Admin Clerk at PepsiCo

Job Description
Accountabilities

• To ensure orders are processed on time and accurately and all POD’s and credit notes are received and receipted accurately ultimately providing a 95% order fulfillment service to sales
• Process Bin & DC loads for 29 Locations on a daily basis and ensure that maximum truck capacity for Primary Freight is met.
• Liaise with the Replenishment Manager to ensure order fulfillment is achieved on DC orders, by checking availability of correct stock before capturing orders to achieve the expected service level.
• Update and communicate the daily Load Schedue for Primary Distribution and communicate to the 3rd party Transporter.
• Process Key Account DC orders serviced from Isando and liaise with the Key Account Distribution Team to book delivery slots.
• Monitor daily incoming EDI Orders (+- 690 Customers) and manually capture Wholesale Account orders as per schedule to ensure that Customers receive their deliveries on time and contribute to the 95% Service Level.
• On Hold Customer, Liaise with the Finance Department and communicate reasons for Credit block outages to the Sales Reps.
• Attend to Customer queries by directing them to relevant departments or provide feedback.
• Execute all NPD allocations for Key Accounts Customers timeously and accurately
• Manage POD’s for Customer direct loads to ensure they do not exceed the 48hr submission period and that they adhere to COSO requirements.
• Ensure that shipping documents for Primary Distribution loads are received back from the 3rd Party Transporter.
• Confirm and process Third Party Transporter claims on a daily basis in Assegai.
• Process Factory claims on a daily basis and update the monthly KPI tracker.
• Ensure investigations are done on Head Office Claims and give timeous feedback to Finance.
• Verify the completeness of the Stock Count file that it contains the signed off Original Stock Adjustment Report and Adjustment for the Week Report,
• Processing all Sample & Donations from different Departments.
• Processing of all Manual returns from Customers.

Qualifications/Requirements
Key skills / Requirements

• Matric
• 1 year Tertiary qualification
• Minimum 3 years relevant experience in Administration
• Computer literacy with good knowledge of MS Excel, MS Word and Outlook
• Good business communication skills on oral and report writing
• Collaborates beyond boundaries
• Delivers the right results
• Smart Innovator
• Embraces challenges and risks
• Problem Solving
• Dealing with Conflict