Accounts Services Manager - Century City, Cape Town at Spur Corporation

Educational

• A bachelor’s degree in accounting (BCom) or equivalent

Skills

• Good MS Excel Skills
• Must be able tinteract with all levels within the organisation (both within the team and broader corporation)
• Big picture understanding, but keen on attention tdetail
• Writen and verbal communication skills
• Team player- willing tassist with whatever is neccessary tensure team delivers

Knowledge and experience

• A proven history in leading a team – minimum of three years’ experience in managing at least a similar sized team
• Strong bookkeeping knowledge
• Strong leadership, people management and communication skills
• Strong systems and financial controls (policies and processes) knowledge
• Excellent attention tdetail
• Excellent planning and organisational skills

Duties and Responsibilities

Debtors

Manage team tensure that:

• all invoices are processed in accordance with business requests
• all credit notes are issued in accordance with limits of authority
• all invoices are settled in accordance with agreed credit terms (including COD)
• special payment arrangements are complied with
• Marketing (Magnetic) invoicing is done as per business requirements
• Regularly review debtors ageing and overdue invoices, assess feedback from team and escalate tbusiness unit head where necessary
• Regular (minimum weekly) updates reported tbusiness unit heads on status of debtors
• Maintain special payment arrangements and franchisee loans
• Monthly review of debtors’ GL reconciliations and debtors with credit balances
• Manage debtors onboarding and the maintenance process (including change of banking details)
• Manage the debit order process
• Monthly Management Reporting – Debtors

Creditors

Manage team tensure that:

• All supplier invoices are processed in accordance with business requests
• All supplier invoices are authorised in terms of limits of authority
• All supplier reconciliations are prepared on a timely basis
• All payments made tsuppliers are processed correctly
• BEE information for suppliers is maintained and up tdate
• Manage creditors onboarding and the maintenance process (including change of banking details)
• Monthly review of creditors reconciliations prior tpayment (including monitoring timely resolution of reconciliation queries)
• Review of all cash on delivery (COD) invoices prior tpayment

Ops expenses (travel, credit cards, cash claims)

Manage team tensure that:

• All business units/suppliers submit required documentation on a timely basis
• All transactions are authorised in accordance with limits of authority
• All transactions are processed in accordance with month-end deadlines
• International travel recons (TOOFs) are prepared in accordance with month-end deadlines
• All transactions are allocated tthe correct place (in particular where costs are split between multiple cost centres)
• ‘Unbudgeted’ ops expenses are resolved within required timeframe
• Reviewing international and local ops expenses (GL and management accounts); including test-checking correct allocations
• Review TOOFs prior tdistribution tbusiness
• Review related monthly balance sheet recons
• Review and clear ‘unbudgeted’ operating expenses

Declarations

Manage team to ensure that:

• All business units submit required documentation on a timely basis
•  All declarations are processed, accurately, within month-end deadlines
• All concessions are correctly treated and accounted for (including marketing rebates)
• Invoicing of franchise/marketing fees done accurately and on time
•  Debit order processing is done on time and in accordance with business requirements and franchisee instructions
• Review of schedule of concessions and deals from legal approved by CEO and COO and ensure correctly applied
• Review franchise fees schedule and import of franchise fees per brand
• Review store turnover per region per brand

Cash book/bank reconciliation

Manage team to ensure that:

•  All cash book entries are processed on a timely basis (within 7 days during month and in accordance with deadlines at month-end)
• Bank reconciliations are performed and reconciling items resolved (within 7 days during month and in accordance with deadlines at month-end)
• Review of cash book entries on at least a monthly basis
• Review bank reconciliations on at least a monthly basis

Fixed assets

Manage team to ensure that:

• All fixed asset additions are correctly accounted for in accordance with month-end deadlines
• Depreciation entries are processed in accordance with month-end deadlines
• Review Fixed Asset Register on a monthly basis for accuracy
• Review additions for capitalisation or expense
• Review repairs and maintenance

Governance, systems and control environment

• Implement any remedial action recommended by internal or external audit
• Identify key risks relating to processes and implement appropriate response strategies
• Review balance sheet recons prepare by team; prepare selected balance sheet reconciliations

Line Management/Leadership

• Build, mentor, and lead an effective and independent team and be able to handle day-to-day responsibilities
• Be able to adapt to business needs and make decisions
• Develop and implement new process and procedures to streamline collections and payables
• Prepare personal developments plans and ensure implementation of training and development for direct reports
• Ability to lead the team while being actively involved
• Resilient and able to deal with conflict

Other routine tasks

• Authorise payments on Online Banking
• Ad hoc requests from Group Financial Manager