Administration Clerk at RPO Recruitment

Job Description

• A dynamic trade enablement company is looking for an experienced Administration Clerk with strong invoicing, reconciliation, and finance administration experience.
• The successful candidate will support financial operations by preparing accurate invoices, managing supplier administration, reconciling documentation, and ensuring data integrity across accounting systems.
• This role is suited to a detail-oriented individual who can work independently in a fast-paced environment while maintaining high levels of accuracy and compliance.

Responsibilities:

• Prepare accurate customer invoices using Sage Cloud Accounting.
• Match invoices to delivery notes and proof of delivery documentation.
• Process credit notes in accordance with approved procedures and internal controls.
• Liaise with internal departments to resolve invoicing and account-related queries.
• Support month-end finance processes and general financial administration activities.
• Maintain data accuracy and integrity across accounting and invoicing systems.
• Reconcile delivery notes from service providers and customers against supplier invoices.
• Reconcile supplier invoices to supplier statements and resolve discrepancies.
• Assist with supplier onboarding and credit application processes.
• Update and maintain supplier records, including financial and BBBEE documentation.
• Maintain accurate filing and record-keeping practices.
• Assist with reporting and reconciliation activities using Microsoft Excel.

Requirements:

• Matric (Grade 12) essential.
• 1–5 years' experience in invoicing and general administration.
• Proven experience using Sage Cloud Accounting.
• Strong Microsoft Excel skills with experience in reconciliations and reporting.
• Experience within wholesale, distribution, trading, trade enablement, logistics, or bulk commodities environments would be advantageous.
• High level of accuracy and attention to detail.
• Ability to work independently and manage multiple deadlines.
• Experience working with delivery notes and proof of delivery documentation.
• Strong written and verbal communication skills.

Benefits

• Salary: negotiable.

Closing Date 10 August 2026