Accounts Payable Controller Goods and Services at TotalEnergies

Candidate Profile

• Thorough understanding of oil industry
• Thorough understanding of the Source to Pay and AP processes
• Technical skills required: Vendor reconciliation knowledge, SAP knowledge and experience, especially accounts payable
• Key competencies include analytical ability and questioning, very good communication both verbal and written, planning and organising skills, cross functionality, good interpersonal skills, ability to meet strict deadlines; English is the working language

Activities

• Reporting, analysing and controlling of Goods & Services vendor accounts and related transactions.
• To review priority vendor reconciliations for accuracy and follow up of outstanding items.
• To ensure all payments are approved, batched and given to Treasury on time.
• To prepare monthly KPIs for the department i.e. late payment, vendor listing, GRIR, sub to GL
• To monitor and control open Vendor listing items for goods and services transactions monthly
• To monitor and control goods & services queries monthly
• To assist staff with respect to queries and training requirements.
• To ensure the effective operation of the department in the absence of the Line Manager
• To ensure the monthly submission of reconciliations for the Top vendor accounts by the relevant AP controllers and review the recons and update line manager.
• To ensure returned tickets from the SSC are closed within the same month.

Preparation of timeous payments for allocated vendors and accurate recording of vendor liabilities in Harmonie.

• To monitor and control the Service Now platform invoice repository for Accounts Payable through the P2P process.
• To verify invoices received and upload them on SNOW for the SSC processing.
• To accurately verify invoices before uploading on SNOW and ensure invoices are paid within the due date.
• To ensure that business rules are adhered to regarding the payments of vendors.
• To liaise with business and vendors to clear all invoices received but goods receipting has not been completed.
• To clear open items on the vendor listings.
• To perform monthly reconciliations of Top vendor accounts and adhoc reconciliations on other vendor accounts when required.

HSEQ

• To deliver excellent customer service to vendors, customers and other contacts
• To help improve and optimise controls and processes with the G&S Accounts Payable department
• To ensure compliance to the Group’s standards
• To ensure confidentiality of information
• To ensure Total South Africa’s policies and procedures are adhered to