Admin Assistant - Edenvale at Shoprite Group of Companies

Job Objectives

• General PA/Assistant duties that include but are not restricted to manning daily Calls, Emails, Letters, Meeting Arrangements, Staff Attendance Register, Stationery Orders, Supply Chain Purchase Orders through RMS business system.  Assist the Marketing team where possible with any overflow projects or marketing approvals.
• Managing of Consumer Competitions and Winner Announcements/ Letters and Branch Notifications.
• Substantial reporting on a weekly or monthly basis pertaining to Stationery / Marketing Trackers / Customer Service / Financial Invoicing / Competitor Activity in weekly Newspapers and the like.
• Manage submission of internal content to the Siyaringa platform.
• Manage the capturing and submission of weekly interactive briefs to external parties to ensure online platform is compatible.
• Priority task is the management of all weekly and monthly Supply Chain invoices / capturing / payment processes including the resolving of any queries raised from same.
• Priority task is the complete management of all generic in-store Point of Sale, including the receipt of orders, consolidation of requests, ordering of stock, managing stock on hand variables at warehouse, prioritizing new / refurbed stores requests / following through with Supplier Orders / warehouse stock received etc.
• Liaise with internal departments as required.
• Liaise with external agencies / suppliers as required.
• Engage with relevant internal & in country stakeholders as required.

Qualifications

• Grade 12, is essential
• Diploma or higher certificate, will give candidate an advantage

Experience

• Have a minimum of 3 years working experience.
• Retail experience is a benefit.

Knowledge and Skills

• Exemplary English writing and reading skills. Other language skill set is a bonus.
• Above average attention to detail.
• Financial administration proficiency.
• Work well under pressure. Good time keeping.
• Good telephone and etiquette mannerisms.
• Very strong skill set for Excel (including Graphs/Pivot Tables etc), Word, PowerPoint.
• Self-managed to handle all duties and responsibilities.
• Problem-solving.
• Initiator