Admin / Accounts Clerk at Unique Personnel

Job Purpose

• The Admin / Accounts Clerk is responsible for providing efficient administrative and accounting support to the business. The role requires a highly organised individual who can multitask effectively, maintain accurate financial records, and work confidently on Sage Pastel Partner while supporting general office administration.

Key Responsibilities – Accounts & Finance Duties

• Capture and process supplier invoices, credit notes, and journals on Sage Pastel Partner
• Prepare and issue customer invoices
• Perform creditors reconciliations and follow up on outstanding supplier queries
• Assist with debtors management, statements, and payment follow-ups
• Capture and allocate bank transactions
• Assist with VAT preparation and supporting schedules
• Maintain accurate and up-to-date financial records and filing systems
• Support month-end procedures and ad-hoc finance tasks

Key Responsibilities – Administrative Duties

• General office administration and document control
• Answer and direct phone calls and emails professionally
• Maintain orderly digital and hard-copy filing systems
• Assist with purchase orders, delivery notes, and supporting documentation
• Coordinate basic office requirements and supplies
• Provide administrative support to management and other departments as required

Inherent Requirements    

Minimum Requirements

• Matric (Grade 12) – essential
• Proficiency in Sage Pastel Partner – essential
• Minimum 2–3 years’ experience in an admin/accounts clerk role
• Strong working knowledge of Microsoft Excel, Word, and Outlook
• Basic understanding of bookkeeping principles

Key Skills & Competencies

• Ability to multitask and manage competing priorities
• High level of attention to detail and accuracy
• Strong organisational and time-management skills
• Good numerical ability
• Ability to work independently and within a team
• Excellent communication skills (written and verbal)
• Professional, reliable, and deadline-driven
• Ability to work under pressure in a fast-paced environment

Preferred (Advantageous)

• Experience in a manufacturing, engineering, or construction environment
• Experience with VAT submissions and SARS documentation
• Understanding of basic payroll processes