Administration Clerk at Tiger Brands

Job Description
THE JOB AT A GLANCE:

• The role of an Administrator is to effectively and efficiently manage the administrative tasks of supply chain and the manager they report to; their role is to alleviate the administrative burden for the Inbound Logistics Manager so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis.

Responsibilities

WHAT YOU’LL BRING TO THE TABLE:
Key Attributes and Competencies
Roles & Responsibilities:

• Raising of PO's
• GRV PO’s
• 3-way matching for finance
• Liaising with Creditors and suppliers with regards to accounts
• Managerial reporting (sales report, open order report)
• Tracking open orders closure rate for site
• Tracking returns on site
• Assisting Cost Accountant during stock take and audits
• Work closely with procurement team with regards to pricing or packaging & ingredients
• Update and track site costings files monthly for Cost accountant & Plant Manager
• Manage New Vendor Creation for site – track & liaise with suppliers & creditors.
• Works on SACO system in Stores Controllers Absence
• Creates Capex orders for projects on site.
• Maintaining all packaging & ingredients delivery notes and invoices
• Running and updating the daily delivery notes OTIF file / score sheet
• Log and update all supplier NCRs on summary schedule.
• Source quotes for various capex / projects when necessary
• Uploading of Invoices to Creditors daily on Laserfiche system
• Follow up on credit notes with suppliers.
• Assist closely with Finance with regards to annual Audits
• Assist staff on site with Basic Oracle issue & training if necessary.
• Assist site with accounts / payments issues.
• Filing of invoices, credit notes etc. for supply chain & Logistics
• Adherence to financial SOPs & interacting with staff with regards to issues or problems with adhering to SOPs. (Signing delivery notes etc.
• Run weekly / Monthly oracle reports for Finance, Logistics, S&O

Key Attributes and Competencies

• Administrative aptitude, the ability to efficiently and effectively manage the administrative tasks to ease the burden on the Inbound Logistics Manager
• Communication, interpersonal and negotiation abilities across all levels
• Multi-Tasking, work with Cross functional teams to ensure a high level of support is maintained.
• Problem Solver, the ability to resolve administrative challenges.
• Confidentiality, the ability to ensure confidentiality and sensitivity in relation to matters they are exposed to as part of the role they do.

Qualifications
ESSENTIAL SKILLS & QUALIFICATIONS:

• Matric
• Experience with accounts an added advantage
• Experience working for FMCG added advantage.
• Computer Literacy - Microsoft office experience
• Oracle Experience an added advantage.
• Be able to work independently.
• Good communication skills
• Good Time management
• Problem solving
• Good customer service
• Organisation skills
• Attention to detail and Data entry