Educational
- A bachelor’s degree in accounting (BCom) or equivalent
Skills
- Good MS Excel Skills
- Must be able tinteract with all levels within the organisation (both within the team and broader corporation)
- Big picture understanding, but keen on attention tdetail
- Writen and verbal communication skills
- Team player- willing tassist with whatever is neccessary tensure team delivers
Knowledge and experience
- A proven history in leading a team – minimum of three years’ experience in managing at least a similar sized team
- Strong bookkeeping knowledge
- Strong leadership, people management and communication skills
- Strong systems and financial controls (policies and processes) knowledge
- Excellent attention tdetail
- Excellent planning and organisational skills
Duties and Responsibilities
Debtors
Manage team tensure that:
- all invoices are processed in accordance with business requests
- all credit notes are issued in accordance with limits of authority
- all invoices are settled in accordance with agreed credit terms (including COD)
- special payment arrangements are complied with
- Marketing (Magnetic) invoicing is done as per business requirements
- Regularly review debtors ageing and overdue invoices, assess feedback from team and escalate tbusiness unit head where necessary
- Regular (minimum weekly) updates reported tbusiness unit heads on status of debtors
- Maintain special payment arrangements and franchisee loans
- Monthly review of debtors’ GL reconciliations and debtors with credit balances
- Manage debtors onboarding and the maintenance process (including change of banking details)
- Manage the debit order process
- Monthly Management Reporting – Debtors
Creditors
Manage team tensure that:
- All supplier invoices are processed in accordance with business requests
- All supplier invoices are authorised in terms of limits of authority
- All supplier reconciliations are prepared on a timely basis
- All payments made tsuppliers are processed correctly
- BEE information for suppliers is maintained and up tdate
- Manage creditors onboarding and the maintenance process (including change of banking details)
- Monthly review of creditors reconciliations prior tpayment (including monitoring timely resolution of reconciliation queries)
- Review of all cash on delivery (COD) invoices prior tpayment
Ops expenses (travel, credit cards, cash claims)
Manage team tensure that:
- All business units/suppliers submit required documentation on a timely basis
- All transactions are authorised in accordance with limits of authority
- All transactions are processed in accordance with month-end deadlines
- International travel recons (TOOFs) are prepared in accordance with month-end deadlines
- All transactions are allocated tthe correct place (in particular where costs are split between multiple cost centres)
- ‘Unbudgeted’ ops expenses are resolved within required timeframe
- Reviewing international and local ops expenses (GL and management accounts); including test-checking correct allocations
- Review TOOFs prior tdistribution tbusiness
- Review related monthly balance sheet recons
- Review and clear ‘unbudgeted’ operating expenses
Declarations
Manage team to ensure that:
- All business units submit required documentation on a timely basis
- All declarations are processed, accurately, within month-end deadlines
- All concessions are correctly treated and accounted for (including marketing rebates)
- Invoicing of franchise/marketing fees done accurately and on time
- Debit order processing is done on time and in accordance with business requirements and franchisee instructions
- Review of schedule of concessions and deals from legal approved by CEO and COO and ensure correctly applied
- Review franchise fees schedule and import of franchise fees per brand
- Review store turnover per region per brand
Cash book/bank reconciliation
Manage team to ensure that:
- All cash book entries are processed on a timely basis (within 7 days during month and in accordance with deadlines at month-end)
- Bank reconciliations are performed and reconciling items resolved (within 7 days during month and in accordance with deadlines at month-end)
- Review of cash book entries on at least a monthly basis
- Review bank reconciliations on at least a monthly basis
Fixed assets
Manage team to ensure that:
- All fixed asset additions are correctly accounted for in accordance with month-end deadlines
- Depreciation entries are processed in accordance with month-end deadlines
- Review Fixed Asset Register on a monthly basis for accuracy
- Review additions for capitalisation or expense
- Review repairs and maintenance
Governance, systems and control environment
- Implement any remedial action recommended by internal or external audit
- Identify key risks relating to processes and implement appropriate response strategies
- Review balance sheet recons prepare by team; prepare selected balance sheet reconciliations
Line Management/Leadership
- Build, mentor, and lead an effective and independent team and be able to handle day-to-day responsibilities
- Be able to adapt to business needs and make decisions
- Develop and implement new process and procedures to streamline collections and payables
- Prepare personal developments plans and ensure implementation of training and development for direct reports
- Ability to lead the team while being actively involved
- Resilient and able to deal with conflict
Other routine tasks
- Authorise payments on Online Banking
- Ad hoc requests from Group Financial Manager
Gmail
Yahoomail