment thereof
• Provide input to Accountant as required for cash flow management purposes
• Perform all AR related account reconciliationsAccounts Payable Management
• Champion the AP and related Purchase Order (PO) processes – ensure that all queries are resolved and proactive identify ways to improve the processes
• Manage and approve monthly supplier reconciliations as required
• Review and guide staff on key supplier reconciliations
• Review and authorise all correcting AP journals
• Ensure creditor payment, processing and allocation is done
• Manage payment for creditors
• Maintain creditor master data i.e. banking details, account allocation
• Manage the creditors age analysis
• Ensure the verification of AP invoices
• Manage inter-company accounts and payment thereof
• Provide input to Treasury as required for cash flow management purposes
• Perform all AP related account reconciliationsCash Management
• Champion the CM and related processes – ensure that all queries are resolved and proactive identify ways to improve the processes
• Manage service codes for allocation of charges allocated to Bank Statements
• Manage creditor master data on Electronic Banking i.e. banking details
• Ensure the verification of all payments requested
• Provide input to Treasury as required for cash flow management purposes
• Perform all CM related account reconciliationsFixed Assets
• Champion the FA and related processes – ensure that all queries are resolved and proactive identify ways to improve the processes
• Manage Fixed Asset register and always ensure all assets can be physically verified
• Provide input to Treasury as required for cash flow management purposes
• Perform all FA related account reconciliationsGeneral ledger
• Ensure the correctness and accuracy of the General Ledger
• Continuously ensure that the setting up, maintaining and reconciling of the general ledger is done timeously and proficiently
• Always verify that charges are made to the correct account
• Constantly review the general ledger in order to ensure that all data contained within is accurate, correct and complete
• Ensure that the general ledger complies with all applicable accounting, legal and NGA Africa requirementsJournal entries (All modules where applicable)
• Proficiently complete and manage the journal entries to ensure that they are correct and complete
• Always verify that charges are made to the correct account
• Immediately inform the relevant party(ies) of any mistakes that need correction and then manage the corrected journal entry
• Ensure that the journal entries comply with all applicable account, legal and NGA Africa requirementsAnalyse Income Statement
• Effectively analyse the Income Statements to ensure that it is accurate and complete
• Expertly review accounts to ensure that all monthly activity has been recorded and is in alignment with the latest forecast / budget or that the variances from the forecast / budget can be explained
• Always verify that charges are made to the correct account and correct profit / cost centre
• Any deviations or mistakes need to be corrected immediately
• Ensure that the Income statement complies with all applicable accounting, legal and NGA Africa requirementsManagement Accounting
• Constantly maintain the books of account for NGA Africa (Pty) Ltd
• Successfully maintain proper ledgers with supporting documentation and reconciliations
• Accurately prepare monthly management accounts
• Review and ensure completeness and sanity of monthly management accounts
• Review of financial results to ensure correct allocation to enable profitability reporting (by client by line of business)
• Review completeness of revenue, including WIP, and match income and costs
• Precisely prepare year-end audit and tax packs
• Budgeting/Forecast management and capturing
• Working together and aligning with all other accountants to ensure correct information for Management
• Reporting Management
• Reporting & Analysis
• Assist in the preparation and review of monthly management reports
• Follow up of queries received from ManagementBalance sheet reconciliations
• Timeously complete and review balance sheet reconciliations in order to ensure that all data contained within is accurate, correct and complete
• Immediately correct, or inform the relevant party(ies) of, any deviations or mistakes
• Ensure that the balance sheet complies with all applicable accounting, legal and NGA Africa requirementsCommission
• Prepare monthly commission calculations for all Sales personnel and ensure timeous commission provisions are madeGeneral finance administration
• Ensure that monthly VAT and PAYE returns are submitted and paid for
• Timeously obtain a tax clearance certificate for NGA Africa (Pty) LtdMonth-end & Financial Year-end Management
• Ensure that month-end and financial year-end time tables are adhered toInternal Control
• Assist in the identification of internal control weaknesses and suggest/implement improvements
• Monitor the assurance to Finance policies and proceduresCustomer Services
• Ensure service delivery to external and internal customers of the company
• Respond promptly and proficiently to and solve queries received. If any issues arise, swiftly resolve them and refer issues that cannot be resolved upwardsAd Hoc
• Perform other activities to achieve the goals of the company
• Conforms and adheres to rules and regulations of the company
• Adheres to ethical / or principles of morality

Desired Skills and Experience

KNOWLEDGE AND SKILLS

BEHAVIOURAL INDICATORS

• Computer literacy
• Uses relevant Microsoft applications;
• Creates computer documents and reports according to standard guidelines; and
• Is able to navigate the internet / intranet. MS Office
• Efficiently utilises knowledge of the various MS Office Product range: MS Outlook, MS Excel, MS Word and MS PowerPoint. Critical thinking
• Identifies quickly and accurately the critical issues when making a decision or solving a problem. Decision-making and judgement skills
• Develops and evaluates alternative courses of action aimed at addressing a specific issue. Detail Orientation
• Compares data to ensure accuracy and correctness of data and to identify irregularities;
• Notices discrepancies and inconsistencies in available information;
• Continually detail focused & inquisitive; and
• Continuously compares, attends to detail, plans and insists on quality. GAAP- Generally Accepted Accounting Principles
• Understands generally accepted accounting principles. Principles, procedures, practises and theories of accounting
• Understands and evaluates conformance to Accounting Principles; and
• Continuously adheres to all principles, procedures, practises and theories of accounting. Problem solving skills
• Uncovers the root cause of a deviation in order to take corrective action. Recording and reporting skills
• Effectively and accurately records and reports accounting matters; and
• Structures and prepares a report in accordance RMT’s standards Time and priority Management
• Is able to plan work so that maximum efficiency is obtained;
• Continuously structures work in an organised and effective manner; and
• Is able to prioritise the workload in order of importance in an efficient and organised manner. Understands NGA Africa’s Business Ethics and Values
• Understands RMT values and ethics ; and
• Treats all employees in line with RMT’s values and ethical guidelines.

Interpersonal skills

• Continuously maintains healthy working relationships with all team members;
• Consistently self-confident and assertive;
• Interacts in a friendly manner;
• Feels comfortable among people; and
• Is able to feel accepted and be accepted by others.