Administration Clerk Supervisor at KwaZulu-Natal Provincial Government

REQUIREMENTS :

• Applicants must display competency in the core functions of the post. Be proficient in at least English and one other official language. Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview. Be in possession of Grade 12/ Senior Certificate/ NCV Level 4 or equivalent qualification (NQF Level 4 as recognized by SAQA).
• At least four (4) years’ experience in the field of the post. An applicable three (3) year Diploma / Degree (NQF level 6 or higher as recognized by SAQA) as well as relevant training courses in the field of the post will serve as an added advantage. A valid driver’s license for at least a light motor vehicle will serve as an added advantage.

DUTIES :

• Receive and verify information on leave application forms (SAP 26) and capture on the system on daily basis. Maintain attendance Register (Z8 register) by co-ordinating inspection on daily and monthly, and submitting to component Head. Co-ordinate monthly return on leave audit for members within OD & Strategic Management. Maintain register for hourly absence and submit weekly to Provincial Head for inspection. Co-ordinate weekly return on opening registry files, circulating files to other role players, closing of files. Compile monthly status report on request for posts particulars.
• Co-ordinate and compile procurement needs for M & E Section (obtaining quotations, rotation of suppliers etc) and submit status, report weekly in accordance with PFMA prescripts. Co-ordinate registry files per week regarding: - Opening registry files, circulating files to other role players, Closing of files in terms of NI on archives. Assist in co-ordinating administration files for losses in terms of loss management prescripts and compile monthly status report. Co-ordinate and compile weekly and monthly performance report on: Station SPR sheets facilitated, Station audit conducted, Fixed establishment posts distributed according to schedule, Requests received for post confirmation, sent to Head Office, sent to Personnel Services. List of structures/components verified on System. No of files SAP495 were completed and submitted. Transfer committee meetings attended. attended HRC meetings. HRC action log status.