Administration Officer: Office Of The Speaker at Cape Winelands District Municipality

Job Profile:

• Acts as the first point of contact with the Office of the Speaker
• Manage the diary of the Speaker, make appointments and ensure prompt communication of diary changes
• Arrange workshops and functions effectively, inclusive of planning and logistical arrangements
• Liaise with Councillors, employees, management and the public
• Compile a range of documentation inclusive of reports, letters, memoranda and minutes, ensuring that all documents adhere to the District Municipality’s standards
• Prepare communications, speeches and announcements on behalf of the Speaker
• Provide research assistance and obtain background information for the Speaker on certain issues
• Monitor the implementation and execution of Council decisions
• Manage the budget for the Office of the Speaker on a daily basis
• Check that office initiatives comply with applicable legislation
• Make travel arrangements for the Speaker, including accommodation arrangements
• Advise the Speaker on travel arrangements to ensure cost effectiveness
• Order and control stationery for the Office of the Speaker
• Manage party political arrangements pertaining to the Speaker

Requirements:

• Grade 12
• Computer literacy: MS Office
• 5 – 8 years relevant administrative experience
• Valid Code B driver’s licence
• Good administrative and organisational skills and attention to detail, meeting procedure, writing and calculating skills
• Sound interpersonal, negotiation and conflict management skills
• Good communication and language skills
• The ability to work independently and under pressure
• Analytical skills
• The ability to work in a political environment and be able to adapt to change
• Must be willing to work overtime if and when required and attend meetings after hours

CORE PROFESSIONAL COMPETENCIES

• Written Communication
• Oral Communication
• Attention to Detail
• Influencing
• Ethics and Professionalism
• Organisational Awareness
• Problem Solving
• Planning and Organising

FUNCTIONAL
COMPETENCIES

• Business Processes
• Use of Technology
• Data Processing & Analysis

PUBLIC SERVICE
ORIENTATION
COMPETENCIES

• Interpersonal Relationships
• Communication
• Service Delivery Orientation
• Client Orientation and Customer Focus

PERSONAL
COMPETENCIES

• Action Orientation
• Resilience
• Change Readiness
• Cognitive Ability
• Learning Orientation

MANAGEMENT /
LEADERSHIP
COMPETENCIES

• Impact and Influence
• Team Orientation
• Direction Setting
• Coaching and Mentoring

Deadline:25th July,2025