Administrator & Personal Assistant: Legal Department at RSM

Job description

We are currently looking for an Administrator & Professional Assistant: Legal Department for our Johannesburg office. Below is a guideline of the role and responsibilities, qualifications and requirements.

ROLE AND RESPONSIBILITIES

• Attending to all aspects of the administration of the Legal Department, including time management reporting, WIP reporting, invoicing, following up with clients, etc
• Reporting to Head of Legal and all matters relating to the administration of the Legal Department
• Engaging with clients and members of staff
• Preparing engagement letters
• Preparing client proposals
• Daily management and diarising of professional files
• Managing the diaries of all professionals, including making appointments and attending to travel arrangements
• Filing tasks
• Typing, amending and formatting of documents
• Ad hoc: attending to the personal matters of professionals within the Legal Department

QUALIFICATIONS AND EXPERIENCE

• At least 5 years’ experience as a Commercial Professional Assistant or Administrator
• Bcom in Business Administration would be an advantage
• Service to 5-7 professionals

SKILLS AND COMPETENCIES

• Ability to work under pressure and meet deadlines
• Excellent written and verbal communication in English
• Exceptional spelling and proficiency with English language
• Deadline driven and able to deal with high pressure environment
• Accuracy and attention to detail is crucial
• High level attention to detail is critical.
• Communication & interpersonal skills.
• Sense of urgency & assertiveness
• Computer literacy required at an advanced level: Outlook, MS Excel, MS Word
• High energy level
• Good judgment