Admin/Office Management at S&P Global

The Impact:  

• We are looking for a self-driven individual who works effectively as part of a team and is able to interact with clients both internally and externally.

What’s in it for you:  

• This is an excellent opportunity for a motivated individual with great communication skills.  You will get to work with high performance professionals in a world class international company who will value you as a core team member that provides critical support to keep the office and business running.  The role is generally a 9-5 workday, however from time to time, you may be required to work beyond the standard hours. You are based in a modern office environment in Rosebank/Johannesburg with flexibility to work from home at times.

Responsibilities:

• Administrative support for Johannesburg-based staff members, across all S&P divisions. The support provided includes:
• Arranging travel & relevant visas in collaboration with local travel agency as well as processing of travel expenses using Concur system (training will be provided)
• Ordering of stationery for the teams, photocopying, printing, distribution of mail.
• Fielding of phone calls and dissemination of client queries
• Setting up of internal/external meetings via Outlook, Teams, Zoom
• Inputting client calls/visits in Salesforce, (training will be given) and management meeting notes into a central repository and responsible for periodic clean-ups of data (training will be provided)
• Supporting of rating analysts’ committee preparations as far as compliance guidelines allow. Working as part of a team of AA’s across EMEA using a shared mailbox and calendar. Training will be provided.
• Attendance and co-ordination of action points arising from daily/weekly team “huddles”
• If required holiday/absence cover for other admin assistants in EMEA

Overseeing and managing operations within the office. This includes:

• Managing and overseeing reception and cleaning staff
• Organising the necessary support from facilities, third party service providers, IT etc. to ensure that problems are dealt with on a timely basis and the office runs smoothly
• Raise and track IT tickets and invoices, liaising with IT and off-shore IT department
• Ordering of replacement equipment for the various teams, i.e. new laptops, iPhones, IT peripherals. 
• Updating of Department telephone lists and contacts for business continuity purposes.
• Co-ordination of events in collaboration with the managers and events team.
• On/off boarding of new starters, interns and graduates
• Some presentation work using Excel and PowerPoint, ability to create/update org-chart

What we’re looking for:

• You have up to 5 years of experience as an administrative assistant, executive PA or office manager
• You will be committed and willing to learn about the business,
• You are a self-motivated problem solver with the ability to pick up challenges quickly, think through them and come up problem solving solutions
• Be able to work in small and virtual teams while building relationships that would provide support to get the job done successfully
• Good time-keeping and excellent organizational skills
• Ability to stay calm under pressure and focus on the job that needs to be done
• Solid attendance record is essential
• Good Microsoft Office skills (Outlook, PowerPoint, Excel required).