Accounts Payable Officer: IDD at Development Bank of Southern Africa (DBSA)

Job Description    

• The Accounts Payable Officer is responsible for efficiently facilitating the end-to-end payment process for all internal and external invoices, including staff and supplier disbursements, while ensuring full compliance with DBSA policies and financial practices. The role upholds high standards of accuracy, maintains strict regulatory adherence, and delivers exceptional customer service to internal and external stakeholders throughout the accounts payable cycle.

Key Responsibilities    
Invoice Management

• Receive invoices accompanied by signed payment certificates and supporting documents.
• Verify goods and services against the invoice, budget control and the system records.
• Confirm customer banking details and address discrepancies by requesting updates.
• Obtain invoice approval as per IDD Payment control procedures before capturing on SAP.
• Capture invoices in the SAP system under the appropriate company code and check accuracy.
• Ensure the SAP General Ledger (GL) used corresponds with the goods or services specified in the invoice.

Tax Compliance

• Assess whether services have tax (VAT) implications and notify the tax (VAT) function if there are any discrepancies identified.
• Validate invoices for compliance with tax / VAT regulations.

Accounts Reconciliations

• Request and review vendor statements.
• Reconcile vendor accounts weekly and during month-end processes.
• Follow up on and resolve outstanding invoices to ensure that all valid and authorised invoices are paid within 30 days.
• Maintain and update reconciliation for submission purposes.

Accounts Payment Processing

• Process payments for suppliers.
• Distribute remittance advice to internal and external clients.
• Process accrual documents received from the business.
• Prepare workings for accrual postings and reversals at month-end.

Record Keeping and Reporting

• Ensure all Invoices, Payment certificates, and proof of payments are filed on the shared drive in accordance with the required standards.
• Submit information as required for audit purposes.

Key measurement of output:

• Accurate and timely processing of all invoices, including verification of goods and services, validation of supplier details, and precise SAP capturing using the correct General Ledger accounts.
• Full compliance with VAT and tax regulations through thorough assessment of tax implications, accurate validation of tax-related information, and prompt escalation of discrepancies to the relevant tax function.
• Effective vendor account management demonstrated by regular reconciliation of supplier statements, timely resolution of outstanding invoices, and consistent maintenance of up-to-date reconciliation records.
• Efficient processing of supplier payments, including prioritisation of critical vendors, accurate distribution of remittance advices, and timely preparation and posting of accruals during month-end cycles.
• Reliable administration of general payments by verifying study aid requests, ensuring supporting documentation for employee claims is valid, confirming payroll-aligned banking details, and monitoring GRIR accounts to clear discrepancies.
• Timely and accurate processing of travel advances and expense claims in line with DBSA’s Travel and Subsistence Policy, ensuring all claims are properly supported and compliant with internal requirements.
• Contribution to achieving and sustaining a clean audit outcome by maintaining robust financial controls, ensuring strict adherence to policies and regulations, and providing complete, accurate, and auditable accounts payable records.

Expertise & Technical Competencies    

IT Strategy & Planning

• Able to understand functional requirements of users and translate them to IT requirements and propose systems to address them.
• Able to provide support and inputs to develop IT plans for the organisation through collecting data that will help in developing IT plans.

Data Management

• Defines a data management plan and drives this through respective functions.
• Defines policies for file storage.
• Develops a backup plan and schedule and backs up data accordingly.
• Ensures proper files are selected and backed up, and stored off-site and in proper storage conditions on site.
• Defines backup test procedures and recovery regularly.
• Defines cross-checking procedures and policy.

IT Business Analysis

• In-depth knowledge of the business processes for one or more functional areas.
• Able to conduct independent business analysis to determine areas where technological solutions could improve operational efficiency.
• Able to carry out post-implementation business studies for quality assurance solutions and determine that user requirements have been met.

IT Security

• Demonstrates awareness of security requirements.
• Demonstrates awareness of privacy requirements and standards.
• Understands concepts of IT security and its application to computer systems architecture.

Data collection and analysis

• Skilled in the use of advanced/complex analytical techniques.
• Is able to use judgement to decide upon the most appropriate analytical techniques according to the situation.
• Recognises underlying principles, patterns, or themes in an array of related information, and determines whether additional information would be useful or necessary.
• Through an in-depth understanding of the business environment, reviews outputs of analysis to identify anomalies and concludes, relating these to operational circumstances.
• Can model a range of scenarios covering all potential business circumstances and highlight potential risks/opportunities.Planning and organising
• Uses time management procedures effectively.
• Can exercise independent judgement regarding all planning and organising issues.
• Uses specialised software to plan and manage own time.
• Plans and manages multiple priorities and deadlines.

Reporting

• Prepares both standard and non-standard reports to time and quality standards.
• Collate and analyse readily available data for inclusion in a report.

Designs / customises reports to meet user needs.
Qualifications

• A Bachelor’s Degree in Accounting, B-Tech in Accounting, National Diploma in Accounting or a related field.

Experience

• A Minimum of 3 years’ hands-on experience in financial accounting, accounts payable processing, and the use of integrated financial systems, preferably SAP or similar ERP platforms.
• Demonstrated excellence in reconciliation, financial analysis, and problem-solving, with the ability to identify discrepancies and maintain high levels of accuracy.
• Robust practical understanding of internal financial processes, controls, compliance requirements, and audit-ready record keeping.
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, with the ability to prepare, analyse, and present financial information effectively.

Desirable Requirements

• Experience working on SAP Finance.

Deadline:10th March,2026