Accounts Payable Clerk - Bellville at Sanlam Group

What will you do?
This position will be responsible for the preparation and processing of supplier invoices, payments and creditor reconciliations.  This role is furthermore responsible for ensuring that all vendor invoices received are validated and accurately recorded and that vendor queries are resolved. 

What will make you successful in this role?

• Invoice capturing and processing
• Ensure all required monthly processing is completed within the agreed Service Level Agreements (SLA’s)
• Capture and and process vendor invoices within SAP, including:
• Scan invoices using the enterprise scanner and ensure all details are captured accurately and saved on the system in the correct format ready for distribution to the Accounts Payable team for further processing
• Manually capture invoices on the system for any missing information from the OCR process or information captured erroneously
• Prepare invoice entry with no purchase order if it has been determined that the invoice should not carry a purchase order and ensure the correct process to raise this invoice has been adhered to  
• Create credit memos in instances where the supplier is required to re-issue an invoice and ensure the process has been followed correctly
• Edit invoices when a request to re-work is received from the Cost Centre Manager and submit the edited invoice for further approval
• Post invoices on the system once it has been approved by the relevant staff and ensure that it is available for any addition to a payment proposal 
• Edit Down Payment requests if the invoice requires to be re-worked and submit the edited invoice for further approval by the relevant parties
• Capture invoices on the system and ensure timely submission for processing and approvals
• Capture vendor details electronically and ensure that the vendor details are up to date
• Request updated invoices and ensure that processing has been completed and filed 

Relationship

• Work collaboratively within Accounts Payable to ensure vendors are paid on time
• Work collaboratively with customers and other Business Units resolve vendor queries
• Work collaboratively with Operations teams to resolve purchase order issues
• Work collaboratively with Procurement

Qualification and Experience

• Advanced Diploma in Commerce, Accounting, Finance or relevant field from a recognised institution
• 1 year of solid understanding of basic accounting principles, procurement and payables knowledge
• 1 year in-depth knowledge and understanding of procurement and payables accounting principles and accounting software
• 1 year experience with relevant financial management systems
• 1 year functional knowledge in AP and Procurement System / ERP experience

Behavioural Competencies

• Demonstrate ability to manage different levels of complexities in a timely manner
• Must be action oriented
• Must have good interpersonal skills
• Demonstrate good planning skills
• Must be a fast learner
• Should demonstrate resilience
• Must be quick to understand Sanlam operations as well as the technology used